Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Julie Mayer
tel. no.: 020 7332 1410
Email: julie.mayer@cityoflondon.gov.uk
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Apologies Minutes: Members received apologies from Vivienne Littlechild (Deputy Chairman); Alexander Barr; Caroline Haines and Wendy Mead (Chief Commoner). |
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Members' Declarations under the Code of Conduct in respect of items on the agenda Minutes:
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To approve the public minutes and non-public summary of the meeting held on 22 January 2018. Minutes: The minutes and non-public summary of the meeting held on 22nd January 2018 were approved. |
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Minutes from the Benefices Sub Committee PDF 118 KB To receive the public minutes and non-public summary of the Benefices Sub Committee on 12th February 2018. Minutes: The public minutes and non-public summary of the meeting held on 12 February 2018 were received.
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Joint Report of the Directors of Community and Children’s Services and Assistant Town Clerk (Culture Mile Director).
Additional documents:
Minutes:
Members considered a joint report of the Director of Community and Children’s and Assistant Town Clerk/Culture Mile Director in respect of the final Business Plan for 2018/19 for the above two departments.
During the discussion on the report the following points were noted:
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Town Clerk's Cultural Services Business Plan progress report PDF 346 KB Report of the Town Clerk Additional documents: Minutes: Members received a report of the Assistant Town Clerk/Culture Mile Director in respect of progress made towards achieving the objectives set out in the Town Clerk’s Department (Cultural Services) Business Plan for 20-17/18.
During the discussion on this report the following points were noted:
• The Chamberlain had made an allowance for inflation in the latest budget and the Assistant Town Clerk/Culture Mile Director would hold this in reserve to address any unexpected adverse variances arising throughout this financial year.
• The community engagement programme, working with Artichoke in the Aldgate area, was at outline planning stage and is planned to be a key component of the Women, Work and Power programme of events.
• Inviting embassies to contribute to the Tourism Strategy, as discussed in the Members’ Workshop ahead of today’s Committee.
• The Chairman asked for a brief report on the cultural aspects of the London Landmarks marathon to be presented to the next Committee.
• The City Visitor Trail would roll out before the end of the month.
RESOLVED, that – the report be noted.
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Report of the Assistant Town Clerk/Culture Mile Director. Additional documents:
Minutes: Members considered a report of the Assistant Town Clerk/Culture Mile Director in respect of the recommendations for applications received under the Inspiring London through Culture funding stream, as part of the City Corporation Central Grants Programme.
Officers confirmed that all applicants were advised on how to become a volunteer/charity or limited company and were directed to organisations which would be able to assist them. They are also advised as to the kind of grants they would or would not be eligible for.
The application from the Amos Trust was rejected. However, Members expressed their high regard for the past work of the Charity and requested that this feedback be given and a future application, with different content, be encouraged in a later round.
In response to a question about Dr Johnson’s House, Members noted that one of the two programmes for funding was ineligible as it was educational in nature. Therefore, the grant awarded was below the level applied for. The other issue noted was the House’s level of reserves, which are outside of the Charity Commission’s Best Practice Guidelines.
Once Members had taken the decision, as set out below*, a Member, also the City Governor appointed to Dr Johnson House Trust, commented that the majority of the reserves of the House were in fact a legacy designated for curatorial purposes, and that income from reserves provided an important fraction of overall running costs.
RESOLVED, that
1. The Central Grants Programme assessment process and budget be noted.
2. The recommendations as set out in Appendix 2 to the report; ie:
a) Amos Trust – rejected. b) City Music Foundation for £7,500 c) Dr Johnsons House Trust Ltd for £1,500 d) Fields of Battle, Lands of Peace for £7,500 e) Huguenots of Spitalfield for £7,750 f) Open City Architecture for £6,000 |
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City Arts Initiative: recommendations to the Culture, Heritage & Libraries Committee PDF 114 KB Report of the Assistant Town Clerk/Culture Mile Director. Visuals of shortlisted works have been circulated electronically to Members. Minutes: Members considered a report of the Director of Community and Children’s Services in respect of the City Arts Initiative recommendations.
RESOLVED, that – the shortlist of sculptures for the 2018 programme of Sculpture in the City be approved, noting that the final selection will be made subject to logistics and availability and ratified by the Sculpture in the City Board, on which the Chairman of the Culture, Heritage and Libraries sits. |
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Report of the Town Clerk. Minutes: Members received a report of the Town Clerk in respect of the following decision, taken under urgency, since the last meeting of the Committee:
City Arts Initiative (CAI) – ‘Chubby Hearts over London’ – a proposal by Anya Hindmarch, in partnership with the Greater London Authority and Bloomberg. The decision had been taken under urgency as the project was launched on Valentine’s Day 2018, to run to the end of London Fashion week (i.e. 14-20th February) and the Culture, Heritage and Libraries Committee was not due to meet until 5th March 2018.
RESOLVED, that – the report be noted. |
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Questions on matters relating to the work of the Committee Minutes: There were no questions, |
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Any other business the Chairman considers urgent Minutes: The Chairman and Members noted that the Head of Guildhall and City Business Libraries; Sara Pink, would be leaving the City of London Corporation at the end of the month. Members asked for their thanks to Sara to go on record for 6 years’ service to the Committee and City Corporation. The Assistant Town Clerk/Culture Mile Director advised that he was working with his Heads of Service on future management arrangements.
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Exclusion of the Public MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
Minutes: RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.
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Non Public Minutes To approve the non-public minutes of the meeting held on 22 January 2018. Minutes: The non public minutes of the meeting held on 22 January 2018 were approved. |
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Non Public Minutes of the Benefices Sub Committee To receive non-public minutes of the Benefices Sub Committee on 12th February 2018. Minutes: The non-public minutes of the meeting held on 12 February were approved. |
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Artizan Street Library Report of the Director of Community and Children’s Services. Minutes: Members received a report of the Director of Community and Children’s Services. |
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Non public questions on matters relating to the work of the Committee Minutes: |
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Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded Minutes: |