Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Julie Mayer
tel.no.: 020 7332 1410
Email: Julie.Mayer@cityoflondon.gov.uk
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Apologies Minutes: Apologies were received from Deputy Billy Dove, Chief Commoner; Vivienne Littlechild, Deputy Stanley Ginsburg, Chris Punter, Philip Woodhouse and Dhruv Patel. |
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Members' Declarations under the Code of Conduct in respect of Items on the Agenda Minutes: 2. Members' Declarations under the Code of Conduct in respect of Items on the Agenda Deputy Joyce Nash and Mr Randall Anderson both declared pecuniary interests in respect of agenda item 20, Residential Rent Review, as they are tenants of the City of London Corporation. However, Deputy Nash left the meeting before this item was discussed and Mr Anderson did not participate in the discussion.
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Minutes of the Previous Meeting PDF 168 KB To approve the minutes and non-public summary of the meeting held on 1st June 2015. Minutes: The minutes of the meeting held on 1st June 2015 were approved. |
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"You Said, We Did" : Actions August 2015 PDF 134 KB Report of the Director of Community and Children’s Services. Minutes: 4. You Said, We Did" : Actions August 2015 The Committee received the ‘You Said; We Did’ actions list from August 2015 and noted the following updates:
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Report of the Director of Community and Children’s Services Additional documents: Minutes:
The Committee received a report of the Director of Community and Children’s Services which updated them on issues raised by the Residents Consultation Committee (RCC) and Barbican Residential Committee (BRC) at their meetings in May and June 2015. The report also provided updates on other issues on the estate.
RESOLVED, that – the Update Report be noted.
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Service Level Agreements Quarterly Review - April - June 2015 PDF 87 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes: The Committee received a report of the Director of Community and Children’s Services which provided the Service Level Agreements.
RESOLVED, that – the Service Level Agreements Agreements quarterly review from April – June 2015 be noted. |
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Residents Survey Results - September 2015 PDF 608 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes:
</AI6> <AI7> 7. Residents Survey Results – undertaken in July 2015 The Committee received a report of the Director of Community and Children’s Services, which informed Members of the results of the Residents’ Satisfaction Survey. Members commended the excellent results in the survey, particularly for concierge staff, which had been passed on to services providers and estate office staff.
Members noted that one of the questions had been provided by the Chairman of the RCC; i.e. keeping consultation exercises relevant to resident’s requirements. Furthermore, BEO officers would be working with the RCC Chairman on the results and various comments. In response to a request, officers advised that comparative data from the bar charts, against previous years, was now available for Members.
RESOLVED, that – the results of the Residents Survey (2015) be noted.
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Lease Enforcement Issues - Short Term Holiday lets PDF 155 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: The Committee received a report of the Director of Community and Children’s Services in respect of lease enforcement issues and, particularly, short term holiday lets. Members noted that this report had been presented to the RCC on 7th September 2015. At this meeting, Members had expressed their unanimous commitment and support to the Barbican Estate Office and encouraged all residents to be vigilant in providing evidence. Residents also unanimously supported the approach, as set out in the report, in respect of the action plan and lease enforcement process that officers would be taking forward. Residents had also felt that the proposal and action plan were achievable and fair.
During the discussion on this item, the following matters were raised/noted:
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Insurance Arrangements for the Barbican Estate PDF 114 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: The Committee received a report of the Director of Community and Children’s Services in respect of insurance arrangements on the Barbican Estate. In response to questions, Members noted that vulnerable residents could ask for applications to be made on their behalf and estate staff would always offer assistance, more generally. Officers also advised that ‘Frequently Asked Questions’ was a working document that would be updated as necessary. In respect of advising residents about taking up contents insurance, which was standard practice in other authorities, officers agreed to check that provision of such advice would not contravene FCA Regulations.
RESOLVED, that – the insurance arrangements in place for the Barbican Estate be noted.
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2014/15 Revenue Outturn (Excluding the Residential Service Charge Account) PDF 191 KB Director of Community and Children’s Services. Minutes: The Committee received a joint report of the Chamberlain and the Director of Community and Children’s Services, which compared the revenue outturn for the services overseen by the Committee in 2014/15, with the final budget for the year. Members commended the clear format of the report, particularly the inclusion of a reconciliation of Latest Approved Budget to Original Budget, which had been suggested by BRC Members, and noted that this had subsequently been adopted as good practice by other service committees.
