Agenda and minutes

Civic Affairs Sub-Committee - Wednesday, 25th October, 2023 1.45 pm

Venue: Committee Room, West Wing, 2nd Floor Guildhall

Contact: Chris Rumbles Email: christopher.rumbles@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	Members Declarations under the code of conduct in respect of items on the agenda ... view the full agenda text for item 2. Minutes: ... view the full minutes text for item 2.
3.	Minutes PDF 173 KB To agree the minutes of the Civic Affairs Sub-Committee meeting held on 13 July 2023. ... view the full agenda text for item 3. Minutes: ... view the full minutes text for item 3.
4.	Review of Outside Bodies PDF 126 KB Report of the Town Clerk. ... view the full agenda text for item 4. Additional documents: Appendix 1 Schedule of Outside Bodies , item 4. PDF 434 KB Minutes: ... view the full minutes text for item 4.
5.	New Outside Body - Thames Estuary Growth Board PDF 132 KB Report of the Deputy Town Clerk. ... view the full agenda text for item 5. Additional documents: 2. Articles of Association (2) , item 5. PDF 265 KB 6. Code of Conduct (1) , item 5. PDF 177 KB Minutes: ... view the full minutes text for item 5.
6.	Members' Bedrooms Policy PDF 189 KB Report of the Town Clerk. ... view the full agenda text for item 6. Additional documents: Appendix 1 BEDROOMS Rules Prices+Eligibility - updated October 2023 , item 6. PDF 288 KB Appendix 2 Bedroom Utilisation Analysis , item 6. PDF 91 KB Minutes: ... view the full minutes text for item 6.
7.	* DECISIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY POWERS IN ACCORDANCE WITH STANDING ORDERS 41(A) AND 41(B) PDF 115 KB Report of the Town Clerk. ... view the full agenda text for item 7. Minutes: ... view the full minutes text for item 7.
8.	Questions on matters relating to the work of the sub-committee ... view the full agenda text for item 8. Minutes: ... view the full minutes text for item 8.
9.	Any other business that the Chair considers urgent ... view the full agenda text for item 9. Minutes: ... view the full minutes text for item 9.
10.	Exclusion of the public MOTION – That the public be excluded for the following matters that relate to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings. The matters will, therefore, be considered in non-public session unless the committee determines to the contrary. ... view the full agenda text for item 10. Minutes: ... view the full minutes text for item 10.
11.	Minutes To agree the non-public minutes of the Civic Affairs Sub-Committee held on 13 July 2023. ... view the full agenda text for item 11. Minutes: ... view the full minutes text for item 11.
12.	* Delegated Authority Report Report of the Remembrancer. ... view the full agenda text for item 12. Minutes: ... view the full minutes text for item 12.
13.	* DECISIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY POWERS IN ACCORDANCE WITH STANDING ORDERS 41(A) AND 41(B) Report of the Town Clerk. ... view the full agenda text for item 13. Minutes: ... view the full minutes text for item 13.
14.	Special Responsibility Allowance: Update on Implementation Report of the Deputy Town Clerk. ... view the full agenda text for item 14. Minutes: ... view the full minutes text for item 14.
15.	Applications for the use of Great Hall Report of the Remembrancer. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Applications for Hospitality ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
16a	Application A Report of the Remembrancer. ... view the full agenda text for item 16a Minutes: ... view the full minutes text for item 16a
17.	City Events Programme 2024/25 Report of the City Remembrancer. ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	* Forthcoming Committee of Court Events Involving Hospitality and Other Non-Hospitality Events Report of the Remembrancer. ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	* Summary of Committed Hospitality Funding Joint Report of the Chamberlain and Remembrancer. ... view the full agenda text for item 19. Minutes: ... view the full minutes text for item 19.
20.	* Various Receptions - Final Accounts Joint report of the Chamberlain and Remembrancer. ... view the full agenda text for item 20. Minutes: ... view the full minutes text for item 20.
21.	Questions on matters relating to the work of the Sub-Committee ... view the full agenda text for item 21. Minutes: ... view the full minutes text for item 21.
22.	Any other business the Chair considers urgent and which the Committee consider should be considered whilst the public are excluded ... view the full agenda text for item 22. Minutes: ... view the full minutes text for item 22.