Agenda and minutes

Epping Forest & Commons Committee - Thursday, 28th November, 2024 10.00 am

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Callum Southern Email: Callum.Southern@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
3a	Draft Minutes of the Epping Forest & Commons Committee held on 19 September 2024 PDF 154 KB To agree the public and non-public summary of the Epping Forest & Commons Committee held on 19 September 2024. ... view the full agenda text for item 3a Minutes: ... view the full minutes text for item 3a
3b	*Informal Note of the Epping Forest & Commons Committee held on 19 September 2024 PDF 69 KB To note the public informal note of the Epping Forest & Commons Committee held on 19 September 2024. ... view the full agenda text for item 3b Minutes: ... view the full minutes text for item 3b
4.	Matters Arising ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
4a	Action Log PDF 164 KB Report of the Town Clerk. ... view the full agenda text for item 4a Minutes: ... view the full minutes text for item 4a
5.	*Presentation from the Field Studies Council PDF 1 MB The Committee to receive a presentation of the Field Studies Council. ... view the full agenda text for item 5. Minutes: ... view the full minutes text for item 5.
6.	Annual Review of the Terms of Reference PDF 104 KB Report of the Town Clerk. ... view the full agenda text for item 6. Additional documents: EFCC - Court Order 2024 (2) , item 6. PDF 127 KB Minutes: ... view the full minutes text for item 6.
7.	*Assistant Director Epping Forest Update Report, July - Sept 2024 (SEF 18/24) PDF 134 KB Report of the Executive Director, Environment. ... view the full agenda text for item 7. Additional documents: AD updates Appendix 1 nov 2024 (1) , item 7. PDF 191 KB Action Plan Appendix 2 (1) , item 7. PDF 288 KB Minutes: ... view the full minutes text for item 7.
8.	Epping Forest and Commons Project Prioritisation (SEF19/24) PDF 134 KB Report of the Executive Director, Environment. ... view the full agenda text for item 8. Additional documents: Appendix 1a - Epping Forest Project prioritisation matrix (1) , item 8. PDF 63 KB Appendix 1b The Commons New and proposed workstream project prioritisation (1) , item 8. PDF 124 KB Appendix 2 - EDCG Prioritisation Poll Results (1) , item 8. PDF 169 KB Appendix 3 Existing management plan projects at the Commons (3) (1) , item 8. PDF 156 KB Minutes: ... view the full minutes text for item 8.
9.	Risk Management Update PDF 155 KB Report of the Executive Director of Environment. ... view the full agenda text for item 9. Additional documents: Appendix 1 - Epping Forest Summary Risk Register , item 9. PDF 215 KB Appendix 1a - Epping Forest Risk by Exception , item 9. PDF 164 KB Appendix 2 - Ashtead Common Summary Risk Register , item 9. PDF 193 KB Appendix 3 - Burnham Beeches Summary Risk Register , item 9. PDF 193 KB Appendix 4 - Coulsdon Commons Summary Risk Register , item 9. PDF 194 KB There are a further 2 documents.View the full list of documents for item 9. Minutes: ... view the full minutes text for item 9.
10.	*Finance Progress Report 2024/25 (Period 6 April – September) – Epping Forest charity PDF 272 KB Report of the Chamberlain. ... view the full agenda text for item 10. Additional documents: Appdedix 1 - EF Operating Revenue Budget 2024-25 (1) , item 10. PDF 72 KB Appendix 2 - Epping Forest Funds List - Q2 2024-25 (1) , item 10. PDF 143 KB Minutes: ... view the full minutes text for item 10.
11.	*The Commons – Assistant Director's Quarterly Update, July to Sept 2024 PDF 146 KB Report of the Executive Director, Environment. ... view the full agenda text for item 11. Additional documents: APPENDIX 1 Progress on NE strategies (1) , item 11. PDF 333 KB Minutes: ... view the full minutes text for item 11.
12.	*Finance Progress Report 2024/25 (Period 6 April - September) - The Commons charities PDF 461 KB Report of the Chamberlain. ... view the full agenda text for item 12. Additional documents: Appendix 1 - Burnham Beeches Revenue Budget 2024-25 - September%2 , item 12. PDF 45 KB Appendix 2 - Stoke Common Revenue Budget 2024-25 - September 20 , item 12. PDF 18 KB Appendix 3 - BBSC Funds List - Q2 2024-25 , item 12. PDF 141 KB Appendix 4 - WWCC Revenue Budget 2024-25 - September 2024 , item 12. PDF 46 KB Appendix 5 - WWCC Funds List - Q2 2024-25 , item 12. PDF 132 KB Appendix 6 - Ashtead Common Revenue Budget 2024-25 - September , item 12. PDF 34 KB Minutes: ... view the full minutes text for item 12.
13.	Surrey Hills AONB Boundary Extension Proposals – 2nd Consultation PDF 159 KB Report of the Executive Director, Environment. ... view the full agenda text for item 13. Additional documents: Appendix 1 Woodplace Farm Field and New Hill Analysis Table (2) (1) , item 13. PDF 364 KB Appendix 2 Map one (2) (1) , item 13. PDF 719 KB Minutes: ... view the full minutes text for item 13.
14.	*Report of Action Taken PDF 132 KB Report of the Town Clerk. ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
15.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Non-Public Minutes ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
18a	Draft Non-Public Minutes of the Epping Forest & Commons Committee held on 19 September 2024 To agree the non-public minutes of the Epping Forest & Commons Committee held on 19 September 2024. ... view the full agenda text for item 18a Minutes: ... view the full minutes text for item 18a
18b	*Informal Non-Public Note of the Epping Forest & Commons Committee held on 19 September 2024 To note the non-public informal note of the Epping Forest & Commons Committee held on 19 September 2024. ... view the full agenda text for item 18b Minutes: ... view the full minutes text for item 18b
19.	*Update on Rangers Jubilee - Verbal Update The Committee to receive a verbal update. ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	*Verbal Presentation on Insurance Claims Management Reports The Committee to receive a verbal presentation. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Carbon Removals Project – grey squirrel surveys & pine marten study (SEF 20/24) Report of the Executive Director, Environment. ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	The Grotto, Wanstead Park restoration 2024-26 View the reasons why item 22. is restricted Joint Report of the Executive Director, Environment, and the City Surveyors. ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.
23.	*Report of Action Taken - Non-Public Report of the Town Clerk. ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.
25.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 25. Minutes: ... view the full minutes text for item 25.