Agenda and minutes

Board of Trustees of the City of London Academies Trust - Friday, 11th December, 2020 9.00 am

Venue: https://youtu.be/RKSV1SjgtyA

Contact: Antoinette Duhaney  Email: Antoinette.Duhaney@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 

 ...  view the full agenda text for item 1.

Minutes:

Apologies for absence were received from Rehana Ameer.

 

The Chair led the Board of Trustees in welcoming Alderman Robert Howard who had recently become a Trustee to his first meeting of the Board.

 ...  view the full minutes text for item 1.

2.

Declarations

 ...  view the full agenda text for item 2.

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Register of Interests

 ...  view the full agenda text for item 3.

Minutes:

Trustees were reminded to notify the Clerk of any arising interests. 

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 134 KB

To agree the public minutes of the meeting held on 03.09.20

 ...  view the full agenda text for item 4.

Minutes:

In considering Minute 5: Minutes, the Director of Estates and Facilities Management confirmed that the fire risk assessment for the City Academy, Hackney had been completed and that all identified issues were being addressed.  The fire risk assessment of the City of London Academy Islington would be undertaken on 21 December 2020.

 

RESOLVED, that the minutes of the meeting held on 3 September 2020 be approved as a correct record.

 ...  view the full minutes text for item 4.

5.

Committee Minutes

 ...  view the full agenda text for item 5.

Minutes:

 ...  view the full minutes text for item 5.

5a

Minutes of the Audit and Risk Committee pdf icon PDF 99 KB

To receive the minutes of the Audit and Risk Committee meetings held on 02.10.20 (attached) and 03.12.20 (to follow).

 ...  view the full agenda text for item 5a

Additional documents:

Minutes:

RESOLVED, that the minutes of the meetings of the Audit and Risk Committee held on 2 October and 3 December 2020 be received.

 ...  view the full minutes text for item 5a

5b

Minutes of the Finance and Operations Committee pdf icon PDF 117 KB

To receive the minutes of the Finance and Operations Committee meetings held on 02.10.20 (attached) and 03.12.20 (to follow).

 ...  view the full agenda text for item 5b

Additional documents:

Minutes:

RESOLVED, that the minutes of the meetings of the Finance and Operations Committee held on 2 October and 3 December 2020 be received.

 ...  view the full minutes text for item 5b

5c

Minutes of the Standards and Accountability Committee pdf icon PDF 100 KB

To receive the minutes of the Standards and Accountability Committee meeting held on 12.11.20

 ...  view the full agenda text for item 5c

Minutes:

RESOLVED, that the minutes of the meeting of the Standards and Accountability Committee held on 12 November 2020 be received.

 ...  view the full minutes text for item 5c

6.

Questions on Matters Relating to the Work of the Board

 ...  view the full agenda text for item 6.

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any Other Business

 ...  view the full agenda text for item 7.

Minutes:

The Chair led the Board of Trustees in thanking all School staff, the CoLAT Central Team, parents and the local community for their hard work and support during what had been a difficult year.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION – That the public be excluded for the remaining items of business as they are likely to involve discussion on matters deemed commercially sensitive to the City of London Academies Trust.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED, that the public be excluded from the following items of business.

 ...  view the full minutes text for item 8.

9.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 03.09.20.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 3 September 2020 be approved as a correct record.

 ...  view the full minutes text for item 9.

9a

Delegated Actions Digest

Report of the Chief Financial Officer

 ...  view the full agenda text for item 9a

Minutes:

Trustees considered a summary of the Clerk providing details of one action taken under Delegated Authority since the meeting of the Board of Trustees on 3 September 2020.

 ...  view the full minutes text for item 9a

10.

Non-Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Board considered a report of the Town Clerk regarding outstanding actions from previous meetings.

 ...  view the full minutes text for item 10.

11.

Non-Public Committee Minutes

 ...  view the full agenda text for item 11.

Minutes:

 ...  view the full minutes text for item 11.

11a

Non-Public Minutes of the Audit and Risk Committee

To receive the non-public minutes of the Audit and Risk Committee meeting held on 02.10.20.

 ...  view the full agenda text for item 11a

Minutes:

RESOLVED, that the non-public minutes of the meetings of the Audit and Risk Committee held on 2 October and 3 December 2020 be received.

 ...  view the full minutes text for item 11a

11b

Non-Public Minutes of the Finance and Operations Committee

To receive the non-public minutes of the Finance and Operations Committee meeting held on 02.10.20. and 03.12.20

 ...  view the full agenda text for item 11b

Minutes:

RESOLVED, that the non-public minutes of the meetings of the Finance and Operations Committee held on 2 October and 3 December 2020 be received.

 ...  view the full minutes text for item 11b

11c

Non-Public Minutes of the Standards and Accountability Committee

To receive the non-public minutes of the Standards and Accountability Committee meeting held on 12.11.20.

 ...  view the full agenda text for item 11c

Minutes:

RESOLVED, that the non-public minutes of the meeting of the Standards and Accountability Committee held on 12 November 2020 be received.

