Agenda and minutes

Venue: Committee Rooms, 2nd Floor West Wing, Guildhall

Contact: Kerry Nicholls  Email: Kerry.Nicholls@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Rehana Ameer.

 ...  view the full minutes text for item 1.

2.

Declarations

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 69 KB

To agree the public minutes and non-public summary of the meeting held on 5 September 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 5 September 2019 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Committee Minutes

Minutes:

4a

Finance, Audit and Risk Committee pdf icon PDF 64 KB

To receive the public minutes of the Finance, Audit and Risk Committee meetings held on 4 October 2019 and 5 December 2019 (To Follow).

 ...  view the full agenda text for item 4a

Additional documents:

Minutes:

RESOLVED, that the public minutes and non-public summary of the Finance, Audit and Risk Committee meetings held on 4 October and 5 December 2019 be received.

 ...  view the full minutes text for item 4a

4b

Standards and Accountability Committee pdf icon PDF 67 KB

To receive the public minutes of the Standards and Accountability Committee meeting held on 7 November 2019.

 ...  view the full agenda text for item 4b

Minutes:

RESOLVED, that the public minutes and non-public summary of the Standards and Accountability Committee meeting held on 7 November 2019 be received.

 ...  view the full minutes text for item 4b

5.

Reappointment of Co-opted Trustee pdf icon PDF 59 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Trustees considered a report of the Clerk regarding the reappointment of a Co-opted Trustee for a four-year term.

 

Trustees noted that the Trustee had made an excellent contribution to the Board of Trustees during his four-year term and had served as the Chair of Governors at both Redriff Primary City of London Academy and Galleywall Primary City of London Academy.

 

RESOLVED, that Lucas Green be reappointed as a Co-opted Trustee of the City of London Academies Trust for a term of four years commencing 27 January 2020.

 ...  view the full minutes text for item 5.

6.

Pilot Managed Moves Protocol and Pre-Apprenticeship Pathway pdf icon PDF 140 KB

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 6.

Minutes:

Trustees considered a report of the Chief Executive Officer outlining proposals for a Pilot Management Moves Protocol and Pre-Apprenticeship Pathway and the following points were noted:

 

·         The Pilot Management Moves Protocol and Pre-Apprenticeship Pathway had been developed to provide a model for alternative provision within the Trust.  Under the proposed Protocol, students who had been excluded would receive a permanent or temporary managed move to another school within the Trust, effective from the first day of exclusion.  This would reduce the use of expensive external alternative provision and support pupils to remain in in mainstream education with existing support relationships.  The Pre-Apprenticeship Pathway had been developed to meet the learning needs of students who would benefit from being taught offsite on an apprentice or vocational pathway and it was hoped would eventually link with City of London Corporation Post-16 apprenticeship opportunities.  Work was underway to identify suitable premises for the Trust’s Alternative Provision Centre where the package of care would include support from Child and Adolescent Mental Health Services and social workers, as well as Police mentors.

 

·         The expectation was that Trust schools would pay a flat-rate subscription fee to be allocated places within the Pilot Management Moves Protocol and Pre-Apprenticeship Pathway by top-slicing City Premium Grant.  This model was anticipated to be highly cost effective as it would utilise existing Trust staff and access specialist teaching facilities via low cost arrangements with other schools within the City of London Corporation’s family of schools.  It was hoped to secure the use of premises from the City of London Corporation at low or no cost for the duration of the one-year pilot scheme.  The Deputy Chair emphasised the need to factor in the cost of senior staff time in delivering the Protocol.

 

·         A Trustee was supportive of the proposed Protocol

 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any Other Business

Minutes:

There was one item of other business.

 

A Trustee noted that there had been an incident at an early years’ nativity performance at Redriff Primary City of London Academy where a parent had used derogatory and oppressive racist language towards other audience members and that this had been reported in national media.  The Chief Executive Officer advised Trustees that the School had taken decisive action following this incident and had made it very clear that such behaviour would not be tolerated by the School.  The Board of Trustees expressed its support for the School’s handling of this situation.   

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That the public be excluded for the remaining items of business as they are likely to involve discussion on matters deemed commercially sensitive to the City of London Academies Trust.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED, that the public be excluded from the following items of business.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 5 September 2019.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 5 September 2019 be approved as a correct record.