In response to a question about car park occupancy and income, Members noted that this was part of the City of London Corporation’s ‘Service Based Review’ Budget Reduction Plan for 2017/18, currently being worked on by Chief Officers. It was also understood that car usage in the City was generally discouraged and therefore demand for parking spaces was falling. Members also noted that Heron House now had now taken up its full allocation of car parking spaces and Roman House had started taking up their allocation.
Concern was expressed at the discrepancy between rates charged for parking spaces on the Barbican (to Barbican residents) and those charged to other City residents. Officers offered to provide an update on the 2017/18 Service Based Review Budget Reduction Plan as part of the Car Park charging report, which would be presented to the next meeting of the Committee in December 2015.
RESOLVED – that, the revenue outturn report for 2014/15 and the budgets carried forward to 2015/16 be noted.
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Report of the Director of Community and Children’s Services. Additional documents:
Minutes: The Committee received a joint report of the Chamberlain and the Director of Community and Children’s Services in respect of the 2014/15 Revenue outturn for the Dwellings Service Charge Account, including reconciliation between the closed accounts and the final service charge. Once again, members commended the helpful layout of this report,
RESOLVED, That – the Revenue Outturn Report for 2014/15 and the Service Charge reconciliation be noted.
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Progress of Sales and Lettings PDF 86 KB Report of the Director of Community and Children’s Services. Minutes: The Committee received a report of the Director of Culture, Heritage and Libraries, setting out regular updates on the sales and lettings approved since the last meeting of the Committee.
RESOLVED, that – the Sales and Lettings report be noted.
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Minutes of the Barbican Residents' Consultation Committee (RCC) - TO FOLLOW To receive the draft minutes of the RCC meeting held on 7 September 2015. Please note: This agenda will be published before the above meeting has taken place, therefore the minutes will follow. Minutes: Members received the draft Minutes of the Meeting of the Residents’ Consultation Committee (RCC) heMembers received the draft Minutes of the Meeting of the Residents’ Consultation Committee (RCC) held on 7th September 2015. ld on 7th September 2015. |
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Questions on Matters Relating to the Work of the Committee Minutes: In response to a question about drainage works at Frobisher Crescent, Members noted that the contract was expected to be let this week and works could then commence. Officers had also met with the residents affected and, whilst some aspects of the project fell within the remit of the City Surveyor’s Department and not the terms of reference of the BRC, charging arrangements had been resolved.
In respect of reporting noise nuisance at night, Members were reminded that, in the first instant, residents should contact Environmental Health Services, who operate 24 hours. Officers advised that the next email bulletin to residents would contain a reminder of the relevant telephone numbers, including the Barbican Centre’s security team.
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Any other Business that the Chairman considers Urgent Minutes: |
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Exclusion of the Public MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.
Minutes: |
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Non-Public Minutes To approve the non-public minutes of the meeting held on 1st June 2015.
Minutes: The non-public minutes of the meeting held on 1st June 2015 were approved.
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Gateway 3 - 4 Options Appraisal: The Contractor Office - 02 Level Andrewes House Report of the Director of Community and Children’s Services. Minutes: Members received a report of the Director of Community and Children’s Services.
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Gateway 3 - 4 Options Appraisal: Barbican Turret John Wesley High Walk Report of the Director of Community and Children’s Services.
Minutes: Members received a report of the Director of Community and Children’s Services.
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Residential Rent Review Report of the Director of Community and Children’s Services. Minutes: Members received a report of the Director of Community and Children’s Services.
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Arrears Report Report of the Director of Community and Children’s Services.
Minutes: Members received a report of the Director of Community and Children’s Services.
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Non-public questions on matters relating to the work of the Committee Minutes: There were no questions.
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Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded The Chairman agreed to accept an urgent report of the Director of Community and Children’s Services in respect of a Deed of Variation. Minutes: The Chairman agreed to the admission of an item of urgent business in respect of a Deed of Variation, which was approved.
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