Agenda and draft minutes

Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET

Contact: Julie Cornelius
tel. no.: 020 7332 1427  Email: Julie.Cornelius@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Nicholas Goddard, Andrew McMillan and Alderman Dame Fiona Woolf.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

 ...  view the full minutes text for item 2.

3.

Terms of Reference pdf icon PDF 78 KB

To receive the terms of reference of the Sub Committee as set by the Board of Governors at its meeting on 8 June 2017.

 ...  view the full agenda text for item 3.

Minutes:

Members received the Terms of Reference of the Sub Committee as set by the Board of Governors at its meeting on 8 June 2017.

 

RECEIVED

 

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 178 KB

To receive the public note of the inquorate meeting held on 14 November 2016.

 

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public notes of the inquorate meeting held on14 November 2016 be approved.

 

 ...  view the full minutes text for item 4.

5.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 5.

6.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

Consideration was given to the following:

·           To seek approval to appoint Mr Brian Harris as a Co-opted Governor to the Board and to the Finance, General Purposes and Estates Sub-Committee.  Mr Harris has a long history with the School and is able to offer significant support.

·           The Board of Governors and Sub-Committee meetings were discussed.

Proposed to alternate meeting venues between Freemen’s and the Guildhall and to advance (when meeting at Freemen’s) the meeting start time; the call-over to commence at 08.30. The rationale is to enable Governors to return to the Guildhall, should they need to attend meetings later in the day.

·           The Bursar has given apologies for the late submission of a paper providing an update on the insurance claim.  This will be discussed under the Non-Public Agenda.

·           Video conferencing was discussed.  The Chairman had received an e-mail from the City of London Corporation’s IT department, detailing three options.  The Chamberlain has identified a budget from which the cost of this can be covered.  In response to the Chairman suggesting video conferencing should be a central facility and one which can be used by other schools, the Chamberlain will follow up the outline options submitted and liaise with the Town Clerk.

 

RESOLVED – That,

a)    the Committee  appoint Mr Brian Harris as a Co-opted Governor.

 

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 7.

Minutes:

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Motion carried.

 

 ...  view the full minutes text for item 7.

8.

Minutes

To receive the non-public notes of the inquorate meeting held on 14 November 2016.

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That the non-public notes of the inquorate meeting held on
14 November 2016 be approved.

 

 ...  view the full minutes text for item 8.

9.

Bursary Application and Cash Flow Forecast

Joint Report of the Chamberlain and the Headmaster.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That the Chairman and Deputy Chairman, will, under urgency, discuss and resolve the Bursary application.

 

 ...  view the full minutes text for item 9.

10.

Strategic Intent and KPIs

Report of the Headmaster.

 ...  view the full agenda text for item 10.

Minutes:

Members considered a report of the Headmaster concerning Strategic Intent and KPIs.

 

 ...  view the full minutes text for item 10.

11.

Verbal report - Risk Assessment

The Headmaster to be heard.

 

 ...  view the full agenda text for item 11.

Minutes:

Members considered a verbal report of the Headmaster concerning Risk Assessment.

 

RECEIVED

 

 ...  view the full minutes text for item 11.

12.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE

Minutes:

There were no non-public questions.

 

 ...  view the full minutes text for item 12.

13.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was one item of Any Other Business relating to an insurance claim.

 

 ...  view the full minutes text for item 13.