Agenda and minutes

Epping Forest & Commons Committee - Thursday, 13th July, 2023 11.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Blair Stringman Email: Blair.Stringman@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes PDF 116 KB To agree the public minutes and non-public summary of the previous meeting held on 15 June 2023. ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
4.	Matters Arising ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
4a	Action Log PDF 159 KB Report of the Town Clerk. ... view the full agenda text for item 4a Minutes: ... view the full minutes text for item 4a
5.	Stakeholder Engagement & Lead Member Proposals PDF 210 KB Report of the Executive Director, Environment. ... view the full agenda text for item 5. Minutes: ... view the full minutes text for item 5.
6.	Epping Forest and The Commons Media Forward Plan PDF 129 KB Report of the Executive Director, Corporate Communications and External Affairs. ... view the full agenda text for item 6. Minutes: ... view the full minutes text for item 6.
7.	Revenue Outturn 2022/23 - Epping Forest and Commons PDF 265 KB Report of the Executive Director, Environment. ... view the full agenda text for item 7. Minutes: ... view the full minutes text for item 7.
8.	Risk Management Update Report PDF 165 KB Report of the Executive Director, Environment. ... view the full agenda text for item 8. Additional documents: Appendix 1 - Epping Forest Summary Risk Register , item 8. PDF 252 KB Appendix 1a - Epping Forest Risks , item 8. PDF 212 KB Appendix 2 - AshteadCommon Summary Risk Register , item 8. PDF 188 KB Appendix 3 - Burnham Beeches and Stoke Common Summary Risk Register , item 8. PDF 200 KB Appendix 4 - Coulsdon and Other Commons Summary Risk Register , item 8. PDF 191 KB There are a further 3 documents.View the full list of documents for item 8. Minutes: ... view the full minutes text for item 8.
9.	Open Spaces Business Plan 2022/23 - Year End Performance Report PDF 179 KB Report of the Executive Director, Environment. ... view the full agenda text for item 9. Additional documents: Appendix 1 - OSD HLBP 2022-23 (1) , item 9. PDF 370 KB Minutes: ... view the full minutes text for item 9.
10.	Kenley Revival Project. A National Lottery Heritage Fund (formerly HLF) funded project. PDF 166 KB Report of the Director of Natural Environment. ... view the full agenda text for item 10. Additional documents: G6 Coversheet , item 10. PDF 139 KB Evaluation Addendum 1 Signage , item 10. PDF 234 KB Evaluation Addendum 2 Thaumasite , item 10. PDF 351 KB Kenley Revival Final Evaluation Report , item 10. PDF 1 MB Minutes: ... view the full minutes text for item 10.
11.	The Commons - Assistant Directors Update Apr-May 2023 PDF 131 KB Report of the Executive Director, Environment. ... view the full agenda text for item 11. Additional documents: Appendix 1 Financial performance dashboard May 2023 vrs 1 , item 11. PDF 248 KB Appendix 2 Key Data July 2023 Vrs 1 , item 11. PDF 69 KB Appendix 3 Bucks LTP consultation , item 11. PDF 182 KB Minutes: ... view the full minutes text for item 11.
12.	Countryside Stewardship 2023 Application Final Details (SEF 14b/23) PDF 175 KB Report of the Executive Director, Environment. ... view the full agenda text for item 12. Additional documents: SEF 14-23 CS Grant 2023 - App 1 , item 12. PDF 9 MB SEF 14b-23 CS Grant 2023 Appl Final - App2 , item 12. PDF 152 KB SEF 14b-23 CS Grant 2023 Appl Final - App3 , item 12. PDF 170 KB Minutes: ... view the full minutes text for item 12.
13.	Epping Forest - Assistant Director's Update April - May 2023 (SEF 16/23) PDF 152 KB Report of the Executive Director, Environment. ... view the full agenda text for item 13. Additional documents: Appendix 1 Monthly Budget , item 13. PDF 95 KB Appendix 2 Monthly Dashboard other data , item 13. PDF 837 KB Appendix 3 EF Project Gant Jun23 , item 13. PDF 722 KB Minutes: ... view the full minutes text for item 13.
14.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
15.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	Non-Public Minutes View the reasons why item 17. is restricted To agree the non-public minutes of the previous meeting held on 15 June 2023. ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Matters Arising ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
18a	Action Log View the reasons why item 18a is restricted Report of the Town Clerk. ... view the full agenda text for item 18a Minutes: ... view the full minutes text for item 18a
19.	Licensing Request View the reasons why item 19. is restricted Report of the Executive Director, Environment. ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	Request For the Provision of a Deed of Grant Easement (SEF 19/23) View the reasons why item 20. is restricted Report of the Executive Director, Environment. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Corporate Charities Review Scoping Exercise to support the Natural Environment Charities Review Joint Report of Managing Director BHE & Natural Environment Director. ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	Historical Income Report (2017/18-2024) for Epping Forest. Report of the Executive Director, Environment. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	Historical Income Report (2017/18-2024) for Ashtead Common Report of the Executive Director, Environment. ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	Historical Income Report (2017/18-2024) for Burnham Beeches Report of the Executive Director, Environment. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	Historical Income Report (2017/18-2024) for West Wickham and Coulsdon Common Report of the Executive Director, Environment. ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.
26.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 26. Minutes: ... view the full minutes text for item 26.
27.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 27. Minutes: ... view the full minutes text for item 27.