Agenda and minutes

Venue: Committee Room, West Wing, 2nd Floor West Wing

Contact: Chris Rumbles  Email: christopher.rumbles@cityofllondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Ann Holmes, Tijs Broeke, Nick Bensted-Smith, Wendy Mead, Michael Mainelli, Chris Hayward, James Bromiley-Davis, Emily Benn, Sophie Fernandes, Giles Shilson and Michael Snynder.

 

James Bromiley-Davis, Sophie Fernandes and Giles Shilson joined the meeting remotely.

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were no declarations

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 174 KB

To agree the public minutes of the Civic Affairs Sub-Committee meeting on 7 February 2023.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED that – the minutes of the meeting held on 7th February 2023 be approved as a correct record.

 

Matters arising

 ...  view the full minutes text for item 3.

4.

Terms of Reference and Frequency of Meetings pdf icon PDF 68 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

5.

Work Programme pdf icon PDF 114 KB

Report of the Deputy Town Clerk. 

 ...  view the full agenda text for item 5.

Minutes:

6.

Members' Bedroom Policy

Assistant Town Clerk to be heard.

 ...  view the full agenda text for item 6.

Minutes:

7.

Members' Financial Support Policy and Special Responsibility Allowance: Update on Implementation pdf icon PDF 114 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

8.

Member Transport Protocol pdf icon PDF 125 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

9.

Members' Code of Conduct pdf icon PDF 138 KB

Report of the Comptroller and City Solicitor and Town Clerk and Chief Executive.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

10.

Outside Bodies

Chair to be heard.

 ...  view the full agenda text for item 10.

Minutes:

11.

Decisions taken under delegated authority or urgency powers pdf icon PDF 102 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

12.

Questions on matters relating to the work of the Sub-Committee

Minutes:

13.

Any Other Business That the Chair considers urgent

Minutes:

14.

Exclusion of the Public

MOTION:  That the public be excluded for the following matters relating to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings.  The matters will, therefore, be considered in non-public session unless the committee determines to the contrary.

 

 ...  view the full agenda text for item 14.

Minutes:

15.

Minutes

Minutes:

15a

To agree the non public minutes of the Civic Affairs Sub-Committee meeting on 7 February 2023

Minutes:

15b

To receive a note of the Civic Affairs Sub-Committee Informal Strategy Session on Friday 9 December 2022

Minutes:

16.

Benefices

Minutes:

17.

Applications for the Use of the Great Hall

Report of the Remembrancer.

 ...  view the full agenda text for item 17.

Minutes:

18.

City Hospitality Cost Guidelines 2023/24

Report of the Remembrancer.

 ...  view the full agenda text for item 18.

Minutes:

The Sub Committee considered and approved a report of the Remembrancer.

 ...  view the full minutes text for item 18.

19.

Committee Hospitality Budget Allocation

Report of the Remembrancer.

 ...  view the full agenda text for item 19.

Minutes:

The Sub Committee considered  a report of the Remembrancer.

 ...  view the full minutes text for item 19.

20.

Applications for Hospitality

Minutes:

The Sub Committee considered and approved 3 applications.

 ...  view the full minutes text for item 20.

21.

Forthcoming Committee or Court Events Involving Hospitality

Report of the Remembrancer.

 ...  view the full agenda text for item 21.

Minutes:

The Sub Committee received a report of the Remembrancer.

 ...  view the full minutes text for item 21.

22.

Summary of Committed Hospitality Funding

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 22.

Minutes:

The Sub Committee received a report of the Remembrancer.

 ...  view the full minutes text for item 22.

23.

Various Receptions - Final Accounts

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 23.

Minutes:

The Sub Committee received a report of the Remembrancer.

 ...  view the full minutes text for item 23.

24.

Delegated Authority Report

Report of the Remembrancer.

 ...  view the full agenda text for item 24.

Minutes:

The Sub Committee received a report of the Remembrancer.

 ...  view the full minutes text for item 24.

25.

Decisions taken under delegated authority or urgency powers

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 25.

Minutes:

The Sub Committee received a report of the Town Clerk.

 ...  view the full minutes text for item 25.

26.

Questions on Matters Relating to the Work of the SUB-COMMITTEE

Minutes:

27.

Any Other Business the Chairman Considers Urgent and which the committee agree should be considered whilst the public are excluded

Minutes:

28.

Minutes

To agreed the confidential minutes of the Civic Affairs Sub-Committee meeting on 7 February 2023.

 ...  view the full agenda text for item 28.

Minutes: