Agenda and draft minutes

Apologies for absence were received from Alderwoman Dame Susan Langley DBE and James Tumbridge.

There were no declarations.

To consider the minutes of the Civic Affairs Sub-Committee meeting held on 21 July 2025.

The Sub-Committee considered the minutes of their last meeting held on 21 July 2025.

RESOLVED: - That the minutes of the last meeting of the Civic Affairs Sub-Committee held on 21 July 2025 be approved as an accurate record of the meeting.

There were no questions.

There were no additional, urgent items of business for consideration.

MOTION – That the public be excluded for the following matters that relate to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings. The matters will, therefore, be considered in non-public session unless the committee determines to the contrary.

RESOLVED: That the public be excluded for the following items that relate to functions of the Court of Common Council which were not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings. 

To consider the non-public minutes of the Civic Affairs Sub-Committee meeting on 21 July 2025.

RESOLVED: That the non-public minutes of the Civic Affairs Sub-Committee meeting on 21 July 2025 be approved as an accurate record.

Report of the Remembrancer.

The Sub-Committee considered and approved a report of the Remembrancer relative to a Committee Hospitality Programme Review commencing in 2026/27.

Report of the Remembrancer.

The Sub-Committee considered and approved a report of the Remembrancer detailing applications for the use of Great Hall.

The Sub-Committee considered and approved two applications for hospitality.

Report of the Remembrancer.

Report of the Remembrancer.

Joint report of the Deputy Town Clerk and the Remembrancer.

The Chair reported that this item had been withdrawn.

Report of the Remembrancer.

The Sub-Committee received a report of the Remembrancer setting out applications for hospitality and applications for use of Guildhall which had been approved under delegated authority to the Remembrancer.

Report of the Remembrancer.

The Sub-Committee received a report of the Remembrancer providing a summary of feedback received from guests following committee hospitality and City hosted events held between July and September 2025.

Report of the Remembrancer.

The Sub-Committee received a report of the Remembrancer detailing forthcoming or Court events involving hospitality and other non-hospitality events.

Joint Report of the Chamberlain and Remembrancer.

The Sub-Committee received a joint report of the Chamberlain and Remembrancer providing an update on the level of actual and committed expenditure.

Joint Report of the Chamberlain and the Remembrancer.

The Sub-Committee received a report of the Remembrancer comparing the outturn for events overseen by the committee in 2025/26 against the budget.

Report of the Town Clerk.

The Sub-Committee received a report of the Town Clerk providing detail of action taken, in consultation with the Chairman and Deputy Chairman, since the last meeting.

There were no questions raised in non-public session.

A proposal concerning use of office space on the Mezzanine Floor, Guildhall was considered.

To consider the confidential minutes of the Civic Affairs Sub-Committee meeting on 21 July 2025.

The confidential minutes of the Civic Affairs Sub-Committee meeting on 21 July 2025 were approved as an accurate record.

Report of the Remembrancer.

The Sub-Committee considered a separately circulated, confidential report of the Remembrancer.

Counsel to the City & Under-Sheriff to be heard.

Counsel to the City and Under-Sheriff was heard relative to a confidential item of business.