Agenda and minutes

Epping Forest & Commons Committee - Thursday, 14th September, 2023 11.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Blair Stringman Email: Blair.Stringman@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes PDF 159 KB To agree the public and non-public summary minutes of the previous meeting held on 13 July 2023. ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
4.	Matters Arising ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
4a	Action Log PDF 101 KB Report of the Town Clerk. ... view the full agenda text for item 4a Minutes: ... view the full minutes text for item 4a
5.	Operational Finance Progress Report (Period 3 April - June) 2023/24 – Epping Forest and Commons PDF 304 KB Report of the Chamberlain. ... view the full agenda text for item 5. Additional documents: Appendix 1 - Epping Forest and Commons Monitoring P3 2023-24 , item 5. PDF 85 KB Appendix 2 - Epping Forest and Commons Monitoring P3 2023-24 , item 5. PDF 124 KB Appendix 3 - Epping Forest and Commons Monitoring P3 2023-24 , item 5. PDF 118 KB Appendix 4 - Epping Forest and Commons Monitoring P3 2023-24 , item 5. PDF 148 KB Appendix 5 - Epping Forest and Commons Monitoring P3 2023-24 , item 5. PDF 150 KB There are a further 5 documents.View the full list of documents for item 5. Minutes: ... view the full minutes text for item 5.
6.	Risk Management Update Report PDF 170 KB Report of Interim Executive Director of Environment Department. ... view the full agenda text for item 6. Additional documents: Appendix 1 - Epping Forest Detailed Risk Register , item 6. PDF 575 KB Appendix 2 - Ashtead Common Detailed Risk Register , item 6. PDF 318 KB Appendix 3 - Burnham Beeches and Stoke Common Detailed Risk Register , item 6. PDF 360 KB Appendix 4 - Coulsdon & Other Commons Detailed Risk Register , item 6. PDF 334 KB Appendix 5 - West Wickham & Spring Park Detailed Risk Register , item 6. PDF 321 KB There are a further 2 documents.View the full list of documents for item 6. Minutes: ... view the full minutes text for item 6.
7.	Epping Forest – Assistant Director’s Update June – July 2023 (SEF 20/23) PDF 165 KB Report of Interim Executive Director Environment Department. ... view the full agenda text for item 7. Additional documents: Appendix 1 Monthly Budget , item 7. PDF 95 KB Appendix 2 Monthly Dashboard other data , item 7. PDF 837 KB Appendix 3 EF Project Tracker Jul 23 , item 7. PDF 709 KB Minutes: ... view the full minutes text for item 7.
8.	A104 Road Safety Scheme (SEF 22/23) PDF 581 KB Report of Interim Executive Director, Environment. ... view the full agenda text for item 8. Additional documents: a104 safety scheme , item 8. PDF 5 MB Minutes: ... view the full minutes text for item 8.
9.	The Commons – Assistant Directors Update Jun-July 2023 PDF 133 KB Report of the Interim Executive Director Environment Department. ... view the full agenda text for item 9. Additional documents: Appendix 1 Financial performance dashboard July 2023 vrs 1 , item 9. PDF 170 KB Appendix 2 Key Data July 2023 Vrs 1 , item 9. PDF 87 KB Minutes: ... view the full minutes text for item 9.
10.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 10. Minutes: ... view the full minutes text for item 10.
11.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 11. Minutes: ... view the full minutes text for item 11.
11a	Proposal to vary and extend the duration of Public Spaces Protection Orders at Burnham Beeches – Outcome of the public consultation process PDF 182 KB Report of the Interim Executive Director Environment. ... view the full agenda text for item 11a Additional documents: Map 1. PSPO Areas , item 11a PDF 205 KB Appendix 1. Collated Consultation Responses V3 with detail , item 11a PDF 347 KB Appendix 2 - Draft PSPOs , item 11a PDF 155 KB Appendix 3. Test of relevance - Equality Analysis V1 , item 11a PDF 256 KB Minutes: ... view the full minutes text for item 11a
12.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 12. Minutes: ... view the full minutes text for item 12.
13.	Non-Public Minutes View the reasons why item 13. is restricted To agree the non-public minutes of the previous meeting held on 13 July 2023. ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	Matters Arising ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
14a	Action Tracker View the reasons why item 14a is restricted Report of the Town Clerk. ... view the full agenda text for item 14a Minutes: ... view the full minutes text for item 14a
15.	Epping Forest Lease Renewal and Licence Rent Review (SEF 25/23) View the reasons why item 15. is restricted Report of Interim Executive Director of Environment Department. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.