Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Barbara Newman, Angela Starling, Philip Woodhouse, Randall Anderson, Ann Holmes, Deputy Stanley Ginsburg and Vivienne Littlechild.   

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of Conduct in Respect of Items on the Agenda

Minutes:

3.

Minutes of the Previous Meeting pdf icon PDF 140 KB

To approve the public minutes and non-public summary of the meeting held on 9th December 2013

 ...  view the full agenda text for item 3.

Minutes:

The public minutes of the meeting held on 9th December 2013 were approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Concrete Investigations and Repairs pdf icon PDF 215 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received a report of the Director of Community and Children’s Services, in respect of the concrete repairs to the Barbican Estate.  The report provided a background to the required works and responded to a Resolution from the Ward of Cripplegate, Within and Without, to the Court of Common Council in 19 April 2012.

 

The Chairman invited each member to express their views.  During the discussion and debate the following items were raised/noted:

·      Members noted that 2 items of correspondence had arrived after the despatch of the agenda; they would be circulated to members as soon as possible.

·      Members welcomed a more comprehensive report and commended officers and the Chairman for their commitment to ensuring that members would be able to make a well-informed decision.

·      At the core of this issue was whether the concrete works would repair ‘a defect affecting the structure or a structural defect’.   A view was expressed in that the structure was probably adequate by 1960/70’s building standards.  Had it deteriorated since, it might not necessarily mean it was defective but just in need of running repairs. 

·      Whilst noting that only 11 out of a possible 300 leaseholders had withheld payment, members accepted that there was a high level of dissatisfaction amongst residents. It was also understood that, if the recommendation was agreed today, further challenge and discovery would follow.

·      There were mixed views expressed about the balance of the legal opinion.  Members noted that the Barbican Association’s lawyers had not met with the City Solicitor to date, as Counsel’s opinion had not been provided.  The City Solicitor confirmed that he had responded fully to all queries and been available for meetings.

·      Given there was no ‘sinking fund’, the charge would be particularly unfair on the newer lessees on the Estate.  However,

 ...  view the full minutes text for item 4.

5.

Background Underfloor Heating pdf icon PDF 400 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 5.

Minutes:

6.

Service Charge Reconciliation 2012/13 pdf icon PDF 193 KB

Joint report of the Chamberlain and the Director of Community and Children’s Services

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

7.

Progress of Sales and Lettings pdf icon PDF 101 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 7.

Minutes:

8.

Update report pdf icon PDF 284 KB

·       Agenda Plan 2014

·      You said; We did’

·       Property Services Update

·       City Surveyors’ Update

 

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

9.

Service Level Agreements Quarterly Review pdf icon PDF 84 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

10.

Corporate Governance - Scheme of Delegations and Standing Orders pdf icon PDF 143 KB

Report of the Town Clerk

 ...  view the full agenda text for item 10.

Minutes:

11.

Minutes of the Barbican Estate Residents' Consultation Committee (RCC) pdf icon PDF 151 KB

To receive the draft minutes of :

 

·       The Annual General Meeting held on 3 February 2014 - attached

·       The Meeting held on 3 March 2014 – to follow

 ...  view the full agenda text for item 11.

Minutes:

12.

Questions on Matters Relating to the Work of the Committee

Minutes:

13.

Any other Business that the Chairman considers Urgent

Minutes:

14.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED, that:

 

Under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item on the grounds that they involve the likely disclosure of exempt information as defined in Part 1, of the Schedule 12A of the Local Government Act.

 

Item No                                   Paragraph No

15 – 18                                    3

19                                            -

20                                            3, 5

 

 ...  view the full minutes text for item 14.

15.

Residential Rent Review

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 15.

Minutes:

16.

Arrears Report

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 16.

Minutes:

17.

Barbican Write offs

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 17.

Minutes:

18.

Decisions Taken under Urgency/Delegated Authority

Report of the Town Clerk

 ...  view the full agenda text for item 18.

Minutes:

19.

Non Public questions on matters relating to the work of the Committee

Minutes:

20.

Any other Business that the Chairman considers Urgent and which the Committee agree should be considered whilst the public are excluded

Minutes: