Agenda item

There were four questions:

Length of Reports

A Member requested that thought be given as to how the length of reports and overall size of agenda packs might be reduced, with more succinct and focused papers to aid decision making.

Members’ Email Policy

It was asked whether further thought could be given in relation to whether calendar invitations could be sent to the personal accounts of Members, following concerns expressed by some in relation to the practicalities of diary management. Following advice from the Comptroller & City Solicitor, it was subsequently agreed that calendar invitations could be sent to personal accounts, providing they did not contain any personal data. The email policy would therefore be amended to reflect this.

RESOLVED: That the Members’ email policy be amended to allow for calendar invitations to be sent to private email addresses, provided no sensitive or personal data was included within the invite.

Access to Meetings

It was asked that a report be provided to the next meeting of the Committee in relation to the possibility of dialling-in to certain meetings or joining them remotely. 

Project Management

In response to a question concerning resourcing requirements associated with project management, particularly given the major new projects to be delivered in the coming period, the Town Clerk was asked to look at the issue and how this area was resourced moving forwards.