Agenda and draft minutes

Apologies for absence were received from Alderman Prem Goyal..

There were no declarations.

To consider the public minutes and non-public summary of the meeting held on 10 November 2021.

RESOLVED,that the minutes of the meeting held on 10 November 2021 be approved as an accurate record.

Report of the Town Clerk.

Governors considered a report of the Town Clerk outlining public Outstanding Actions and the following point was made:

• A proposal to merge the City of London School for Girls’ Scholarship and Prizes Fund and the City of London School for Girls’ Bursary Fund would be presented for consideration later in the meeting (Action 4/20/FE).

RESOLVED, that public Outstanding Actions be noted.

Report of the Town Clerk.

Governors considered a report of the Town Clerk outlining the Schedule of Standing Items.

RESOLVED, that the Schedule of Standing Items be noted.

Report of the Town Clerk.

Governors considered a report of the Town Clerk presenting the annual review of the Terms of Reference.

RESOLVED, that:

·         The Terms of Reference of the Committee be approved for submission to the Board of Governors of the City of London School for Girls for final approval; and,

·         No change was required to the Committee’s frequency of meetings.

Joint report of the Chamberlain and the Bursar of the City of London School for Girls.

Governors considered a joint report of the Chamberlain and the Bursar presenting the Risk Register 2021/22 for the City of London School for Girls’ Bursary Fund incorporating the City of London School for Girls’ Scholarships and Prizes Fund and the following points were made:

·         The Risk Register for the City of London School for Girls’ Bursary Fund incorporating the City of London School for Girls’ Scholarships and Prizes Fund currently contained eight risks.  Of these risks, six were rated ‘Green’ and two were rated ‘Amber’ and comprised ‘Risk of decline in the capital value of investments held in and the annual investment income derived from the City of London Charities Pool’ and ‘Funding from the City may reduce’.  There were no ‘Red’ rated risks and all risk scores remained unchanged from February 2021. 

·         In considering the update, the Chairman underlined the need to ensure that the risk register captured any issues arising from the growing focus on transformational bursaries.  In response to a further question from the Chairman, the Group Accountant confirmed that the City of London School for Girls’ Bursary Fund incorporating the City of London School for Girls’ Scholarships and Prizes Fund was held in the City of London Corporations Charities Pool which was managed by the Investment Committee.

RESOLVED, that the risks facing the charity were satisfactorily set out in the Risk Register 2021/22 and that appropriate measures were in place to mitigate those risks.

Report of the Headmistress of the City of London School for Girls.

Governors considered a report of the Headmistress providing an update on health, safety and compliance matters at the City of London School for Girls and the following point was made:

• There were currently no major general health and safety concerns at the School, although there were ongoing issues with the BMS system that were being investigated and would continue to be monitored by the Health and Safety Committee.  During the recent material change review by the Independent Schools’ Inspectorate, the School had sampled a selection of departmental risk assessments and found there was good evidence of increased content as well as a culture of continual improvement in the School’s approach to health and safety.

RESOLVED, that the current position be noted.

There were no questions.

There was no other urgent business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED, that under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

To consider the non-public minutes of the meeting held on 10 November 2021 and the non-public note of the Informal Joint Meeting of the Finance and Estates Committees of the City of London School and the City of London School for Girls held on 23 November 2021.

RESOLVED, that the non-public minutes of the meeting held on 10 November 2021 and the non-public note of the Informal Joint Meeting of the Finance and Estates Committees of the City of London School and the City of London School for Girls held on 23 November 2021 be approved as an accurate record.

Report of the Town Clerk.

Governors considered a report of the Town Clerk outlining non-public Outstanding Actions.

Joint report of the Chamberlain and the Bursar of the City of London School for Girls.

Governors considered a joint report of the Chamberlain and the Bursar presenting the proposed 2022/23 Revenue Budget and tuition fees.

Joint report of the Chamberlain, the City Surveyor and the Bursar of the City of London School for Girls.

Governors considered a joint report of the Chamberlain, the City Surveyor and the Bursar presenting the proposed Repairs, Maintenance and Improvement Fund 2022/23 and 20-Year Plan.

Report of the Headmistress of the City of London School for Girls.

Governors considered a report of the Headmistress regarding the management of arrears of fees at the City of London School for Girls.

Joint Report of the Chamberlain and the Bursar of the City Junior School.

Governors considered a joint report of the Chamberlain and the Bursar of the City Junior School presenting the proposed 2022/23 Revenue Budget for City Junior School and the proposed tuition fee from opening in September 2022.

Report of the Town Clerk.

Governors considered a report of the Town Clerk presenting Charities Review recommendations for the City of London School for Girls’ Scholarship and Prizes Fund and the City of London School for Girls’ Bursary Fund.

Report of the Headmistress of the City of London School for Girls.

Governors considered a report of the Headmistress providing an update on the Risk Register of the City of London School for Girls.

Report of the Headmistress of the City of London School for Girls.

Governors considered a report of the Bursar providing an update on the City of London School for Girls’ Estates Strategy and City Junior School.

There were no questions.

There was no other urgent business.