Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Julie Mayer
tel.no.: 020 7332 1410
Email: Julie.Mayer@cityoflondon.gov.uk
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Apologies Minutes: Apologies were received from Susan Pearson. |
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Members' Declarations under the Code of Conduct in respect of Items on the Agenda Minutes: The Standards Committee had granted a number of dispensations allowing Members with pecuniary interests to speak but not vote on this item. All members had been advised of their individual dispensations ahead of the meeting.
At the meeting the following Members declared pecuniary interests in respect of agenda item 9 – Barbican Charging Policy for Car Parking, for which they had received a dispensation to speak but not vote: Mr Bradshaw, Mrs Durcan and Mr Pimlott.
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Order of the Court of Common Council PDF 112 KB Order of the Court of Common Council dated 27 April 2017, appointing the Committee and setting its Terms of Reference. Minutes: Members noted the order of the Court dated 27 April 2017 which has appointed the Committee and confirmed its Terms of Reference.
The Town Clerk advised that, Mr Packham had been appointed as a non-resident Member at the Meeting of the Court of Common Council on 25th May and therefore the Committee was carrying 3 and not 4 vacancies. |
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To Elect a Chairman in accordance with Standing Order 29 Town Clerk to be heard. Minutes: Being the only Member willing to serve, Ann Holmes was appointed as Chairman of the Barbican Residential Committee for 2017/18.
On taking the Chair, the Chairman thanked retiring Members: Gareth Moore, John Lumley, Chris Punter, Vivienne Littlechild, Angela Starling, Stanley Ginsburg and Alex Bain-Stewart and welcomed Clare James, Mark Bostock, Mary Durcan, Barbara Newman, Susan Pearson and William Pimlott.
At the start of the meeting, Members stood in silence to remember John Barker, who had served on the Committee for nearly 30 years and the Court for nearly 40 years. Members also remembered those who had lost their lives in the Borough Terrorist attack on Saturday 3rd June. |
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To Elect a Deputy Chairman in accordance with Standing Order 30 Town Clerk to be heard. Minutes: Following a ballot between Mr Hudson and Mrs Pearson, in which 8 votes were cast for each, the Committee held another ballot and recount. As the result was still 8 votes each, the result was determined by drawing lots and Susan Pearson was appointed as Deputy Chairman of the Barbican Residential Committee for 2017/18. |
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Representative on the Cultural Hub Working Party Chairman to be heard. Minutes: The Chairman advised that it was in her gift to either attend this Working Party or send a representative. This position was currently held by Randall Anderson but the Chairman would seek to take back the position at the start of the next Municipal Year. |
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Minutes of the Previous Meeting PDF 207 KB To approve the public minutes and summary of the meeting held on 13 February 2017. Minutes: The public minutes and non-public summary of the Meeting held on 13 February 2017 were approved.
Matters arising
The striplights had been reported in the Barbican Residents Consultation Committee’s ‘You Said, We Did’, as follows: Officers from the BEO and the Department of the Built Environment have met and a project to replace all City Public lighting, subject to committee approval, will commence in the Autumn. The Edge Beam system on the Barbican Estate will include LED lighting. |
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'You Said: We Did' Outstanding Actions List PDF 199 KB Report of the Director of Community and Children’s Services. Minutes: Members received the ‘You Said; We Did’ Outstanding Actions list.
Members were disappointed that the concrete reports from the early 1990’s were unavailable as some Members recalled having sight of them at an earlier meeting. Officers advised that the later reports had superceded them but would endeavour to trace them and asked if Members still had their copies from a previous meeting. Members asked for officers to ensure that all investigative reports are archived adequately in future and asked to see the current archiving policy.
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Barbican Charging Policy for Car Parking PDF 105 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members considered a report of the Director of Community and Children’s Services in respect of the Barbican Charging Policy for Car Parking. The Chairman reminded Members of the previous report, presented to Members of the Barbican Residential Committee in December 2016, which had resulted in the report before them today and made the following statement:
In the light of the many objections raised by residents to these proposals, I want to make a few comments. I rarely speak to a script but, on this occasion, I shall, as I shall be asking for my comments to be minuted.
