Agenda and minutes

Epping Forest & Commons Committee - Thursday, 23rd November, 2023 11.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Blair Stringman Email: Blair.Stringman@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes PDF 175 KB To agree the public and non-public summary of the minutes of the previous meeting held on 14 September 2023. ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
4.	Matters Arising ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
4a	Action Log PDF 161 KB Report of the Town Clerk. ... view the full agenda text for item 4a Minutes: ... view the full minutes text for item 4a
5.	Epping Forest & Commons Committee Terms of Reference PDF 105 KB Report of the Town Clerk. ... view the full agenda text for item 5. Additional documents: EFCC - Court Order 2023 , item 5. PDF 128 KB Minutes: ... view the full minutes text for item 5.
6.	*Business Plan 2023/24 – Progress Report (mid-year, April-September 2023) PDF 139 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 6. Additional documents: Appendix 1 - Performance Measures , item 6. PDF 108 KB Minutes: ... view the full minutes text for item 6.
7.	*Operational Finance Progress Report (Period 6 April - September) 2023/24 – Epping Forest and Commons PDF 229 KB Report of the Chamberlain. ... view the full agenda text for item 7. Additional documents: Appendix 1 - Local Risk Revenue Budget Forecast 2023-24 - September 2023 , item 7. PDF 86 KB Appendix 2 - Income Performance 2023-24 - September 2023 , item 7. PDF 126 KB Appendix 3 - Expenditure Performance 2023-24 - September 2023 , item 7. PDF 112 KB Appendix 4 - Debts Over 120 Days - September 2023 , item 7. PDF 184 KB Appendix 5 - Charity Funds - September 2023 , item 7. PDF 150 KB There are a further 5 documents.View the full list of documents for item 7. Minutes: ... view the full minutes text for item 7.
8.	Departmental and Service Committee Budget Estimates 2024/25 PDF 225 KB Joint Report of the Chamberlain & Executive Director, Environment. ... view the full agenda text for item 8. Additional documents: EFCC Budget Estimate Report 2024-25 Appendix 1 , item 8. PDF 206 KB EFCC Budget Estimate Report 2024-25 Appendix 2 , item 8. PDF 36 KB Minutes: ... view the full minutes text for item 8.
9.	A104 Road Safety Scheme (SEF 29/23) PDF 173 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 9. Additional documents: EFCG presentation (1) , item 9. PDF 3 MB Minutes: ... view the full minutes text for item 9.
10.	Natural Flood Management at Yardley Lane, Epping Forest PDF 161 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 10. Additional documents: Appendix 1 – Thames Regional Flood and Coastal Committee grant Frequently Asked Questions (FAQs) (1) , item 10. PDF 121 KB Appendix 2 – Yardley Lane Natural Flood Management intervention location map (1) , item 10. PDF 122 KB Minutes: ... view the full minutes text for item 10.
11.	*Assistant Director’s Update August – September 2023 (SEF 27/23) PDF 172 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 11. Additional documents: Appx 1 Monthly Budget , item 11. PDF 94 KB Minutes: ... view the full minutes text for item 11.
12.	Revised Terms of Reference for Epping Forest Consultative Group (SEF 23/23) PDF 135 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 12. Additional documents: EF Consul report 2 , item 12. PDF 164 KB Minutes: ... view the full minutes text for item 12.
13.	Proposed Installation of Deer ‘exclosure’ Plots (SEF 18/23) PDF 181 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	*Epping Forest Wildfire Plan Review 2022 - 2023 (SEF 28/23) PDF 150 KB Report of the Executive Director, Environment. ... view the full agenda text for item 14. Additional documents: Appendix 1 Map of Fires 2022 , item 14. PDF 550 KB Fires 2023 , item 14. PDF 681 KB Appendix 3 - Fires 23.8.23 , item 14. PDF 168 KB Minutes: ... view the full minutes text for item 14.
15.	*Senior Officer Recruitment PDF 118 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	*Assistant Directors Update August-September 2023 PDF 139 KB Report of the Interim Executive Director, Environment. ... view the full agenda text for item 16. Additional documents: Appendix 1 Financial performance dashboard Oct 2023 vrs 2 , item 16. PDF 253 KB Appendix 2 Key Data Aug 2023 Vrs 1 , item 16. PDF 89 KB Minutes: ... view the full minutes text for item 16.
17.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	Non-Public Minutes View the reasons why item 20. is restricted To agree the non-public minutes of the previous meeting held on 14 September 2023. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Matters Arising ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
21a	Action Log View the reasons why item 21a is restricted Report of the Town Clerk. ... view the full agenda text for item 21a Minutes: ... view the full minutes text for item 21a
22.	*Report of Action Taken Report of the Town Clerk. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	Renewable Energy Storage Facility (SEF 24/23) View the reasons why item 23. is restricted Report of the Interim Executive Director, Environment. ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	*Land Acquisitions (SEF 26/23) View the reasons why item 24. is restricted Report of the Interim Executive Director, Environment. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.
26.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 26. Minutes: ... view the full minutes text for item 26.