Agenda item

Report of the Town Clerk.

The Committee considered a report of the Town Clerk regarding their Terms of Reference and Frequency of Meetings.

The Deputy Chairman questioned whether this Committee should also now be represented in the appointment of both the Director of Open Spaces and the Director of Community and Children’s Services. He also sought Members’ views as to whether matters relating to the City’s benefices were still best overseen by this Committee.

A Member suggested that paragraph (e) of the existing terms of reference should be amended to refer to the Roman Villa and Baths as opposed to simply the Roman Baths as this was an inaccurate description. He also suggested that the newly proposed paragraph (j) of the Terms of Reference should refer to ‘a’ festival rather than ‘the’ festival.

The Committee were of the view that they should have some future involvement in the appointment of the Directors of Open Spaces and Community and Children’s Services going forward. They were also of the view that the responsibility for overseeing matters relating to the City’s benefices should be retained by this Committee.

RESOLVED – That:

i)                 paragraph (j) of the Committee’s existing terms of reference be amended as set out in the report.

ii)                the Committee’s desire to have future involvement in the appointment of both the Director of Open Spaces and the Director of Community and Children’s Services be factored in further discussions with Human Resources and the Establishment and Policy and Resources Committees.