The role of this committee is to oversee the management of the estate and its ancillary properties on behalf of the City of London Corporation. It's important to be clear that the Barbican Estate has no social housing. Its flats are let and its leases sold at market rates. Those who have purchased leases for car parking have a right to a parking space. Otherwise, land currently used for car parking is a city asset and, subject to planning permission, can be used for such purposes as the city sees fit. It can't be used for commercial car parking, however, since current city planning policies prohibit the creation of any further such spaces. And, under planning law, of course, residents must, be consulted about any proposed change of use to what are currently car parking spaces. Residents do not, however, have any rights in deciding the charging basis for those spaces. Many have mentioned the need to review how the service charge element of payments for car parking are apportioned. They are right and work on this is underway. As many of you know, preparation for consultation regarding the planning application for storage units is also underway. At this stage a |
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Repairs and Maintenance to roofs/balconies following water penetration PDF 194 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members received a report of the Director of Community and Children’s Services in respect of progress made by the working party in respect of repairs and maintenance to roofs/balconies following water penetration.
RESOLVED, that – the report be noted.
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Electric Vehicle charging points pilot project PDF 182 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members considered a report of the Director of Community and Children’s Services in respect of the Electrical Vehicle Charging Points Pilot project. The officer thanked the working party and the Chairman, John Tomlinson, who had stepped in at short notice.
RESOLVED, that
1. The pilot project to install electric vehicle charging points in five of the Barbican Estate car parks be approved.
2. The Terms of Reference for the Electric Vehicle Charging Point Project be approved. |
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Service Level Agreements Quarterly Review (January - March 2017) PDF 88 KB Report of the Director of Community and Children’s Services Additional documents: Minutes: Members received a report of the Director of Community and Children’s Services in respect of the Service Level Agreement Quarterly Review for January to March 2017.
RESOLVED – that the report be noted. |
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Report of the Director of Community and Children’s Services Additional documents: Minutes: Members received the regular update report of the Director of Community and Children’s Services. In response to questions, the following points were noted.
RESOLVED, that – the report be noted.
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Progress of Sales and Lettings PDF 98 KB Report of the Director of Community and Children’s Services Minutes: Members received a report of the Director of Community and Children’s Services in respect of sales and lettings on the Barbican Estate.
RESOLVED, that – the report be noted. |
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Draft Minutes of the RCC Meeting held on 22 May 2017 PDF 161 KB To receive the draft minutes of the above meeting. TO FOLLOW
Members are asked to note that the draft minute from this meeting, in respect of Barbican Charging Policy for Car Park Charging, has been appended to item 9 on the Agenda (of the same title). Minutes: The draft minutes of the meeting of the Barbican Residents Consultation Committee (RCC) held on 22 May 2017 were received. |
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Questions on Matters Relating to the Work of the Committee Minutes: There were no questions. |
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Any other Business that the Chairman considers Urgent PDF 153 KB Departmental Business Plan: Department of Community and Children’s Services Report of the Director of Community and Children’s Services. Additional documents: Minutes: Members received a report of the Director of Community and Children’s services in respect of the Departmental Business Plan. The report also presented an early draft of the Corporate Plan 2018-23, to give Members an opportunity to provide informal feedback before wider consultation takes place in the autumn with staff, partners and other external stakeholders. Members were invited to contact the Head of Corporate Strategy and Performance if they had any comments.
A Member asked for it to be minuted that Frobisher Crescent had inherited a commercial system for heating and hot water in 2010, with no defining line. As the outcome had been very unsatisfactory, the Member asked for assurance that lessons had been learnt.
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Exclusion of the Public MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act. Minutes: RESOLVED, that – Under Section 100(a) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Part 1, Schedule 12 (a) of the Local Government Act.
Item No Para no 19-24 1, 2 and 3
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Non-Public Minutes To approve the non-public minutes of the meeting held on 6 February 2017. Minutes: The non-public minutes of the meeting held on 13 February 2017 were approved.
Matters arising
The City Solicitor advised that the last payment in respect of concrete works arrears had been paid and this would also reduce the position in the following report. |
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Arrears Update Report of the Director of Community and Children’s Services. Minutes: Members received and noted a report of the Director of Community and Children’s Services. |
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Lease Renewals Two reports of the Director of Community and Children’s Services. Minutes: Members considered and approved 2 reports of the Director of Community and Children’s Services. |
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Decisions taken under delegated authority/urgency since the last meeting of the Committee Report of the Town Clerk. Minutes: Members received a report of the Town Clerk |
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Non-public questions on matters relating to the work of the Committee Minutes: There were no questions. |
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Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded Minutes: There were no items. |