Agenda and minutes

No apologies for absence were submitted.

No declarations of interests were made.

To agree the public minutes of the meeting held on 12 April 2021.

RESOLVED – That the public minutes of the meeting held on 12 April 2021 be agreed as a correct record.

Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain outlining the workplan for future meetings.

In response to questions from Members, Officers advised that a report on responsible procurement and the top 25 most used suppliers would be presented to the Sub Committee during the autumn and updates on the responsible procurement pledges would be presented to Members in due course.

Members requested that the schedule for considering these matters be included in the workplan so Members had a clear idea of when these items were expected.

RESOLVED - That the report be noted.

Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain providing an overview of the management of risks faced by City Procurement.

Officers advised that a key challenge was the historical savings target and the impact on work pressures.  No changes were planned in the short term pending the arrival of the Chief Operating Officer and vacancies were not being filled to mitigate budget pressures.  However, this led to a knock on effect for providing support to new projects coming on stream. 

Officers agreed to review budget and resource risks and reassess targets to see whether alterations were necessary and present an update report on this to the next meeting of the Sub Committee.

RESOLVED – That the report be noted.

Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain seeking approval of a pilot for increasing procurement empowerment to the City of London School.  Officers drew attention to an error in the recommendations on page 22 of the report and advised that the spend threshold for non-works procurement was £180k - £330K.

RESOLVED – That the report be noted.

There were no public questions.

There was no other urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 12 April 2021.

The non-public minutes of the meetings held on 12 April 2021 were agreed as a correct record.

Report of the Town Clerk.

The Sub Committee considered a report advising Members of action taken under urgency procedures in accordance with Standing Order Nos. 41(a) and 41(b).

Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain providing details on non-compliant waivers.

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Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain requesting approval of a non-compliant waiver in respect of the cash collection services.

Report of the Chamberlain.

Officers reported that this item had been withdrawn.

Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain seeking an extension to the contract for network services provision.

Report of the Director of the Built Environment.

The Sub Committee considered a report of the Chamberlain providing an update on progress for tendering for the Transportation and Public Realm Consultancy Framework for Professional Services.

Report of the Chamberlain.

The Sub Committee considered a report of the Chamberlain regarding the use of purchase cards.

There were no non-public questions.

There was one item of non-public business.