Agenda and minutes

Epping Forest & Commons Committee - Thursday, 19th September, 2024 10.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Callum Southern Email: Callum.Southern@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes PDF 184 KB To agree the minutes and non-public summary of the previous meeting held on 18 July 2024. ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
4.	Matters Arising ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
4a	*Action Log PDF 184 KB Report of the Town Clerk. ... view the full agenda text for item 4a Minutes: ... view the full minutes text for item 4a
5.	Wren Group Presentation - Natural Conservation and Resilience PDF 2 MB The Committee to receive a presentation from the Wren Group. ... view the full agenda text for item 5. Minutes: ... view the full minutes text for item 5.
6.	Climate Action Strategy - Carbon Sequestration Update (Verbal Update) ... view the full agenda text for item 6. Minutes: ... view the full minutes text for item 6.
7.	Income Generation (Verbal Update) ... view the full agenda text for item 7. Minutes: ... view the full minutes text for item 7.
8.	Update on Asset Liabilities and Insurance (Verbal Update) ... view the full agenda text for item 8. Minutes: ... view the full minutes text for item 8.
9.	Project Prioritisation Process PDF 298 KB Report of the Executive Director of Environment. ... view the full agenda text for item 9. Additional documents: Appendix 2 (1) , item 9. PDF 79 KB Minutes: ... view the full minutes text for item 9.
10.	Epping Forest - Assistant Director's Report PDF 129 KB Report of the Executive Director of Environment. ... view the full agenda text for item 10. Additional documents: AD updates Appendix 1 Sept 2024 (1) , item 10. PDF 325 KB Minutes: ... view the full minutes text for item 10.
11.	Draft Epping Forest Trustee's Annual Report and Financial Statements for the Year Ended 31 March 2024 PDF 111 KB Joint report of the Chamberlain and the Executive Director of Environment. ... view the full agenda text for item 11. Additional documents: A3 - Epping Forest 2023-24 draft (1) , item 11. PDF 454 KB Minutes: ... view the full minutes text for item 11.
12.	Operational Finance Progress Report 2024/25 (Period 3 April - June) - Epping Forest PDF 241 KB Report of the Chamberlain. ... view the full agenda text for item 12. Additional documents: Appendix 1 EF Revenue Budget - 2024-25 Q1.pdfV2 (1) , item 12. PDF 73 KB Appendix 2 - Epping Forest Funds List - Q1 2024-25 (1) , item 12. PDF 143 KB Minutes: ... view the full minutes text for item 12.
13.	Update on Apprenticeships PDF 146 KB Report of the Executive Director of Environment. ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	The Commons - Assistant Director's Update PDF 139 KB Report of the Executive Director for Environment. ... view the full agenda text for item 14. Additional documents: AD updates Appendix 1 2024 (1) , item 14. PDF 195 KB Appendix 2 Ashtead Common Review 2023-24 (1) , item 14. PDF 2 MB Minutes: ... view the full minutes text for item 14.
15.	Draft Ashtead Common Trustee's Annual Report and Financial Statements for the Year Ended 31 March 2024 PDF 111 KB Joint report of the Chamberlain and the Executive Director of Environment. ... view the full agenda text for item 15. Additional documents: A1 Ashtead Common 2324 draft (1) , item 15. PDF 658 KB Minutes: ... view the full minutes text for item 15.
16.	Draft Burnham Beeches and Stoke Common Trustee's Annual Report and Financial Statements for the Year Ended 31 March 2024 PDF 111 KB Joint report of the Chamberlain and the Executive Director for Environment. ... view the full agenda text for item 16. Additional documents: A2 Burnham Beeches 2324 draft (1) , item 16. PDF 2 MB Minutes: ... view the full minutes text for item 16.
17.	Operational Finance Progress Report 2024/25 (Period 3 April - June) - The Commons PDF 366 KB Report of the Chamberlain. ... view the full agenda text for item 17. Additional documents: Appendix 1 - BB Revenue Budget - Q1 - 2024-25 (1) , item 17. PDF 43 KB Appendix 2 - Stoke Common Revenue Budget - Q1 - 2024-25 (1) , item 17. PDF 19 KB Appendix 3 - BBSC Funds List - Q1 2024-25 (1) , item 17. PDF 140 KB Appendix 4 - WWCC Revenue Budget Q1 2024-25 (1) , item 17. PDF 47 KB Appendix 5 - WWCC Funds List - Q1 2024-25 (1) , item 17. PDF 132 KB Appendix 6 - Ashtead Common Budget Q1 24-25 (1) , item 17. PDF 34 KB Minutes: ... view the full minutes text for item 17.
18.	Risk Management Update Report PDF 169 KB Report of the Executive Director of Environment. ... view the full agenda text for item 18. Additional documents: Appendix 1 - Epping Forest Risk Register (1) , item 18. PDF 563 KB Appendix 2 - Ashtead Common Risk Register (1) , item 18. PDF 313 KB Appendix 3 - Burnham Beeches and Stoke Common Risk Register (1) , item 18. PDF 358 KB Appendix 4 - CoulsdonOtherCommons Risk Register (1) , item 18. PDF 326 KB Appendix 5 - WestWickhamSpringPark Risk Register (1) , item 18. PDF 313 KB Appendix 6 - City of London Corporation Risk Matrix (1) , item 18. PDF 260 KB Minutes: ... view the full minutes text for item 18.
19.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	Non-Public Minutes To agree the non-public minutes of the previous meeting held on 18 July 2024. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	Matters Arising ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
23a	*Action Log Report of the Town Clerk. ... view the full agenda text for item 23a Minutes: ... view the full minutes text for item 23a
24.	Proposal to link the West Wickham Common & Spring Park Wood charity with the Coulsdon and other Commons charity Report of the Chamberlain. ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	Epping Forest Lodge Appraisal (SEF 16/24) Report of the Executive Director of Environment. ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.
26.	Deer Management Operations (SEF 15/24) Report of the Executive Director of Environment. ... view the full agenda text for item 26. Minutes: ... view the full minutes text for item 26.
27.	Chilterns AONB Boundary Review and CRoW Act status of Burnham Beeches Report of the Executive Director of Environment. ... view the full agenda text for item 27. Minutes: ... view the full minutes text for item 27.
28.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 28. Minutes: ... view the full minutes text for item 28.
29.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 29. Minutes: ... view the full minutes text for item 29.
30.	Confidential Minutes To agree the confidential minutes of the last meeting held on 18 July 2024. ... view the full agenda text for item 30. Minutes: ... view the full minutes text for item 30.