Agenda and draft minutes

Civic Affairs Sub-Committee. - Tuesday, 17th May, 2022 3.30 pm

Venue: Committee Room, 2nd Floor, West Wing,Guildhall

Contact: Chris Rumbles  Email: christopher.rumbles@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 ...  view the full agenda text for item 1.

Minutes:

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

 ...  view the full agenda text for item 2.

Minutes:

 ...  view the full minutes text for item 2.

3.

Membership and Terms Of Reference of Civic Affairs Sub-Committee pdf icon PDF 130 KB

To receive the Civic Affairs Sub-Committee Terms of Reference and Membership, as agreed by Policy and Resources Committee at its meeting on Thursday 5th May 2022.

 ...  view the full agenda text for item 3.

Minutes:

 ...  view the full minutes text for item 3.

4.

Parental Arrangements for Members

Town Clerk to be heard.

 ...  view the full agenda text for item 4.

Minutes:

 ...  view the full minutes text for item 4.

5.

Members' Workspace Requirements and Guildhall Masterplan

Chair to be heard.

 ...  view the full agenda text for item 5.

Minutes:

 ...  view the full minutes text for item 5.

6.

Members' Administrative Support

Chair to be heard.

 ...  view the full agenda text for item 6.

Minutes:

 ...  view the full minutes text for item 6.

7.

Members' Transportation Arrangements

Town Clerk to be heard.

 ...  view the full agenda text for item 7.

Minutes:

 ...  view the full minutes text for item 7.

8.

New Member Induction Programme and Initial Feedback

Town Clerk to be heard.

 ...  view the full agenda text for item 8.

Minutes:

 ...  view the full minutes text for item 8.

9.

Review of the new Members' Financial Assistance Scheme and Options for Phase 2 pdf icon PDF 154 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

 ...  view the full minutes text for item 9.

10.

Court of Common Council - Arrangements for Members

Chair to be heard.

 ...  view the full agenda text for item 10.

Minutes:

 ...  view the full minutes text for item 10.

11.

Members' Code of Conduct - Complaints Procedure and ancillary matters from the Panel of Independent Persons. pdf icon PDF 218 KB

Joint report of the the Town Clerk & Chief Executive and the Comptroller & City Solicitor.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

 ...  view the full minutes text for item 11.

12.

Standards

Monitoring Officer to be heard.

 ...  view the full agenda text for item 12.

Minutes:

 ...  view the full minutes text for item 12.

13.

Questions on Matters relating to the work of the Sub-Committee

 ...  view the full agenda text for item 13.

Minutes:

 ...  view the full minutes text for item 13.

14.

Any Other Business That the Chair Considers Urgent

 ...  view the full agenda text for item 14.

Minutes:

 ...  view the full minutes text for item 14.

15.

Exclusion of the Public

The following matters relate to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings.  The matters will, therefore, be considered in non-public session unless the committee determines to the contrary.

 

 ...  view the full agenda text for item 15.

Minutes:

 ...  view the full minutes text for item 15.

16.

To note the minutes of the Benefices Sub-Committeee meeting on 7th February 2022

 ...  view the full agenda text for item 16.

Minutes:

 ...  view the full minutes text for item 16.

17.

Benefices

Chair to be heard.

 

·         Benefices Sub-Committee Briefing Document attached.

 

 

 

 

 ...  view the full agenda text for item 17.

Minutes:

 ...  view the full minutes text for item 17.

18.

To note the minutes of the Hospitality Working Party meeting on 15th February 2022

 ...  view the full agenda text for item 18.

Minutes:

 ...  view the full minutes text for item 18.

19.

City Events Programme

Report of Remembrancer.

 ...  view the full agenda text for item 19.

Minutes:

 ...  view the full minutes text for item 19.

20.

Applications for Hospitality Approved by under urgency provisions and Delegated authority.

Report of the Town Clerk.

 ...  view the full agenda text for item 20.

Minutes:

 ...  view the full minutes text for item 20.

21.

Hospitality Decision Making Delegations

Report of the Remembrancer.

 ...  view the full agenda text for item 21.

Minutes:

 ...  view the full minutes text for item 21.

22.

Applications for Hospitality

 ...  view the full agenda text for item 22.

Minutes:

 ...  view the full minutes text for item 22.

22a

Deputy President Supreme Court Lecture

Report of the Remembrancer.

 ...  view the full agenda text for item 22a

Minutes:

 ...  view the full minutes text for item 22a

22b

High Sheriffs' Association of England and Wales Reception

Report of the Remembrancer.

 ...  view the full agenda text for item 22b

Minutes:

 ...  view the full minutes text for item 22b

22c

Commonwealth High Commissioner's Banquet

Report of the Remembrancer.

 ...  view the full agenda text for item 22c

Minutes:

 ...  view the full minutes text for item 22c

23.

Committee Hospitality Budget

Chair to be heard. 

 ...  view the full agenda text for item 23.

Minutes:

 ...  view the full minutes text for item 23.

24.

Forthcoming Events

Report of the Remembrancer.

 ...  view the full agenda text for item 24.

Minutes:

 ...  view the full minutes text for item 24.

25.

Forthcoming Public Affairs Events

Report of the Director of Innovation and Growth (To Follow).

 ...  view the full agenda text for item 25.

Minutes:

 ...  view the full minutes text for item 25.

26.

Applications for the Use of Guildhall

Report of the Remembrancer.

 ...  view the full agenda text for item 26.

Minutes:

 ...  view the full minutes text for item 26.

27.

Various Receptions - Final Accounts

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 27.

Minutes:

 ...  view the full minutes text for item 27.

28.

Summary of Committed Hospitality Funding for 2021-22, 2022-23 and 2023-34

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 28.

Minutes:

 ...  view the full minutes text for item 28.

29.

Questions on matters relating to the work of the Sub-Committee

 ...  view the full agenda text for item 29.

Minutes:

 ...  view the full minutes text for item 29.

30.

Any Other Business That the Chair Considers Urgent

 ...  view the full agenda text for item 30.

Minutes:

 ...  view the full minutes text for item 30.

31.

Application for Hospitality

 ...  view the full agenda text for item 31.

Minutes:

 ...  view the full minutes text for item 31.

31a

Queen's Platinum Jubilee

Report of the Remembrancer.

 ...  view the full agenda text for item 31a

Minutes:

 ...  view the full minutes text for item 31a