Agenda and minutes

It was proposed by Deputy Bradshaw, Seconded by Randall Anderson and agreed that Barbara Newman take the Chair until the election of the Chairman at agenda item 4.

Apologies were received from Deputy John Tomlinson and Chris Boden.

The following Resident Members had declarable pecuniary interests in respect of agenda item 13, Charging Policy for Car Parking and Stores Annual Review and had received dispensations to speak but not vote:

Randall Anderson

Adrian Bastow

Mark Bostock

Deputy David Bradshaw

Barbara Newman

To receive the Order of the Court of Common Council dated 25 April 2019.

The Order of the Court dated 25 April 2019 was received.

Members elected a Chairman in accordance with Standing Order 29.

Being the only Member willing to serve, it was RESOLVED, that – Michael Hudson be elected as Chairman of the Barbican Residential Committee for the ensuing year.

Members elected a Deputy Chairman in accordance with Standing Order 30.

Being the only Member willing to serve, it was RESOLVED, that – Mark Wheatley be elected as Deputy Chairman of the Barbican Residential Committee for the ensuing year.

RESOLVED, That - Randall Anderson be appointed as the Chairman’s representative on the Culture Mile Working Party for the ensuing year.

Members are asked to appoint the Chairman and Deputy Chairman (as non-resident members) and two resident Members to the Working Party and to agree its terms of reference, as set out as below:

‘To proceed in the reference of the Grand Committee to review the charging policy for car parking and storage in the car parking areas of the Barbican and to report back thereon, with recommendations’.

As there were 3 expressions of interest for 2 resident vacancies on the Car Park Charges Working Party it was RESOLVED, that :

Deputy John Tomlinson

Deputy David Bradshaw; and

Randall Anderson

Be appointed to the Car Park Charges Working Party for the ensuing year.

To approve the public minutes and non-public summary of the meeting held on 18^th March 2019.

RESOLVED, that – the minutes of the meeting held on 18^th March 2019 be approved.

Matters arising

In respect of the estimates on the lifecycle and cost of the future re-roofing works, including any financial implications on the warranties, the Assistant Director, Barbican and Property Services advised that the estimates would be presented to the Barbican Residents Consultation Committee’s Asset Maintenance Working Party for scrutiny in September 2019, ahead of being presented to the RCC and BRC.  The RCC had met on Monday 10^th June 2019 and were content with this approach.

Member are asked to note the Committee’s outstanding actions list.

Members received the Committee’s outstanding actions list. 

To receive the draft minutes of the meeting held on 10^th June 2019.  TO FOLLOW

Members received the draft minutes of the meeting of the RCC held on 10^th June 2019.

In respect of the RCC’s request for a working party to look into anti-social behaviour, the Chairman of the Barbican Association Security Committee was in attendance and advised that this fell within his Committee’s remit.  Members agreed that, whilst there was already a large number of RCC Working Parties, the RCC were entitled to organise an additional one looking specifically at anti-social behaviour.  However, due to limited resources, this Working Party could not administered or attended by City of London Corporation officers.

Report of the Town Clerk.

Members are asked to note the Order of the Court at agenda item 3.

Members received a report of the Town Clerk in respect of a temporary reduction in the quorum of the BRC, from 4 to 3 Members, to ensure that the meeting of the BRC in September 2019 would be quorate.  The Chairman asked if Ward Deputies could assist in recruiting new non-resident Members and had noted the level of Member interest at the Barbican 50 commemoration the previous weekend. 

RESOLVED, that – the Policy and Resources Committee be recommended to approve:

1.     A temporary reduction in the quorum of the Barbican Residential Committee by one; i.e. from 4 to 3 non-resident Members, until such time as another non-resident member is appointed, or until the end of 2019.

2.     In the event of the BRC being unable to recruit more non-resident Members by the September 2019 meeting, and by which time the new dispensations regime would have been in place for 6 months, the Policy and Resources Committee be asked to revisit the Housing Governance Review, including the future membership of the BRC. 

