Venue: Committee Room - 2nd Floor West Wing, Guildhall
Contact: George Fraser
tel. no.: 020 7332 1174
Email: george.fraser@cityoflondon.gov.uk
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Apologies Minutes: There were no apologies.
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MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA Minutes: Edward Lord declared a non-pecuniary interest, stating that he served as a JP sitting in the City’s Courts and was Deputy Chairman Elect of the Central London Bench. Alderman Sir David Wootton and Alderman Alison Gowman declared that they are JPs sitting in the City’s Courts. Alderman and Sheriff Tim Hailes is also a JP but currently not sitting.
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To agree the minutes of the last meeting, held on 19 February 2018 Minutes: The Sub-Committee considered the minutes from the last meeting, held on 19 February 2018.
The Chairman noted a correction to be made to a Member’s name under item 2.
RESOLVED – That the minutes be approved.
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Outstanding References PDF 91 KB Report of the Town Clerk Minutes: The Sub-Committee received a report of the Town Clerk that provided Members with a summary of the outstanding actions from previous meetings.
OR1 – Gowns Replacement There was discussion over the relative difficulty in finding responsibility for the maintenance of judges’ gowns at the respective courts, with a Member advising that responsibility did not fall with HMCTS. A Member noted that the gowns had been cleaned approximately two years ago. Members asked that both status and responsibility be clarified for gowns at both the Magistrates’ Court and the Central Criminal Court. (1)
OR2 – Tour of the Mayor’s and City of London Court The Town Clerk advised that it was proposed to hold the tour of the Mayor’s and City of London Court prior to or following the next meeting of the Sub-Committee on 15 October.
OR3 – Lord Mayor’s Plate and Chief Magistrate’s Mace The Head of Operations at Mansion House and Central Criminal Court explained that the sword required repairs and had been returned. He explained that there was no recorded ownership of the Mace and explained that he would add the item to the inventory managed by Mansion House. (2)
RESOLVED – That the report be received.
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Report of the Town Clerk Minutes: The Sub-Committee received a report of the Town Clerk that provided Members with an overview of the work schedule for upcoming meetings.
RESOLVED – That the report be received.
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Magistrates Court - External Repair Works PDF 154 KB Report of the City Surveyor Additional documents: Minutes: The Sub-Committee considered a report of the City Surveyor that sought Members’ decision of an option to carry out external repair work to the City of London Magistrates’ Court.
The Chairman noted that the recommended option to carry out cyclical medium-term repairs appeared to be the most sensible and Members agreed.
Members agreed that draft reports and consultation approval forms need not be submitted as appendices and asked that the Town Clerk ensure that these are omitted from future agenda packs.
A Member asked for clarification over whether or not the cost of these repairs was deemed to be capital expenditure. The City Surveyor confirmed that the proposed repair works would be an operational cost.
RESOLVED – That Members agree to:
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Questions on Matters Relating to the Work of the Sub-Committee Minutes: There were no questions.
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Any Other Business that the Chairman considers Urgent Minutes: There was no urgent business.
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Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act. Minutes: RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.
Item No. Paragraph(s) in Schedule 12A 10-20 3
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Non-Public Minutes To agree the non-public minutes of the last meeting, held on 19 February 2018 Minutes: The Sub-Committee considered the non-public minutes from the last meeting, held on 19 February 2018.
RESOLVED – That the non-public minutes be approved.
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Non-Public Outstanding References Report of the Town Clerk Minutes: The Sub-committee received a report of the Town Clerk that provided Members with a summary of the outstanding actions from previous meetings.
RESOLVED – That the report be received.
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Report of Action Taken Report of the Town Clerk Minutes: The Sub-Committee received a report of the Town Clerk that updated Members on the urgent action taken since the last meeting of the Sub-Committee.
RESOLVED – That the report be received.
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Mansion House and Central Criminal Court Departmental Business Plan Report of the Executive Director, Mansion House and Central Criminal Court Minutes: The Sub-Committee received a report of the Executive Director of Mansion House and the Central Criminal Court that sought Members’ approval of a 2018/19 Departmental Business Plan for Mansion House and the Central Criminal Court.
RESOLVED – That the report be approved. |
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Project Programme Report of the City Surveyor Minutes: The Sub-Committee received a report of the City Surveyor that provided Members with an overview of the programme of projects relating to the City of London Courts.
RESOLVED – That the report be received.
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Central Criminal Court - Fire Safety Update Report of the Executive Director, Mansion House & Central Criminal Court Minutes: The Sub-committee received a report of the City Surveyor that provided Members with an update on the situation regarding fire safety at the Central Criminal Court.
RESOLVED – That the report be received.
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Central Criminal Court - Jury Room Repairs Report of the City Surveyor Minutes: The Sub-Committee received a report of the City Surveyor that sought Members’ approval of Jury Room repair works at the Central Criminal Court.
RESOLVED – That the report be approved.
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Central Criminal Court - Fire Alarm Replacement and associated public address system Report of the City Surveyor Minutes: The Sub-Committee received a report of the City Surveyor that sought Members approval of a fire alarm replacement and associated public address system at the Central Criminal Court.
RESOLVED – That the report be approved.
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Central Criminal Court - Plant Replacement: Phase 3 Report of the City Surveyor Minutes: The Sub-Committee received a report of the City Surveyor that sought Members’ approval to commence work on plant replacement works at the Central Criminal Court.
RESOLVED – That the report be approved.
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Non-Public Questions on Matters Relating to the Work of the Sub-Committee Minutes: There was one question from a Member.
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ANY OTHER NON-PUBLIC BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED Minutes: There was no urgent business.
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