Agenda and draft minutes

Civic Affairs Sub-Committee - Wednesday, 29th January, 2025 1.45 pm

Venue: Corporate Room 1, Ground Floor, North Wing, Guildhall

Contact: Chris Rumbles  Email: christopher.rumbles@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

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Minutes:

 ...  view the full minutes text for item 1.

2.

Members Declarations under the code of conduct in respect of items on the agenda

 ...  view the full agenda text for item 2.

Minutes:

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 156 KB

To agree the minutes of the Civic Affairs Sub-Committee meeting held on 24 October 2024.

 ...  view the full agenda text for item 3.

Minutes:

 ...  view the full minutes text for item 3.

4.

Terms of Reference pdf icon PDF 104 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

 ...  view the full minutes text for item 4.

5.

Members' Bedroom Policy pdf icon PDF 189 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the sub-committee

 ...  view the full agenda text for item 6.

Minutes:

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7.

Any other business that the Chair considers urgent

 

 ...  view the full agenda text for item 7.

Minutes:

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8.

Exclusion of the public

MOTION – That the public be excluded for the following matters that relate to functions of the Court of Common Council which are not subject to the provisions of Part VA and Schedule 12a of the Local Government Act 1972, relating to public access to meetings.  The matters will, therefore, be considered in non-public session unless the committee determines to the contrary.

 

 ...  view the full agenda text for item 8.

Minutes:

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9.

Minutes

To agree the minutes of the Civic Affairs Sub-Committee meeting held on 24 October 2024

 

 ...  view the full agenda text for item 9.

Minutes:

 ...  view the full minutes text for item 9.

10.

Benefices

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Minutes:

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11.

Applications for use of Great Hall

Report of the Remembrancer.

 ...  view the full agenda text for item 11.

Minutes:

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12.

Events benefiting from City Rate discounts

Report of the Remembrancer.

 ...  view the full agenda text for item 12.

Minutes:

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13.

City events programme for 2026/27, 2027/28 and 2028/29

Report of the Remembrancer.

 ...  view the full agenda text for item 13.

Minutes:

 ...  view the full minutes text for item 13.

14.

City Hospitality and Faith Events

Report of the Remembrancer.

 ...  view the full agenda text for item 14.

Minutes:

 ...  view the full minutes text for item 14.

15.

Applications for Hospitality

 ...  view the full agenda text for item 15.

Minutes:

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15a

Application A

Report of the Remembrancer.

 ...  view the full agenda text for item 15a

Minutes:

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15b

Application B

Report of the Remembrancer.

 ...  view the full agenda text for item 15b

Minutes:

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16.

Member Attendance Policy

Report of the Town Clerk (TO FOLLOW).

 ...  view the full agenda text for item 16.

Minutes:

 ...  view the full minutes text for item 16.

17.

Members' Car Park

Report of the Town Clerk (REPORT TO FOLLOW).

 ...  view the full agenda text for item 17.

Minutes:

 ...  view the full minutes text for item 17.

18.

* Events and Venue Accessibility

Report of the Remembrancer.

 ...  view the full agenda text for item 18.

Minutes:

 ...  view the full minutes text for item 18.

19.

* Evaluation of City-hosted events

Report of the Remembrancer.

 ...  view the full agenda text for item 19.

Minutes:

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20.

* Various Receptions - Final Accounts

Joint report of the Chamberlain and Remembrancer.

 ...  view the full agenda text for item 20.

Minutes:

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21.

* Summary of Committed Hospitality Funding for 2023-24, 2024-25 and 2025-26

Joint report of the Chamberlain and Remembrancer. 

 ...  view the full agenda text for item 21.

Minutes:

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22.

* Forthcoming Commitments or Court Events Involving Hospitality and Other Non-Hospitality Events

Report of the Remembrancer.

 ...  view the full agenda text for item 22.

Minutes:

 ...  view the full minutes text for item 22.

23.

* Delegated Authority Report

Report of the Remembrancer.

 ...  view the full agenda text for item 23.

Minutes:

 ...  view the full minutes text for item 23.

24.

Questions on matters relating to the work of the Sub-Committee

 ...  view the full agenda text for item 24.

Minutes:

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25.

Any other business the Chair considers urgent and which the Committee consider should be considered whilst the public are excluded

 ...  view the full agenda text for item 25.

Minutes:

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26.

Minutes

To agree the confidential minutes of the Civic Affairs Sub-Committee meeting held on 24 October 2024.

 

 ...  view the full agenda text for item 26.

Minutes:

 ...  view the full minutes text for item 26.

27.

Confidential Matter

Town Clerk to be heard.

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Minutes:

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