Agenda and minutes

Epping Forest & Commons Committee - Thursday, 26th January, 2023 11.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Blair Stringman Email: Blair.Stringman@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes To consider minutes as follows:- ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
3a	To agree the public minutes and non-public summary of the Epping Forest and Commons Committee meeting held on 13 October 2022 PDF 171 KB ... view the full agenda text for item 3a Minutes: ... view the full minutes text for item 3a
3b	To agree the public minutes and non-public summary of the Epping Forest and Commons Committee meeting held on 21 November 2022 PDF 111 KB ... view the full agenda text for item 3b Minutes: ... view the full minutes text for item 3b
4.	*Director's Report PDF 137 KB Report of the Executive Director, Environment. ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
5.	*Assistant Director's Update (SEF 01/23) PDF 160 KB Report of the Executive Director Environment. ... view the full agenda text for item 5. Additional documents: SEF 01-23 Appendix 1 Monthly Budget end 0823 , item 5. PDF 86 KB SEF 01-23 Appendix 2 Monthly Dashboard other data Jan 23 , item 5. PDF 839 KB SEF 01-23 Appendix 3 - Strategic Priorities v3 , item 5. PDF 150 KB SEF 01-23 Appendix 4 Forward Agenda Plan , item 5. PDF 93 KB Minutes: ... view the full minutes text for item 5.
6.	*Operational Finance Progress Report (Period 8 April - November) 2022/23 - Epping Forest and Commons PDF 308 KB Report of the Chamberlain. ... view the full agenda text for item 6. Additional documents: Epping Forest and Commons Monitoring P8 FINAL - APP 1 , item 6. PDF 84 KB Epping Forest and Commons Monitoring P8 FINAL - APP 2 , item 6. PDF 122 KB Epping Forest and Commons Monitoring P8 FINAL - APP 3 , item 6. PDF 113 KB Epping Forest and Commons Monitoring P8 FINAL - APP 4 , item 6. PDF 144 KB Epping Forest and Commons Monitoring P8 FINAL - APP 5 , item 6. PDF 147 KB There are a further 5 documents.View the full list of documents for item 6. Minutes: ... view the full minutes text for item 6.
7.	Risk Management Update Report PDF 892 KB Report of the Executive Director, Environment. ... view the full agenda text for item 7. Minutes: ... view the full minutes text for item 7.
8.	Licences, sports, wayleaves and produce fees and charges for 2023/24 SEF 02/23 PDF 154 KB Report of the Executive Director, Environment. ... view the full agenda text for item 8. Additional documents: SEF 02-23 Appendix 1 Income generated 2021-22 , item 8. PDF 86 KB SEF 02-23 Appendix 2 Proposed charges 23-24 v2 , item 8. PDF 238 KB SEF 02-23 Appendix 3 2022-23 CHARGES , item 8. PDF 231 KB SEF 02-23 Appendix 4 , item 8. PDF 353 KB Minutes: ... view the full minutes text for item 8.
9.	Wanstead Park Ponds Project Unique Project Identifier: 12058 PDF 190 KB Report of the Executive Director, Environment. ... view the full agenda text for item 9. Additional documents: 2023-01 - Project Coversheet - Wanstead Park Ponds Project UPI 12058 , item 9. PDF 127 KB 2023-01 - Wanstead Park Ponds Project- Risk Register - Corporate Template , item 9. PDF 189 KB Minutes: ... view the full minutes text for item 9.
10.	Wanstead Park - Shonks Mill Flood Alleviation Scheme Report of the Executive Director, Environment. (To Follow). ... view the full agenda text for item 10. Minutes: ... view the full minutes text for item 10.
11.	The Commons: Licences, sports, wayleaves and produce fees and charges for 2023/24 PDF 167 KB Report of the Executive Director, Environment. ... view the full agenda text for item 11. Additional documents: Appendix 1- The Commons charges 2 , item 11. PDF 88 KB Appendix 2 Licence and Event charges 2023 24 vrs 2 , item 11. PDF 233 KB Minutes: ... view the full minutes text for item 11.
12.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 12. Minutes: ... view the full minutes text for item 12.
13.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
15.	Non-Public Minutes To consider minutes as follows:- ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
15a	To agree the non-public minutes of the Epping Forest and Commons Committee meeting held on 13 October 2022 View the reasons why item 15a is restricted ... view the full agenda text for item 15a Minutes: ... view the full minutes text for item 15a
15b	To agree the non-public minutes of the Epping Forest and Commons Committee meeting held on 21 November 2022 View the reasons why item 15b is restricted ... view the full agenda text for item 15b Minutes: ... view the full minutes text for item 15b
16.	Grant of Easement View the reasons why item 16. is restricted Report of the Executive Director, Environment. ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	Tenancy Tender Arrangements Report of the Executive Director, Environment. (To Follow). ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Epping Forest Land Agent To receive a verbal update of the Executive Director, Environment. ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Minutes To consider minutes as follows:- ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
21a	To agree the confidential minutes of the Epping Forest and Commons Committee meeting held on 13 October 2022 ... view the full agenda text for item 21a Minutes: ... view the full minutes text for item 21a
21b	To agree the confidential minutes of the Epping Forest and Commons Committee meeting held on 21 November 2022 ... view the full agenda text for item 21b Minutes: ... view the full minutes text for item 21b