 ...  view the full minutes text for item 11c

12.

Appointments to Local Governing Bodies

Report of the Town Clerk

 ...  view the full agenda text for item 12.

Minutes:

The Board considered a report of the Clerk setting out proposed appointments to Local Governing Bodies.

 ...  view the full minutes text for item 12.

12a

Appointment of Co-opted Trustee

Report of the Town Clerk

 ...  view the full agenda text for item 12a

Minutes:

The Board considered a report of the Clerk outlining a proposed Co-opted Trustee appointment.

 ...  view the full minutes text for item 12a

13.

CEO Executive Summary

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered an Executive Summary of the Chief Executive Officer.

 ...  view the full minutes text for item 13.

14.

Strategic Plan Monitoring 2020-24

Report of the Chief Executive Officer

 ...  view the full agenda text for item 14.

Minutes:

The Board considered a report of the Chief Executive Officer on Strategic Plan Monitoring 2020-24.

 ...  view the full minutes text for item 14.

15.

Governance Review

Report of the Chief Executive Officer

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a report of the Chief Executive Officer presenting details of a proposed Governance Review.

 ...  view the full minutes text for item 15.

16.

CoLAT Sixth Form Strategy - Update

Report of the Chief Executive Officer

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the Chief Executive Officer providing an update on the CoLAT Sixth Form Strategy.

 ...  view the full minutes text for item 16.

17.

IMPACT Visits - Autumn Term Summaries

Report of the Chief Standards Officer

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a report of the Chief Standards Officer presenting the Impact Visits – Autumn Term Summaries.

 ...  view the full minutes text for item 17.

18.

Exclusions Data Summary Update

Report of the Chief Standards Officer

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a report of the Chief Standards Officer providing a summary on Exclusions Data.

 ...  view the full minutes text for item 18.

19.

CoLAT Apprenticeship Academy Leadership and Operational Monitoring

Report of the Head of Service

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the Head of Service providing an update on the CoLAT Apprenticeship Academy Leadership and Operational Monitoring.

 ...  view the full minutes text for item 19.

20.

COLAT Schools Safeguarding Monitoring Update

Report of the Chief Executive Officer

 ...  view the full agenda text for item 20.

Minutes:

The Board considered an update report of the Chief Executive Officer on Safeguarding monitoring.

 ...  view the full minutes text for item 20.

21.

2020 year-end financial statements and external audit

Report of the Chief Financial Officer

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the Chief Financial Officer outlining the 2020 Year-End Financial Statements and External Audit.

 ...  view the full minutes text for item 21.

22.

CFO Update and Approvals

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 22.

Minutes:

Trustees considered an update report of the Chief Financial Officer.

 ...  view the full minutes text for item 22.

23.

ICT Director Update and Approvals

Report of the Director of Information and Communication Technology.

 ...  view the full agenda text for item 23.

Minutes:

Trustees considered an update report of the Director of Information Communication and Technology.

 ...  view the full minutes text for item 23.

24.

Estates and Facilities Management Director Update and Approvals (to follow)

Report of the Director of Estates and Facilities Management

 ...  view the full agenda text for item 24.

Minutes:

Trustees considered an update report of the Director of Estates and Facilities Management.

 ...  view the full minutes text for item 24.

25.

Non-Public Questions on Matters Relating to the Work of the Board

 

 ...  view the full agenda text for item 25.

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 25.

26.

Any Other Business that the Chair considers Urgent and Trustees agree should be considered when the Public are Excluded

 ...  view the full agenda text for item 26.

Minutes:

There was one item of other business.

 ...  view the full minutes text for item 26.

27.

Confidential Minutes

To agree the confidential minutes of the meeting held on 03.09.20.

 ...  view the full agenda text for item 27.

Minutes:

RESOLVED, that the confidential minutes of the meeting held on 3 September 2020 be approved as a correct record.

 ...  view the full minutes text for item 27.

28.

Confidential Committee Minutes

 ...  view the full agenda text for item 28.

Minutes:

 ...  view the full minutes text for item 28.

28a

Minutes of the Finance and Operations Committee

To receive the confidential minutes of the Finance and Operations Committee meeting held on 02.10.20 (attached) and 03.12.20 (to follow).

 

 ...  view the full agenda text for item 28a

Minutes:

RESOLVED, that the confidential minutes of the meetings of the Finance and Operations Committee held on 2 October and 3 December 2020 be received.

 ...  view the full minutes text for item 28a

28b

Minutes of Standards and Accountability Committee

To receive the confidential minutes of the Standards and Accountability Committee meeting held on 12.11.20

 ...  view the full agenda text for item 28b

Minutes:

RESOLVED, that the confidential minutes of the meeting of the Standards and Accountability Committee held on 12 November 2020 be received.

 ...  view the full minutes text for item 28b

29.

Human Resources Update and Approvals

Report of the Human Resources Director.

 ...  view the full agenda text for item 29.

Minutes:

The Board considered an update report of the Interim Senior HR Consultant.

 ...  view the full minutes text for item 29.