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services in respect of the performance of estate wide Key Performance Indicators (KPIs) for the quarter January to March 2019.  The report also detailed comments from the House Officers and the Resident Working Party and an on-going action plan for each of the SLA’s

RESOLVED, that – the report be noted.

Report of the Director of Community and Children’s Services.

Members considered a report of the Director of Community and Children’s Services in respect of the Annual Review of a Charging Policy for Car Parking and Stores. 

There was some challenge to the accounting methodology and the level of increase in respect of supervision and management.   The Chamberlain offered to circulate a schedule clarifying the baggage stores costs for the last two years. 

Members noted there was currently no waiting list for new stores or for car parking spaces.  Members also noted that, last year, the BRC had agreed to let 10% of the stores to close by non-residents, six months after the first lettings to residents.  Given the potential number of residents in close proximity to the Barbican Estate, and the possibility that the waiting list could increase, Members asked if this could be relaxed, with a higher threshold for seeking planning permission.  Members asked to see the current level of occupancy of the car park, with totals, and if this could be included in the appendix in future reports.  Members also felt that the rent of the stores in the Barbican buildings should remain at £25 per square foot per annum, that is £326.

RESOLVED, that – the work and recommendations of the Member/Officer Party be endorsed, subject to the variations recorded below, and :

1.      The Barbican car park charge per parking space for the ensuing year be paused at £1,340 per annum, subject to review in 2020.

2.     Rents for Stores within Barbican buildings be paused (that is, stores not constructed in the car parks) at £25 per square foot per annum, subject to review in 2020 (a variation to the Working Party recommendation).

3.     Rents for the resident occupiers of new stores in the car parks be paused at £20.00 per square foot per annum,

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services in respect of the sales and letting approved by officers under delegated authority and in accordance with standing orders.  The report also provided information on surrenders of tenancies received and the number of flat sales to date.

Members noted that Frobisher Crescent was not included as its sales were not sales made by the City of London Corporation.  Officers agreed to include them in future, to make the report complete.

RESOLVED, that – the report be noted.

Report of the Director of Community and Children’s Services.

Members received the Director of Community and Children’s Services Update report.

RESOLVED, That – the report be noted.

Report of the Director of Community and Children’s Services.

Please note there is a non-public appendix to this report at agenda item 22.

Members received a report in respect of tenant and leaseholder arrears on the Barbican Estate and noted a non-public appendix at agenda item 22.

RESOLVED, that – the report be noted.

There were no questions.

Members noted that this would be Graham Packham’s last meeting, having served 7 years on the BRC.   The Chairman and Members thanked Mr Packham for his service to the Committee and noted that he had delayed his resignation to ensure that day’s meeting would be quorate.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

RESOLVED, that – Under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3, of Part 1 (Schedule 12A) of the Local Government Act.

Item No                  Para No(s)

23                          3

To approve the non-public minutes of the meeting held on 18 March 2019.

RESOLVED, that – the non-public minutes of the meeting held on 18^th March 2019 be approved.

To receive the minutes of the Car Park Charges Working Party held on 2^nd April 2019.

RESOLVED, that – the draft minutes of the Car Park Charges Working Party held on 2^nd April 2019 be received.

Report of the Director of Community and Children’s Services.

There is a public report in respect of Barbican Arrears at agenda item 16.

Members received a report of the Director of Community and Children’s Services.

Report of the Director of Community and Children’s Services.

Members considered and aproved a report of the Director of Community and Children’s Services

Report of the Director of Community and Children’s Services.

Members considered and approved a report of the Director of Community and Children’s Services.

Assistant Director, Barbican and Property Services to be heard.

The Assistant Director, Barbican and Property Services was heard.

Report of the Town Clerk.

Members received a report of the Town Clerk

There were no questions.

There were no items.