Agenda and minutes

Venue: PUBLIC MEETING (ACCESSIBLE REMOTELY)

Contact: Richard Holt  Email: richard.holt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Jill Carter, Robert Levene, Mark Squire and Gordon Turpin.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 129 KB

To agree the draft minutes of the Epping Forest Consultative Committee held on the 21st of October 2020.

 ...  view the full agenda text for item 3.

Minutes:

The Committee considered the minutes of the previous meeting of the Epping Forest Consultative Committee held on the 21st to October 2020.

 

A member noted a correction on the spelling of his name.

 

RESOLVED- That the minutes of Epping Forest Consultative Committee, subject to the correction specified, be approved as a accurate record.

 ...  view the full minutes text for item 3.

4.

Epping Forest - Superintendent's Update for October to November 2020 (SEF 01/21) pdf icon PDF 840 KB

Report of the Superintendent of Epping Forest.

 ...  view the full agenda text for item 4.

Minutes:

The Committee received a report of the Superintendent summarised the Epping Forest Division’s activities across October to November 2020.

 

RESOLVED- That the report be noted.

 

 

 ...  view the full minutes text for item 4.

5.

Revised Terms of Reference for Epping Forest Consultative Committee (SEF 06/21) pdf icon PDF 128 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Committee discussed a report of the Director of Open Spaces on the Revised Terms of Reference for the Epping Forest Consultative Committee. The Director of Open Spaces introduced the report and clarified aims for revised Terms of Reference. The Chairman noted that a balanced approach would be undertaken to reach the best position but commented that a perfect member composition would be difficult to achieve.  

 

A member noted suggested that separate agenda item documents to be issued in advance of the main agenda to the Committee, where possible, to allow time for members to share with the groups they represent. In addition, it was suggested that reports be put to the vote by a show of hands and the majority response recorded in the minutes and that committee members. The Chairman responded to this by explaining that the Epping Forest Consultative Committee was a non-decision making body and, therefore, did not vote on the endorsement of items noting that it was evident from the minutes of the meeting the indicative opinion of the members present. Further to this it was noted that specific comments or informal votes against reports would be recorded only on request from the member in question.

 

Responding to a query from a Committee member the Director of Open Spaces explained that it was not clear the exact format that the equality statement would take in the future however it was important that equality considerations are factored into applications for Epping Forest Consultative Committee membership.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 5.

6.

Deer Management Strategy (SEF 07/21) pdf icon PDF 217 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received a report of the Director of Open Spaces on the Deer Management Strategy. The Director of Open Spaces introduced the report and highlighted the requirement to affect an overall reduction in the numbers of deer in Epping Forest due to the damage the animals were causing. In addition, it was noted that the report was due to be considered by the Epping Forest and Commons Committee in March. The Committee commented on the apparent need to manage deer numbers within Epping Forest and thanked Officers for the report. 

 

Responding to a query from a member of the Committee the Director of Open Spaces explained the discrepancy between the numbers of deer listed in the report was due to the distinction between those within the boundary of City of London Corporation land in Epping Forest and the wider locality. In addition, a species by species breakdown and associated effects was provided.

 

The Committee discussed the need for a succinct public facing document to explain the proposed action on deer population management. Further to this a Committee member offered to work with City of London Corporation staff to publicly fund electronic signage to help with communication.

 

The Director of Open Spaces, responding to a query from a Committee member, confirmed that options for Officers using body warn cameras would be explored. The Chairman confirmed that the shooting of deer would be untaken in a safe and controlled manner. A Committee member thanked Officers for agreeing not to sub-contract this action noting the increased cost associated.

 

Responding to a Chairman’s invitation to comment on the future of the Deer Sanctuary members of the Committee noted that the site offered a potential for educational and incomer generation opportunities..

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 6.

7.

High Beach Individual Site Plan (SEF 08/21) pdf icon PDF 146 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee received a report of the Director of Open Spaces on the High Beach Individual Site Plan (ISP).    

 

The Committee discussed options for engagement with the local community in the High Beach area. It was noted that the parish councils, church and primary school should be included in the consultation process. The Director of Open Spaces confirmed that a more structured approach for engaging with the local community would be explored.

 

It was noted that resolving the access issues were key to the success of the High Beach ISP. The Director of Open Spaces informed the Committee that a report for consideration by the Epping Forest and Commons Committee on the High Beach ISP would address the issues of access and, in addition, how best to preserve biodiversity.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 7.

8.

Wanstead Park: Wetland Improvement Proposals pdf icon PDF 140 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 8.

Minutes:

The Committee received a report of the Director of Open Spaces on the Wanstead Park Wetland Improvement Proposals. It was commented by a number of Members that the report represented a positive approach for the area, but it was noted that water levels, and critically water supply, would remain the central concern.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 8.

9.

Climate Action Strategy - Open Spaces "Carbon Removals" pdf icon PDF 153 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 9.

Minutes:

Department’s contribution to the delivery of the City of London Corporation’s Climate Action Strategy (CAS). The Director of Open Spaces introduced the report and highlighted that the aim of the CAS was for the City of London Corporation to achieve carbon neutrality by 2027. It was added the CAS was an exciting opportunity and a flagship project for the City Corporation in which Epping Forest was projected to play a key role. 

 

The Committee noted that it was important that Epping Forest’s role in the City Corporation CAS would not affect the stated aims of the Epping Forest Charity. The Director of Open Spaces clarified that the biodiversity maintenance was key to achieving the carbon offset aims of the CAS. 

 

In response to a query from a Committee member the Director of Open Spaces informed the Committee of the scientific reasoning behind the policy and how the City Corporation aspirations and processes effect the CAS. In addition, it was confirmed that the maintenance of biodiversity, as well as the other stated aims of the Epping Forest Charity, would be supported by the CAS noting the importance of monitoring and audit to this process.  

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 9.

10.

Questions

Minutes:

The Committee received the following questions. A member of the Committee provided a statement from the Loughton Residents Association:

 

Referring to Page 17 paragraph 42 of the Superintendent's Report.  The Loughton Residents Association does not agree that Natural England approved the Mitigation Strategy for immediate use.  Natural England have said that "for air quality mitigation to be fully compliant with relevant case law, the strategy must include specific policy wording that explicitly links the unlocking of development with the Local Plan to the actual delivery of the planned mitigation".  The published strategy does not meet this test.

 

The Director of Open Spaces responded by confirming that the policy wording would be included in the relevant local plan documentation and would still need to be confirmed to ensure the required policy levers are included to provide the correct levels of mitigation in any development. It was added that a SAC oversite group would be established to confirm the recipient of the mitigation funds received in regard to future development.

 

Responding to a question from a Committee member the Director of Open Spaces explained the current position regarding the introduction of Car Park charging noting that the consultation period would last until the 15th of February. It was added that a further report for Epping Forest and Commons Committee consideration would include all the required information. In addition, it was confirmed that volunteers would be contacted directly regarding special solutions for car park charging and that specific arrangements for horse carts parking could be discussed further.  

 

 ...  view the full minutes text for item 10.

11.

Any other business

Minutes:

There was no urgent business received.

 ...  view the full minutes text for item 11.