Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Leanne Murphy
tel. no.: 020 7332 3008
Email: leanne.murphy@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from Deputy Tom Sleigh and Wendy Mead. |
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Members' Declarations under the Code of Conduct in respect of items on the agenda Minutes: There were no declarations. |
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Minutes Minutes: |
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To approve the public minutes and summary of the Barbican Centre Board meeting held on 24 July 2019. Minutes: The public minutes and summary of the Board meeting held on 24 July 2019 were approved as a correct record.
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To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 8 July 2019. Minutes: The public minutes of the Finance Committee meeting held on 8 July 2019 were received.
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To receive the public minutes and summary of the Risk Committee of the Barbican Centre Board held on 24 July 2019. Minutes: The draft public minutes of the Risk Committee meeting held on 24 July 2019 were received.
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Outstanding Actions and Work plan PDF 45 KB Report of the Town Clerk. Additional documents: Minutes: The Board noted the various outstanding actions and the updates provided thereon. The workplan for Board meetings in 2019 was also noted.
With regards to action 1, Members were advised that dialogue between the Barbican and City Procurement had taken place to ensure productive working for both with regular training for Officers now available. The Chief Operating & Financial Officer met with the Commercial Director and it was agreed that they would revisit would should come through the procurement process.
Concerning action 2, Members were presented with a booklet to be used as a promotional tool for the Barbican sharing key messaging to stakeholders. Members suggested referencing that the Barbican was a charitable trust and highlighting work the Centre does outside of London. A Member suggested that the Barbican share a monthly update to all stakeholders similar to Dance Umbrella.
Members were advised that a second joint Away Day between the Barbican and Guildhall School would take place on Monday 2 March 2020.
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Questions on Matters Relating to the Work of the Board Minutes: There were no questions. |
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Any other Business that the Chairman considers Urgent Minutes: There were no urgent items. |
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Exclusion of the Public MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act
Minutes: RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.
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Non-Public Minutes Minutes: |
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Board Minutes To agree the draft non-public Minutes of the Barbican Centre Board meeting held on 24 July 2019. Minutes: The non-public minutes of the Board meeting held on 24 July 2019 were approved as a correct record.
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Finance Committee To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 8 July 2019. Minutes: The non-public minutes of the Finance Committee meeting held on 8 July 2019 were received.
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Risk Committee To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 24 July 2019. Minutes: The draft non-public minutes of the Risk Committee meeting held on 24 July 2019 were received.
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No-Deal Brexit Planning Report of the Managing Director. Minutes: The Board received a report of the Managing Director concerning the Barbican Centre’s preparations for no-deal Brexit.
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Technology Programme Update Report of the Director of Learning & Engagement. Minutes: The Board received a report of the Director of Learning & Engagement providing Members with an update on the Barbican’s approach to technological development and digital ways of working, outlining progress of key projects and major digital products. |
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PERFORMANCE REVIEW 2018-19 Report of the Managing Director. Minutes: The Board received a report of the Manging Director providing updates from the Barbican Directors on their respective areas concerning the performance review assessing the 2018/2019 year. |
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Risk Update Report of the Director of Operations & Buildings. Minutes: The Board received a report of the Director of Operations and Buildings advising Members of the risk management system in place at the Barbican and updating on the significant risks that have been identified and outlining measures for mitigation of these risks.
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*BUSINESS EVENTS UPDATE Report of the Chief Operating & Financial Officer. Minutes: The Board received a report of the Chief Operating & Financial Officer providing an update on Barbican Business Events.
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*BUSINESS REVIEW - JULY ACCOUNTS (PERIOD 4) Report of the Chief Operating & Financial Officer. Minutes: The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the July 2019 (Period 4) accounts.
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*BARBICAN CENTRE CWP AND ADDITIONAL CAPITAL FUNDS FOR CITY FUND PROPERTIES UPDATE Report of the Director of Operations & Buildings. Minutes: The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s maintenance and refurbishment projects that fall under the Cyclical Works Programme (CWP) and additional projects funded from other sources.
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Non-Public questions relating to the work of the Board Minutes: There were no questions. |
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ANY OTHER BUSINESS THE CHAIRMAN CONSIDERS URGENT WHILST THE PUBLIC IS EXCLUDED Minutes: There were three urgent items. |