Agenda item

Report of the Town Clerk.

Following a request at the last meeting, Members considered an Outstanding Actions schedule which included actions from all reports presented to the Sub Committee since its inception in May 2011. This would be reported to all future meetings.

Members emphasised the need to report all closed actions to the Sub Committee for agreement to remove from the register. This would be on the basis that Officers would maintain a complete historic record of the closed actions for future reference.

One Member noted that this outstanding actions list should prove to be useful tool for Officers in ensuring that outstanding actions were followed up in a timely manner.

With reference to the Business Planning Framework (at page 19 of the report), Members noted that it was important that they receive further assurance as to the alignment of the financial and business planning process and requested that the Chamberlain prepare a statement of the City Corporation’s approach for their consideration. The Chamberlain advised Members that this would be considered by the Resource Allocation Sub (Policy and Resources) Committee in the New Year and would also be picked up by this Sub Committee, either as a full report or under this outstanding actions list. It was agreed that this item would remain “open” for the time being.

RESOLVED: That –

      i.        subject to the Business Planning Framework (at page 19 of the report) remaining “open”, the classification of actions as “closed” or “open” as per the attached schedule be agreed; and

     ii.        an updated schedule would be received at each meeting, with previously agreed “closed” actions removed.