Agenda and minutes

Apologies for absence were received from Deputy John Bennett, Lucy Frew, Emma Kane, Roly Keating, Trevor Phillips, Judith Pleasance and Michael Welbank.

There were none.

To receive the Order of the Court of Common Council dated 21 April 2016 appointing the Board and setting its Terms of Reference.

The Order of the Court of Common Council appointing the Board and setting its terms of reference was received.

To elect a Chairman in accordance with Standing Order No.29.

In accordance with Standing Order No.29, the Board proceeded to elect a Chairman for the year ensuing. The Town Clerk read a list of Members eligible to stand and Deputy John Tomlinson, being the only Member expressing his willingness to serve, was duly elected as Chairman.

The Chairman thanked Members for their support and took the opportunity to welcome Vivienne Littlechild to her first meeting as a full Board Member, having previously served in an ex-officio capacity.

To elect a Deputy Chairman in accordance with Standing Order No.30.

In accordance with Standing Order No. 30, the Board proceeded to elect a Deputy Chairman for the ensuing year. The Town Clerk read out a list of Members eligible to stand and Deputy Dr Giles Shilson, being the only Member expressing his willingness to serve, was duly elected as Deputy Chairman.

The Deputy Chairman thanked Members for their continued support.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 16 March 2016.

The public minutes and summary of the Board meeting held on 16 March 2016 were approved.

Report of the Town Clerk.

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions. The forthcoming workplan for Board meetings in 2016 was also noted.

Report of the Town Clerk.

The Board considered a report of the Town Clerk concerning the appointment of its various sub-committees for the coming year.

Following the receipt of various expressions of interest, it was agreed that the composition of the Nominations Committee should be altered to allow for an additional Member (i.e. up to five) to serve. It was also agreed that absent Members should be further canvassed in respect of the vacancies which remained on the Finance and Risk Committees, with appointments to be made at the next meeting. Consequently, there being no ballots, it was:

RESOLVED: That:-

·      The Reference Sub-Committee be suspended until further notice;

·      The Terms of Reference for the Finance Committee, Risk Committee and Nominations Committee of the Barbican Centre Board be agreed (subject to the number of Members on the Nominations Committee being increased by one); and

·      the following Memberships be agreed: -

Finance Committee of the Barbican Centre Board

Deputy John Tomlinson (Chairman of the Board)

Deputy Dr Giles Shilson (Deputy Chairman of the Board)

Lucy Frew (City of London Finance Committee representative)

Emma Kane (Chairman of the Barbican Centre Trust)

Vivienne Littlechild

Keith Salway

Tom Sleigh

Vacancy

Nominations Committee of the Barbican Centre Board

Chairman of the Board (Deputy John Tomlinson)

Deputy Chairman of the Board (Deputy Dr Giles Shilson)

Tom Hoffman

Deputy Catherine McGuinness

Guy Nicholson

Trevor Phillips

Keith Salway

Risk Committee of the Barbican Centre Board

Deputy Dr Giles Shilson (Deputy Chairman of the Board)

Deputy John Tomlinson (Chairman of the Board)

Lucy Frew (City of London Finance Committee representative)

Sir Brian McMaster

Keith Salway

Vacancy

Vacancy

Report of the Managing Director.

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas.

The Managing Director provided a brief update in respect of the Centre for Music (CfM), advising that a project director had now been appointed. The successful candidate, Simon Johnson, was highly experienced and had recently delivered major projects including the new Francis Crick Institute building. Familiar with HM Treasury’s reporting requirements, he would be working closely with the Barbican’s Chief Operating & Financial Officer and the London Symphony Orchestra’s (LSO) Director of Finance & Resources to deliver the next phase of the CfM project in the coming period.

The Director of Arts took the opportunity to advise Members that the dates of the Walthamstow Garden Party referred to in her update would be 16 and 17 July. She also informed Members of the plans to install sculptures and other items in the foyer over the coming months to develop it in to a more creative and engaging space.

The Director of Creative Learning informed Members that a co-ordinating committee had now been established across the Barbican, Guildhall School and LSO to bring together the totality of creative learning work. This would allow for the various bodies to present the volume of activity being undertaken in a coherent and consolidated way. He also informed Members that a new Head of Creative Learning had been appointed, who would help to drive continued progress in the area.

Additional updates were also provided by the Director of Operations & Buildings in respect of the plans to refurbish the “superloos” and install a new retail outlet, both of which had been referred to the National Planning Casework Unit following objections from the 20^th Century Society. Permission had now been granted to proceed as planned in

Report of the Director of Creative Learning.

The Board received a report of the Director of Creative Learning outlining the progress made towards establishing Drum Works as a fully independent Community Interest Company (CIC), following the approvals granted by the Board and the Policy & Resources Committee in May 2015.

It was noted that the intention was for Drum Works to begin trading as a CIC by September and that the cost model was such that worse than anticipated fundraising results would not prevent the company from being established.

RECEIVED.

There were no questions.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 16 March 2016.

The non-public minutes of the Board meeting held on 16 March 2016 were approved as a correct record.

Report of the Chief Operating & Financial Officer.

The Board received a report and accompanying presentation from the Chief Operating & Financial Officer providing an overview of the Commercial team’s activities and progress made in meeting the Commercial Strategy over the past year, along with forecasts and plans for future years.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer which set out the latest fundraising results against budget.

Report of the Managing Director.

The Board received a report of the Managing Director providing an update in respect of progress made in meeting the Barbican’s Service Based Review targets and Strategic Plan objectives.

Report of the Chamberlain.

The Board received a report of the Chamberlain presenting the draft year end (Period 12) accounts for 2015/16.

Report of the Managing Director.

The Board received a report of the Managing Director providing an update on the security recommendations that had arisen from the City of London Police’s Counter Terrorisms teams’ security assessments of the Centre and setting out how management at the Barbican had considered and were responding to these recommendations.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

Report of the Director of Operations & Buildings.

The Board received a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects. The report also provided a breakdown of those projects intended to be delivered over the summer period.

Report of the Director of Operations & Buildings.

The Board received a report of the Director of Operations & Buildings providing updates on those projects across the Barbican Campus.

There were no questions.

There were no urgent items.