Agenda item

Questions were raised as follows -

A Member asked; “noting the agreement given by the Policy and Resources Committee regarding the new Project Management processes and procedures, do we believe the Project Management Office in the Town Clerk’s Department is adequately resourced?”

The Town Clerk responded that a report would be provided the Establishment Committee in early 2019 on this matter, subject to the proposals being approved by the Court in December 2018.

A Member asked; “regarding the mailing out of papers, there have been at least two incidents where papers have been coming out of the envelopes, how do we oversee the control of this?”

The Town Clerk advised this matter has been raised at two other Committees and discussed at the Committee and Member Services monthly meeting. Officers were advised that the old style of envelopes were no longer being ordered, and the Committee and Member Services Team had asked that those be ordered again to ensure the issues with the post no longer occur.

The Chair noted that whilst Members were pleased with the savings being made from City Procurement, it was important that quality not be compromised, and this was an issue of security. The Chamberlain noted the comments made.