Agenda item

Report of The Chamberlain.

Members received a Report of the Chamberlain concerning the IT Division.

The Chamberlain began by highlighting the significant steps forward the IT Division had made since this time last year, whilst praising the improvement in the relationship between the Corporation and Agilisys. The key now was to build on this good work, and for the Corporation has a whole to harness the new IT tools and platforms to ultimately improve performance.

Members were keen to see more on options for the Committee Services team to employ an encrypted email solution when distributing Committee Papers to Members; concerns were raised that the current situation was unsecure. A Member reminded the Committee that adhering to GDPR did not require a secured delivery platform (such as Egress) and it was the responsibility of Members to ensure they were handling information correctly; in response the Chief Information Security Officer & Director of Information stressed that the option of such a platform would be in addition to the Corporation’s wider efforts to ensure a greater level of cyber security (including GDPR); he emphasised that a key, practical and short term part of these efforts was to finalise a consistent approach to Members’ email addresses; once this was completed, the Corporation could then look at employing a secure platform for Committee papers. Furthermore, he confirmed that the Corporation did not currently have an overarching Security Policy.

The Chamberlain confirmed that he would return with a Report on employing a secure platform/Egress at next month’s Sub-Committee meeting, this would include more background, future options, and input from relevant departments.

RESOLVED – that Members noted the Report.