Agenda

Epping Forest & Commons Committee - Thursday, 29th May, 2025 1.45 pm

Venue: Committee Rooms - 2nd Floor West Wing, Guildhall

Contact: Zoe Williams Email: Zoe.Williams@cityoflondon.gov.uk

Items
No.	Item
	Agenda
	Part 1 - Public Agenda
1.	Apologies ... view the full agenda text for item 1.
2.	MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA ... view the full agenda text for item 2.
3.	Order of the Court of Common Council PDF 128 KB To receive the Order of the Court of Common Council dated 25 April 2025 appointing the Committee and setting its Terms of Reference. ... view the full agenda text for item 3.
4.	Election of Chair To elect a Chairman in accordance with Standing Order No. 28. ... view the full agenda text for item 4.
5.	Election of Deputy Chair To elect a Deputy Chairman in accordance with Standing Order No. 29. ... view the full agenda text for item 5.
6.	Appointment of Consultative Committees and Groups and Representatives on Other Bodies PDF 132 KB Report of the Town Clerk. ... view the full agenda text for item 6. Additional documents: Appendix 1 - Epping Forest Consultative Group (EFCG) , item 6. PDF 175 KB Appendix 2 - Ashtead Common Consultative Committee TOR , item 6. PDF 119 KB Appendix 3 - Coulsdon Commons, West Wickham & Spring Park Consultation Group TOR , item 6. PDF 108 KB Appendix 4 - Burnham Beeches and Stoke Common Consultative Group TOR , item 6. PDF 117 KB Appendix 5 - Epping Forest Deer Management Oversight Group (DMOG) , item 6. PDF 172 KB
7.	Minutes PDF 239 KB To agree the public minutes and non-public summary of the previous meeting held on 23 January 2025. ... view the full agenda text for item 7.
8.	Matters Arising ... view the full agenda text for item 8.
8a	*Action Log PDF 138 KB Report of the Town Clerk. ... view the full agenda text for item 8a
	Burnham Beeches & The Commons
9.	Incoming Chair's Introduction: Burnham Beeches & The Commons ... view the full agenda text for item 9.
10.	Assistant Director's Golden Thread Verbal update to be presented. ... view the full agenda text for item 10.
11.	*Assistant Director (Superintendent) Report PDF 153 KB Report of the Executive Director, Environment. ... view the full agenda text for item 11. Additional documents: Appendix 1- Progress on NE strategies , item 11. PDF 318 KB
12.	Nature Resilience and Landscape Verbal update to be presented. ... view the full agenda text for item 12.
13.	*Annual Report and Financial Statements for Year Ended 31 March 2024 - Burnham Beeches and Stoke Common PDF 115 KB Joint Report of the Chamberlain and Executive Director, Environment. ... view the full agenda text for item 13. Additional documents: Appendix 1 - BBSC Annual report and financial statement , item 13. PDF 2 MB
14.	*Annual Report and Financial Statements for Year Ended 31 March 2024 - West Wickham Common and Spring Park Wood and Coulsdon and Other Commons PDF 117 KB Joint Report of the Chamberlain and the Executive Director, Environment. ... view the full agenda text for item 14. Additional documents: Appendix 1 WWSP Annual Report and Financial Statements 2023-24 Final Signed , item 14. PDF 1 MB Appendix 2 Coulsdon and Other Commons 2023-4 FINAL - signed , item 14. PDF 432 KB
	Epping Forest
15.	Incoming Chair's Introduction: Epping Forest ... view the full agenda text for item 15.
16.	*Assistant Director Superintendent's Report PDF 128 KB Report of the Executive Director, Environment. ... view the full agenda text for item 16. Additional documents: Appendix A - Assistant Director's Update , item 16. PDF 442 KB
17.	Membership of the Epping Forest Consultative Group PDF 176 KB Report of the Executive Director, Environment. ... view the full agenda text for item 17. Additional documents: Appendix 1 - EFCG Recommendations based on applications received , item 17. PDF 121 KB Appendix 2 - Epping Forest Consultative Group- Terms of Reference , item 17. PDF 175 KB
18.	Risk Management Update PDF 166 KB Report of the Executive Director, Environment. ... view the full agenda text for item 18. Additional documents: Appendix 1 - Epping Forest Risk Register , item 18. PDF 495 KB Appendix 2 - Ashtead Common Risk Register , item 18. PDF 305 KB Appendix 3 - Burnham Beeches and Stoke Common Risk Register , item 18. PDF 331 KB Appendix 4 - Coulsdon and Other Commons Risk Register , item 18. PDF 332 KB Appendix 5 - West Wickham and Spring Park Risk Register , item 18. PDF 313 KB Appendix 6 - City of London Corporation Risk Matrix , item 18. PDF 260 KB
19.	*Epping Forest SSSI Feature Condition Surveys Update PDF 182 KB Report of the Executive Director, Environment. ... view the full agenda text for item 19. Additional documents: Appendices - Epping Forest SSSI Feature Condition Surveys Update , item 19. PDF 171 KB
20.	*Forest Keeper Rota and Recruitment Update Presentation Verbal update to be presented. ... view the full agenda text for item 20.
21.	Terms of Reference for the Natural Environment Complementary Land Policy and Complementary Land Use Appraisal PDF 183 KB Report of the Executive Director, Environment. ... view the full agenda text for item 21. Additional documents: Appendix 1 City of London Complementary Land and Assets Policy draft ToR for consultation , item 21. PDF 127 KB Appendix 2 City of London Complementary Land Use Appraisal draft ToRs for consultation , item 21. PDF 133 KB
22.	*Transformation for the Natural Environment Charities – Project Update and Governance Arrangements for Implementation Phase PDF 156 KB Report of the Executive Director, Environment. ... view the full agenda text for item 22.
23.	Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 23.
24.	Any Other Business That the Chairman Considers Urgent ... view the full agenda text for item 24.
25.	Exclusion of the Public MOTION: The following matters relate to business under the remit of the Court of Common Council acting for the City Corporation as charity Trustee, to which Part VA and Schedule 12A of the Local Government Act 1972 public access to meetings provisions do not apply. The following items contain sensitive information which it is not in the best interests of the charity to consider in a public meeting (engaging similar considerations as under paragraphs 3 and 5 of Schedule 12A of the 1972 Act) and will be considered in non-public session. ... view the full agenda text for item 25.
	Part 2 - Non-Public Agenda
26.	Non-Public Minutes View the reasons why item 26. is restricted To agree the non-public minutes of the previous meeting held on 23 January 2025. ... view the full agenda text for item 26.
27.	*Epping Forest and Commons Committee Diary 2025/26 ... view the full agenda text for item 27.
28.	Burnham Beeches & The Commons Verbal update to be presented. ... view the full agenda text for item 28.
29.	Grant of Easement (SEF 12-25) Report of the Executive Director, Environment. ... view the full agenda text for item 29.
30.	Grant of Easement (SEF 11-25) Report of the Executive Director, Environment. ... view the full agenda text for item 30.
31.	Permission to let (SEF 13-25) Report of Executive Director, Environment. ... view the full agenda text for item 31.
32.	Non Public Questions on Matters Relating to the Work of the Committee ... view the full agenda text for item 32.
33.	Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded ... view the full agenda text for item 33.
	Part 3 - Confidential Agenda
34.	Confidential Minutes To agree the confidential minutes of the previous meeting held on 23 January 2025. ... view the full agenda text for item 34.