Agenda and minutes

Apologies were received from Dr Martin Dudley, Vivienne Littlechild, Angela Starling and Philip Woodhouse

In respect of item 14 (2 Fann Street) the City Solicitor advised those Members, who are also members of the Planning Committee, that they are entitled to be predisposed on matters that might be subject to future planning applications, provided they approach the matter with an open mind.  However, Members of both the Barbican Residential and Planning Committees decided to abstain from the vote on this item. 

RECEIVED

Being the only Member willing to stand, Gareth Moore was elected Chairman

Being the only Member willing to stand, Henrika Priest was declared Deputy Chairman.

On taking the Chair, Mr Moore welcomed new Members and the newly appointed Director, Mr Ade Adetosoye, to their first meeting of the Barbican Residential Committee.  Members agreed to write to Mr John Spanner thanking him for his service as Chairman between 2011 and 2013.

Members congratulated Mr Adetosoye on being awarded an OBE (in the Queens’ Birthday honours) for his services to children.

·       To approve the Public Minutes and Summary of the Barbican Residential Committee held on Monday, 11 February 2013

·       To note the Draft Minutes of the Barbican Residents’ Consultation Committee (RCC) held on Monday, 3 June 2013 – to follow

• The minutes of the meeting of the Barbican Residential Committee held on 11 February 2013 were approved.

• The minutes of the Barbican Residents Consultation Committee held on 3 June were received.

Matters arising

• New Members had been given a tour of the estate last Friday, 14^th June; this would be repeated for those Members unable to attend.

• The Barbican Estate Office had liaised with the Church and the Girls’ School in respect of the parking barrier. 

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services, updating Members of issues raised by the Residents’ Consultation Committee at their meetings in January/February 2013.  This report also provided updates on other issues on the Estate.

Members noted that the two invoices had been paid late but they had not been received on time and one was in dispute.  In order to prevent a recurrence, the disputed item would be dealt with on a batch basis in future.

Members once again expressed disappointed about the performance of the Wood Street and Moorgate lifts and escalators and the Housing Services Director agreed to feed back to the City Surveyor.  Members were assured that any lifts installed in future contracts would be to the City of London’s specification and this would include 24 hour access in plant rooms.

RESOLVED, THAT - The unsatisfactory performance of the lifts and escalators on the Barbican Estate, and the on-going concerns of the Barbican Residential Committee, be referred to the Planning Committee. The Barbican Residential Committee would like to be updated on any future developments.

In response to a query about the number of working groups on the estate and the commitment of officer resources, Members were assured that residents pay for the administration costs, incurred in running the groups, via their service charges.  The Barbican Occupiers User Group had been established to provide joined up thinking on the estate.   Residents received regular breakdowns on administration charges in respect of the working parties and, if any were deemed ineffective or no longer required, they would be reviewed

RECEIVED

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services, which updated them on the review of the estate wide implementation of service level agreements for the quarter January to March 2013.

received

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services which advised Members of sales and lettings approved by officers (under delegated authority) since the last meeting. 

RECEIVED

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services, which sought to extend the existing window cleaning contract.  Members asked about the future possibility of combining residential and commercial window cleaning into one contract, provided that residents were satisfied with the quality of the service and value for money.

RESOLVED, THAT - The extension of the existing contract, for 12 months, at an estimated cost of £183,106 be agreed, and thereafter on a monthly basis, to time with the tendering of the COL cleaning contract.

There were no questions

There were no items of urgent business.

MOTION – that, under section 100 (A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the ground that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12(A) of the Local Government Act.

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Agenda Item (s)                                                         Paragraph No (s)

14-22                                                                           3

To approve the non-public minutes of the Barbican Residential Committee held on 11 February 2013

The non-public minutes of the Barbican Residential Committee held on 11 February 2013 were approved.

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services

Report of the City Surveyor

Members received a report of the City Surveyor

Report of the Director of Community and Children’s Services

Members received a report of the Director of Community and Children’s Services

Report of the Town Clerk

Members received a report of the Town Clerk

The Chairman agreed to accept an item of urgent business in respect of the Beech Gardens project. 

There were no questions