Agenda and minutes

Epping Forest & Commons Committee - Thursday, 18th May, 2023 11.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Blair Stringman Email: Blair.Stringman@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Order of The Court of Common Council PDF 127 KB To receive the Order of the Court of Common Council dates 27^th April 2023, appointing the Committee and setting its Terms of Reference. ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
4.	Election of Chair To elect a Chair in accordance with Standing Order 29. ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
5.	Election of Deputy Chair To elect a Deputy Chair in accordance with Standing Order 30. ... view the full agenda text for item 5. Minutes: ... view the full minutes text for item 5.
6.	Minutes PDF 125 KB To agree the public and non-public summary of the meeting held on 16 March 2023. ... view the full agenda text for item 6. Minutes: ... view the full minutes text for item 6.
7.	Matter Arising ... view the full agenda text for item 7. Minutes: ... view the full minutes text for item 7.
7a	Action Log PDF 169 KB Report of the Town Clerk. ... view the full agenda text for item 7a Minutes: ... view the full minutes text for item 7a
8.	2023/24 Committee Appointments PDF 120 KB Report of the Town Clerk. ... view the full agenda text for item 8. Additional documents: SEF 08-23 Epping Forest Consultative Committee - Terms of Reference - Revised Sep 2022 v2 JML edit , item 8. PDF 159 KB Final Ashtead Common Consultative Committee TOR - April 2022 Amend , item 8. PDF 119 KB Final WW & Coulsdon Commons ToR , item 8. PDF 108 KB Final BBSCCG TOR April 2022 Amends , item 8. PDF 117 KB EF Deer Management Oversight Group - ToR - 17 10 22 , item 8. PDF 172 KB Minutes: ... view the full minutes text for item 8.
9.	Assistant Director's Update PDF 167 KB Report of the Executive Director, Environment. ... view the full agenda text for item 9. Additional documents: SEF 07-23 Appendix 1 Monthly Budget , item 9. PDF 88 KB SEF 07-23 Appendix 2 Monthly Dashboard other data , item 9. PDF 184 KB SEF 07-23 Appendix 3 EF Project Gant Chart , item 9. PDF 671 KB Minutes: ... view the full minutes text for item 9.
10.	Assistant Director's Update PDF 137 KB Report of the Executive Director, Environment. ... view the full agenda text for item 10. Additional documents: 1023 Financial performance dashboard Feb 2023 vrs 1 , item 10. PDF 146 KB Key Data Apr 2023 Vrs 1 (3) - BM , item 10. PDF 86 KB Minutes: ... view the full minutes text for item 10.
11.	Surrey Hills AONB Boundary Extension Proposals PDF 171 KB Report of the Executive Director, Environment. ... view the full agenda text for item 11. Additional documents: Appendix 1 Surrey Hills AONB Boundary Variation Project Consultation Document , item 11. PDF 10 MB Appendix 2 Map of the proposed extension area on Farthing Downs , item 11. PDF 164 KB Minutes: ... view the full minutes text for item 11.
12.	Farthing Downs Land Registry mapping anomaly adjustment PDF 132 KB Report of the Executive Director, Environment. ... view the full agenda text for item 12. Additional documents: Appendix 1 Farthing Downs - Registration by City of London - SGL722967 (Final) , item 12. PDF 10 MB Appendix 2 LR Mapping anomaly , item 12. PDF 19 MB Minutes: ... view the full minutes text for item 12.
13.	Director's Report PDF 129 KB Report of the Executive Director, Environment. ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	Risk Management Update Report PDF 166 KB Report of the Executive Director, Environment. ... view the full agenda text for item 14. Additional documents: Appendix 1 - City of London Corporation Risk Matrix (2) , item 14. PDF 151 KB Appendix 2 - Epping Forest Risk Register , item 14. PDF 380 KB Appendix 3 - Ashtead Common Risk Register , item 14. PDF 250 KB Appendix 4 - Burnham Beeches & Stoke Common , item 14. PDF 287 KB Appendix 5 - CoulsdonOtherCommons Risk Register , item 14. PDF 274 KB There are a further 2 documents.View the full list of documents for item 14. Minutes: ... view the full minutes text for item 14.
15.	Sports Strategy Verbal Update The Executive Director, Environment to be heard. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Charities Review Update Head of Corporate Charities Funding Unit to be heard. ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	Non-Public Minutes View the reasons why item 20. is restricted To agree the minutes of the previous meeting. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Matters Arising ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
21a	Action Log View the reasons why item 21a is restricted Report of the Town Clerk. ... view the full agenda text for item 21a Minutes: ... view the full minutes text for item 21a
22.	Historical Income Report (2018-24) for Epping Forest Report of the Chamberlain. (To Follow). ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	Renewable Energy Storage Facility View the reasons why item 23. is restricted Report of the Executive Director, Environment. ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	Agreement in principle of a Deed of Grant Easement and Deed of Release View the reasons why item 24. is restricted Report of the Executive Director, Environment. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.
26.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 26. Minutes: ... view the full minutes text for item 26.
27.	TOM Phase II Update The Executive Director, Environment to be heard. ... view the full agenda text for item 27. Minutes: ... view the full minutes text for item 27.