Agenda

Civic Affairs Sub-Committee - Wednesday, 21st May, 2025 1.45 pm

Venue: Committee Room, West Wing, 2nd Floor Guildhall

Contact: Chris Rumbles  Email: christopher.rumbles@cityoflondon.gov.uk

Items
No. Item

NB: Certain items presented for information have been marked * and will be taken without discussion, unless the Committee Clerk has been informed that a Member has questions or comments prior to the start of the meeting.  These for information items have been collated into a supplementary agenda pack and circulated separately.

 

1.

Apologies

 ...  view the full agenda text for item 1.

2.

Members Declarations under the code of conduct in respect of items on the agenda

 ...  view the full agenda text for item 2.

3.

Minutes pdf icon PDF 165 KB

To agree the public minutes of the Civic Affairs Sub-Committee meeting held on 29January 2025.

 ...  view the full agenda text for item 3.

4.

Questions on matters relating to the work of the sub-committee

 ...  view the full agenda text for item 4.

5.

Any other business that the Chair considers urgent

 

 ...  view the full agenda text for item 5.

6.

Exclusion of the public

MOTION – That the public be excluded for the following matters that relate to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings.  The matters will, therefore, be considered in non-public session unless the committee determines to the contrary.

 

 ...  view the full agenda text for item 6.

Part 2 Non Public Agenda

7.

Minutes

To agree the non-public minutes of the Civic Affairs Sub-Committee meeting on 29 January 2025.

 ...  view the full agenda text for item 7.

8.

Policy Implementation Update

Deputy Town Clerk to be heard.

 ...  view the full agenda text for item 8.

9.

Applications for the use of Great Hall

Report of the Remembrancer.

 ...  view the full agenda text for item 9.

10.

Committee Hospitality Budget Allocation 2025/26

Report of the Remembrancer.

 ...  view the full agenda text for item 10.

11.

City of London Cost Guidelines 2025/26

Report of the Remembrancer.

 ...  view the full agenda text for item 11.

12.

Applications for Hospitality

 ...  view the full agenda text for item 12.

12a

Application A

Report of the Remembrancer.

 ...  view the full agenda text for item 12a

12b

Application B

Report of the Remembrancer.

 ...  view the full agenda text for item 12b

13.

Illumination of Guildhall Policy

Report of the Remembrancer.

 ...  view the full agenda text for item 13.

14.

* Delegated Authority Report

Report of the Remembrancer.

 ...  view the full agenda text for item 14.

15.

* DECISIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY POWERS IN ACCORDANCE WITH STANDING ORDERS 41(A) AND 41(B)

Report of the Town Clerk.

 ...  view the full agenda text for item 15.

16.

* Evaluation of Committee hospitality and City-hosted events

Report of the Remembrancer.

 ...  view the full agenda text for item 16.

17.

* Events and Venue Accessibility

Report of the Remembrancer.

 ...  view the full agenda text for item 17.

18.

* Forthcoming Committee of Court Events Involving Hospitality and Other Non-Hospitality Events

Report of the Remembrancer.

 ...  view the full agenda text for item 18.

19.

* Summary of Committed Hospitality Funding

Joint Report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 19.

20.

* Various Receptions - Final Accounts

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 20.

21.

Questions on matters relating to the work of the Sub-Committee

 ...  view the full agenda text for item 21.

22.

Any other business the Chair considers urgent and which the Committee consider should be considered whilst the public are excluded

 ...  view the full agenda text for item 22.

Part 3 - Confidential Agenda

23.

Minutes

To agree the confidential minutes of the Civic Affairs Sub-Committee meeting on 29 January 2025.

 ...  view the full agenda text for item 23.