 ...  view the full minutes text for item 10.

11.

Non-Public Committee Minutes

Minutes:

11a

Finance, Audit and Risk Committee

To receive the non-public minutes of the Finance, Audit and Risk Committee meeting held on 4 October 2019 and 5 December 2019 (To Follow).

 ...  view the full agenda text for item 11a

Minutes:

RESOLVED, that the non-public minutes of the Finance, Audit and Risk Committee meetings held on 4 October and 5 December 2019 be received.

 ...  view the full minutes text for item 11a

11b

Standards and Accountability Committee

To receive the non-public minutes of the Standards and Accountability Committee meeting held on 7 November 2019.

 ...  view the full agenda text for item 11b

Minutes:

RESOLVED, that the non-public minutes of the Standards and Accountability Committee meeting held on 7 November 2019 be received.

 ...  view the full minutes text for item 11b

12.

Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

Trustees considered a report of the Clerk setting out outstanding actions from previous meetings.

 ...  view the full minutes text for item 12.

13.

Appointment of Chair to Local Governing Body

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

Trustees considered a report of the Clerk regarding the appointment of a Chair to a Local Governing Body.

 ...  view the full minutes text for item 13.

14.

Appointments to Local Governing Bodies

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

Trustees considered a report of the Clerk regarding appointments to Local Governing Bodies.

 ...  view the full minutes text for item 14.

15.

CEO Executive Summary

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 15.

Minutes:

Trustees considered an Executive Summary of the Chief Executive Officer.

 ...  view the full minutes text for item 15.

16.

CFO Update

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 16.

Minutes:

Trustees considered an update report of the Chief Financial Officer.

 ...  view the full minutes text for item 16.

17.

2019 Year-End Financial Statements and External Audit

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 17.

Minutes:

Trustees considered a report of the Chief Financial Officer presenting the 2019 Year-End Financial Statements and External Audit.

 ...  view the full minutes text for item 17.

18.

CoLAT Schools ICT

Report of the Director of Information and Communications Technology.

 ...  view the full agenda text for item 18.

Minutes:

Trustees considered an update report of the Director of Information and Communications Technology.

 ...  view the full minutes text for item 18.

19.

Impact Visits - Autumn Term Summaries

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 19.

Minutes:

Trustees considered a report of the Chief Executive Officer presenting the Autumn Term summaries of the Impact visits.

 ...  view the full minutes text for item 19.

20.

COLAT Schools Safeguarding Monitoring Update

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 20.

Minutes:

Trustees considered a report of the Chief Executive Officer providing an update on Safeguarding Monitoring across Trust schools.

 ...  view the full minutes text for item 20.

21.

Trust Exclusions Update

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 21.

Minutes:

Trustees considered a report of the Chief Executive Officer presenting an update on Trust exclusions.

 ...  view the full minutes text for item 21.

22.

Non-Public Questions on Matters Relating to the Work of the Board

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 22.

23.

Any Other Business that the Chair considers Urgent and Trustees agree should be considered when the Public are Excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 23.

24.

Appointments to Local Governing Bodies - Appendices

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

Trustees considered confidential information regarding appointments to Local Governing Bodies.

 ...  view the full minutes text for item 24.

25.

COLAT Schools Safeguarding Monitoring Update - Extract from Non-Public Report

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 25.

Minutes:

Trustees considered confidential information on Safeguarding Monitoring across Trust schools.

 ...  view the full minutes text for item 25.

26.

Human Resources Update

Report of the Human Resources Director.

 ...  view the full agenda text for item 26.

Minutes:

Trustees considered a confidential update report of the Human Resources Director.

 ...  view the full minutes text for item 26.

27.

Confidential Minutes of the Finance, Audit and Risk Committee meeting on 5 December 2019

To receive the confidential minutes of the Finance, Audit and Risk Committee meeting held on 5 December 2019.

 ...  view the full agenda text for item 27.

Minutes:

RESOLVED, that the confidential minutes of the Finance, Audit and Risk Committee meeting held on 5 December 2019 be received.

 ...  view the full minutes text for item 27.