Agenda

Civic Affairs Sub-Committee - Friday, 23rd January, 2026 11.00 am

Venue: Committee Room, West Wing, 2nd Floor Guildhall

Contact: Gemma Stokley  Email: gemma.stokley@cityoflondon.gov.uk

Items
No. Item

NB: Certain items presented for information have been marked * and will be taken without discussion, unless the Committee Clerk has been informed that a Member has questions or comments prior to the start of the meeting.  These for information items have been collated into a supplementary agenda pack and circulated separately.

 

Part 1 - Public Agenda

1.

Apologies

 ...  view the full agenda text for item 1.

2.

Members Declarations under the code of conduct in respect of items on the agenda

 ...  view the full agenda text for item 2.

3.

Minutes pdf icon PDF 109 KB

To agreed the minutes of the Civic Affairs Sub-Committee meeting held on 28 October 2025.

 ...  view the full agenda text for item 3.

4.

Questions on matters relating to the work of the sub-committee

 ...  view the full agenda text for item 4.

5.

Any other business that the Chair considers urgent

 

 ...  view the full agenda text for item 5.

6.

Exclusion of the public

MOTION – That the public be excluded for the following matters that relate to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings.  The matters will, therefore, be considered in non-public session unless the committee determines to the contrary.

 

 ...  view the full agenda text for item 6.

Part 2 - Non-Public Agenda

7.

Minutes

To agreed the non-public minutes of the Civic Affairs Sub-Committee meeting on 28 October 2025.

 ...  view the full agenda text for item 7.

8.

Usage of Committee Rooms and Event Spaces

Joint report of the Remembrancer and the Deputy Town Clerk.

 ...  view the full agenda text for item 8.

9.

Member Workspace Requirements

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

10.

Past Members: Behaviours and Privileges - Resolution of the Member Development and Standards Sub-Committee

To consider a resolution of the Member Development and Standards Sub-Committee concerning past Members: Behaviours and Privileges.

 ...  view the full agenda text for item 10.

11.

Applications for the use of Great Hall

Report of the Remembrancer.

 ...  view the full agenda text for item 11.

12.

Applications for Hospitality

 ...  view the full agenda text for item 12.

12a

Application A

Report of the Remembrancer.

 ...  view the full agenda text for item 12a

12b

Application B

Report of the Remembrancer.

 ...  view the full agenda text for item 12b

13.

* Forthcoming Committee or Court Events Involving Hospitality and Other Non-Hospitality Events

Report of the Remembrancer.

 ...  view the full agenda text for item 13.

14.

* Summary of Committed Hospitality Funding

Joint Report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 14.

15.

* Various Receptions - Final Accounts

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 15.

16.

* Delegated Authority Report

Report of the Remembrancer.

 ...  view the full agenda text for item 16.

17.

Questions on matters relating to the work of the Sub-Committee

 ...  view the full agenda text for item 17.

18.

Any other business the Chair considers urgent and which the Committee consider should be considered whilst the public are excluded

 ...  view the full agenda text for item 18.

Part 3 - Confidential Agenda

19.

MINUTES

To consider the confidential minutes of the Civic Affairs Sub-Committee meeting on 28 October 2025.

 

 ...  view the full agenda text for item 19.

20.

*Guildhall Events Catering Framework

Joint report of the Chamberlain, the Comptroller and the Remembrancer.

 ...  view the full agenda text for item 20.