Agenda and minutes

Corporate Asset Sub (Finance) Committee - Tuesday, 3rd June, 2014 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Katie Odling
tel. no.: 020 7332 3414  Email: katie.odling@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 ...  view the full agenda text for item 1.

Minutes:

Apologies for absence were received from Jeremy Mayhew, Deputy Doug Barrow, Mark Boleat, Brian Harris and Deputy Giles Shilson.

 ...  view the full minutes text for item 1.

2.

Declarations by Members of personal or prejudicial interests in respect of items to be considered at this meeting

 ...  view the full agenda text for item 2.

Minutes:

The Chairman declared a disclosable pecuniary interest in respect of item 6, as Treasurer of the Guild Church Council.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 143 KB

To agree the public minutes and summary of the meeting held on 26 March 2014.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the Minutes of the meeting held on 26 March 2014 be approved.

 ...  view the full minutes text for item 3.

4.

Appointment of a Representative on the Guildhall Improvement Committee

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That Randall Anderson be appointed as the Sub Committees representative n the Guildhall Improvement Committee.

 ...  view the full minutes text for item 4.

5.

Changes to Standing Orders for Surplus/Operational Accommodation pdf icon PDF 137 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee received a report of the Town Clerk which provided an initial assessment of the issues involved in the effective implementation of the new Standing Order 55.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

St. Lawrence Jewry - Memorandum of Understading with CoL

Verbal update by the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

Deputy John Tomlinson took the Chair for this item

 

The Town Clerk reported that Officers had met with the Guild Church Council and the Diocese at beginning of May and following meeting a new draft Memorandum of Understanding had been submitted to them for consultation and Officers were awaiting a reply.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the sub-committee

 ...  view the full agenda text for item 7.

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

 ...  view the full agenda text for item 8.

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – that under Section 100(A) of the Local Government Act 1972 the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 26 March 2014.

 

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 26 March 2014 be approved.

 ...  view the full minutes text for item 10.

11.

Operational Asset Cost Review

Verbal report of the Chamberlain.

 ...  view the full agenda text for item 11.

Minutes:

The Sub Committee received a presentation from the Chamberlain and City Surveyor regarding the Operational Asset Cost review.

 ...  view the full minutes text for item 11.

12.

City Surveyor's Business Plan 2013-16 - Quarter 4 Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Sub Committee received a report of the City Surveyor which provided details of Quarter 4 progress against the 2013 -2016 Business Plan and a brief outline of the major ongoing projects.

 ...  view the full minutes text for item 12.

13.

City Surveyor's Business Plan - New Plan for 2014-17

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Sub Committee received a report of the City Surveyor which provided details of the Business Plan for 2014-2017 and outlined the main objectives for the coming year.

 ...  view the full minutes text for item 13.

14.

Additional Repairs and Maintenance Programmes - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Sub Committee received a report of the City Surveyor which provided an overview of the progress and expenditure on the three Additional Works Programmes.

 ...  view the full minutes text for item 14.

15.

Additional Works Programme 2015-16

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Sub Committee received a report of the City Surveyor which set out a draft programme for 2015/16 for Cyclical Repairs and Maintenance of Operational Property stock.

 ...  view the full minutes text for item 15.

16.

Authority to commence work - the Guildhall Staff Restaurant, Guildhall - Modification to existing ventilation systems

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Sub Committee considered a report of the City Surveyor which sought approval to commence work on the modification to the existing ventilation systems in the Guildhall Staff Restaurant.

 ...  view the full minutes text for item 16.

17.

Combined Heat and Power System - Annual Report 2012/13

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Sub Committee received the annual report from the City Surveyor regarding the Combined Heat and Power System for the year 2012/2013.

 ...  view the full minutes text for item 17.

18.

Verbal updates from the City Surveyor

 ...  view the full agenda text for item 18.

Minutes:

The City Surveyor provided an update regarding the Police Accommodation, 65a Bassinghall Suite and Bernard Morgan house.

 ...  view the full minutes text for item 18.

19.

Non-public questions on matters relating to the work of the sub-committee

 ...  view the full agenda text for item 19.

Minutes:

There were no questions.

 ...  view the full minutes text for item 19.

20.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

 ...  view the full agenda text for item 20.

Minutes:

There were no items or urgent business.

 ...  view the full minutes text for item 20.