Agenda and minutes

Venue: Virtual Meeting (accessible remotely)

Contact: Antoinette Duhaney, 020 7332 1408,  Email: antoinette.duhaney@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Hugh Morris.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the code of conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

.

 

 ...  view the full minutes text for item 2.

3.

Public Minutes of the previous meeting pdf icon PDF 145 KB

To agree the public minutes of the meeting held on 09.09.20

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED That the public minutes of the meeting held on 9th September 2020 be agreed as a correct record.

 

 ...  view the full minutes text for item 3.

4.

Procurement Sub Committee Work Plan 2020 pdf icon PDF 93 KB

Report of the Chamberlain

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub Committee considered a report of the Chamberlain updating the

workplan for future meetings.

 

RESOLVED That the report be noted.

 ...  view the full minutes text for item 4.

5.

City Procurement Efficiency and Savings Target 2020/21 pdf icon PDF 80 KB

Report of the Chamberlain

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee considered a report of the Chamberlain advising members of the Efficiency and Savings target set for City Procurement for 2020/21.

 

RESOLVED That the Procurement Efficiency and Savings target of £6,080,432 for the 2020/21 financial year be noted.

 

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 6.

7.

Any other business that the Chairman considers urgent

Minutes:

There was no urgent business.

 

 ...  view the full minutes text for item 7.

8.

Exclusion of the public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the

public be excluded from the meeting for items 12 16 on the grounds that they

involve the likely disclosure of exempt information as defined in Part I of Schedule

12A of the Local Government Act.

 

 ...  view the full minutes text for item 8.

9.

Non-Public Minutes of the previous meeting

To agree the non-public minutes of the meeting held on 09.09.20

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED That the non-public minutes of the meeting held on 9th September 2020 be agreed as a correct record.

 

 ...  view the full minutes text for item 9.

10.

National Fraud and Reporting Service Stage 1 strategy

Report of the Chamberlain

 

 ...  view the full agenda text for item 10.

Minutes:

The Sub Committee considered a joint report of the Chamberlain and the Commissioner of the City of London Police seeking approval of a procurement strategy to select preferred supplier(s) and award contract(s) for the provision of the next generation Fraud and Cyber Crime Reporting and Analysis Service.

 

 ...  view the full minutes text for item 10.

11.

Art Transportation Framework Procurement Stage 2 Award

Report of the Chamberlain

 ...  view the full agenda text for item 11.

Minutes:

The Sub Committee considered a report of the Chamberlain seeking approval to award of the proposed Art Transportation Framework Agreement.

 

 ...  view the full minutes text for item 11.

12.

Minor Works MTC Lot 1 Building Fabric Maintenance & Minor Works MTC Lot 2 Mechanical and Electrical Works

Report of the City Surveyor

 ...  view the full agenda text for item 12.

Minutes:

The Sub Committee considered a report of the City Surveyor setting out proposals to extend both contracts utilising the optional 2-year extension.

 

 ...  view the full minutes text for item 12.

13.

Departmental response to latest Chief Officers Purchase Card Report

Report of the Chamberlain

 ...  view the full agenda text for item 13.

Minutes:

The Sub Committee considered a report of the Chamberlain addressing continuing concerns of Members on the use of purchase cards. 

 ...  view the full minutes text for item 13.

14.

Stages 1 (Strategy) & 2 (contract award) combined report for Provision of Electricity and Gas Supplies

Report of the Chamberlain

 ...  view the full agenda text for item 14.

Minutes:

The Sub Committee considered a joint report of the Chamberlain and the City Surveyor seeking approval of the procurement strategy for selection of a preferred supplier and award of contract for the provision of electricity and gas supplies.

 

 ...  view the full minutes text for item 14.

15.

Non-public questions on matters relating to the work of the Sub-Committee

Minutes:

There were no non-public questions.

 

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

·         Dispute Resolution Strategy – The Chamberlain to be heard

 ...  view the full agenda text for item 16.

Minutes:

The Sub Committee considered one item of business.

 

 ...  view the full minutes text for item 16.