Agenda and draft minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Jeremy Simons and Jeremy Mayhew

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of Items on the Agenda

Minutes:

The following resident Members declared pecuniary interests in respect of agenda items 11 and 32, and an urgent item of confidential business in respect of efficiency savings.   NB. These Members are not entitled to vote on proposals in respect of car parking and stores.

 

  • Deputy David Bradshaw – rents a car parking bay and a store
  • Mrs Barbara Newman – rents a store
  • Mary Durcan – rents a car parking bay and a store
  • John Tomlinson – rents a bar parking bay and a store

Mr Andrew McMurtrie (resident Member) declared a non-pecuniary, general interest by virtue of his membership of the Salters Livery Company, which is in close proximity to the Barbican Estate.

 

Vote of Thanks:

 

It was proposed by Barbara Newman, seconded by Deputy David Bradshaw and resolved unanimously, that :

 

In response, Mr Hudson thanked Members and Officers for their support over the past three years.  He was also pleased at the affirmation of his Chairmanship in building a solid working relationship and spirit of co-operation between the City and the Barbican residents. 

 ...  view the full minutes text for item 2.

3.

Minutes

Minutes:

3a

RESOLVED, that - the public minutes and non-public summary of the meeting held on Monday, 15th March 2021 be approved. pdf icon PDF 137 KB

Minutes:

 

Matters arising

The Deputy Chairman thanked Solicitors - Alan Bennetts and Andrew Cusack, and Surveyor - Michael Bradley for their exemplary advice on the Virgin Active lease.

Members noted that the tower block locks were being changed gradually, as they had reached the end of their natural life, and officers would provide updates outside of the meeting in respect of any further issues.

 ...  view the full minutes text for item 3a

3b

RESOLVED, that - the minutes of the special meeting held on Wednesday, 5th May 2021 be approved. pdf icon PDF 83 KB

Minutes:

3c

RESOLVED, that – the draft minutes of the Residents' Consultation Committee held on Monday, 14th June 2021 be received. pdf icon PDF 197 KB

Minutes:

Members noted that a financial update would usually be provided with the Annual Review of Car Park and Store Charges report but this year the figures contained confidential information, which would become publicly available in due course.  

 

 ...  view the full minutes text for item 3c

4.

To appoint a Member to the Culture Mile Working Party pdf icon PDF 25 KB

Town Clerk to be heard – Terms of Reference attached.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED, that – following a ballot in which Mr Randall Anderson received 6 votes and Mr Mark Bostock received 4, Mr Anderson was appointed to serve as the Chairman’s representative on the Culture Mile Working Party.

 ...  view the full minutes text for item 4.

5.

To appoint a Member to the Car Park Charges Working Party pdf icon PDF 38 KB

Town Clerk to be heard – Terms of Reference attached.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED, that – being the only Members expressing a willingness to serve, Mr Randall Anderson, Mr John Tomlinson and Deputy David Bradshaw be appointed to the Car Park Charges Working Party, together with the Chairman and Deputy Chairman and nominated officers.  

 

Members noted that the membership of the working party would therefore remain unchanged for 2021/22.

 

 ...  view the full minutes text for item 5.

6.

'You Said: We Did' - Outstanding Actions pdf icon PDF 141 KB

The Committee is asked to note the outstanding actions list.

 ...  view the full agenda text for item 6.

Minutes:

7.

Fire Safety Update pdf icon PDF 153 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

8.

Barbican Fire Door Replacement Programme - Progress Report (Gateway 2) pdf icon PDF 46 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 8.

Minutes:

9.

Communal Repairs & Redecoration Programme for the Barbican Estate (2015-2020) - Outcome Report (Gateway 6) pdf icon PDF 106 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

10.

Barbican Estate Redecoration Programme (2020-2025) - Progress Report (Gateway 5) pdf icon PDF 91 KB

Report of the Director of Community and Children’s Services Committee.

 ...  view the full agenda text for item 10.

Minutes:

11.

Charging Policy for Car Park and Stores - Annual Review pdf icon PDF 145 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

12.

Electric Vehicle Charging Update pdf icon PDF 135 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

13.

Climate Action Strategy pdf icon PDF 161 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

14.

Service Level Agreement Working Party Quarterly Review - January - March 2021 pdf icon PDF 117 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

15.

Progress of Sales and Lettings pdf icon PDF 132 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 15.

Minutes:

16.

Update Report pdf icon PDF 128 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

17.

Barbican Arrears pdf icon PDF 156 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 17.

Minutes:

18.

Questions on Matters Relating to the Work of the Committee

Minutes:

19.

Any other Business that the Chairman considers Urgent

Minutes:

20.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 20.

Minutes:

RESOLVED, that - under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 20.

21.

Non-Public Minutes

To approve the non-public minutes of the meeting held on 15th March 2021.

 ...  view the full agenda text for item 21.

Minutes:

RESOLVED, that – the non-public minutes of the meeting held on 15th March 2021 be approved. 

 ...  view the full minutes text for item 21.

22.

Barbican Residential Arrears Non- Public Appendix

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 22.

Minutes:

The Committee received an appendix in respect of agenda item 17,

 ...  view the full minutes text for item 22.

23.

Barbican Podium Waterproofing, Drainage and Landscaping Works (Ben Jonson, Breton & Cromwell Highwalk) - Phase 2 - 1st Priority Zone

Report of the Director of Community and Children’s Services,

 ...  view the full agenda text for item 23.

Minutes:

The Committee received a report of the Director of Community and Children’s Services. 

 ...  view the full minutes text for item 23.

24.

Barbican Estate Commercial properties, rental support - repayment plans from June 2021

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 24.

Minutes:

The Committee received a report of the Director of Community and Children’s Services. 

 ...  view the full minutes text for item 24.

25.

Commercial Letting: Shakespeare Tower

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 25.

Minutes:

The Committee considered and approved a report of the Director of Community and Children’s Services. 

 ...  view the full minutes text for item 25.

26.

Pending Urgent Decision required for a rent free consideration for commercial tenant

Minutes:

The Committee received a verbal update.

 ...  view the full minutes text for item 26.

27.

Blake Tower

Minutes:

The Committee received a verbal update.

 ...  view the full minutes text for item 27.

28.

Non-public questions on matters relating to the work of the Committee

Minutes:

29.

Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

The Chairman agreed to accept a confidential item of business in respect of achieving efficiency saving, prior to consideration of the report on the Target Operating Model. 

 ...  view the full minutes text for item 29.

30.

Minutes

Minutes:

31a

RESOLVED, that - the confidential minutes of the meeting held on Monday, 15th March 2021 be approved.

To approve the confidential minutes of the meeting held on 15th March 2021.

 ...  view the full agenda text for item 31a

Minutes:

31b

RESOLVED, that – the confidential minutes of the Car Park Charges Working Party held on Monday, 29th March 2021 be received.

Minutes:

31c

RESOLVED, that – the confidential minutes of the Car Park Charges Working Party held on Wednesday, 26th May 2021 be received.

Minutes:

32.

Proposals for the Implementation of the 12% Efficiency Savings for 2021-22

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 32.

Minutes:

33.

Community and Children’s Services – Target Operating Model (TOM) Proposals

Report of the Director of Community and Children’s Services,

 ...  view the full agenda text for item 33.

Minutes:

The Committee considered and approved a report of the Director of Community and Children’s Services

 ...  view the full minutes text for item 33.