Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Martin Newton Email: martin.newton@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from the Deputy Chairman, Marianne Fredericks, Christopher Hayward and Deputy Philip Woodhouse and for lateness from Deputy Jamie Ingham Clark. |
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Declarations by Members under the Code of Conduct in respect of items on the Agenda Minutes: The Town Clerk notified the meeting of Deputy Ingham Clark’s interest in Item 19 (Guildhall and Walbrook Wharf Gateway Projects Update) insofar as he was a church warden of St. Lawrence Jewry, which is mentioned in that report. |
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To agree the public minutes and summary of the meeting held on 1 November 2018. Minutes: RESOLVED – That the public minutes and non-public summary of the previous meeting held on 1 November 2018 be approved as an accurate record.
It was noted that the Court had received an update on Mansion House at its December meeting and that a further report would come before the Sub-Committee in June or July (P01/2019). |
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Report of the Town Clerk. Minutes: The Sub-Committee considered a report of the Town Clerk which provided information on outstanding actions from previous meetings.
Members were informed that insurance cover for flooding to the Art Gallery basement would depend on the circumstances of any incident, that mitigation measures were in place to decrease water ingress possibilities, and that no problems had occurred since Spring 2018.
On ratings relief for owners of public conveniences, it was noted that primary legislation was required for this, but that a possible saving of £45,000 would be in scope.
RECEIVED. |
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Joint report of the Town Clerk and City Surveyor. Minutes: The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the Work Programme for future meetings.
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Business Plan 2018-23 - Quarter 2, 2018/19 PDF 89 KB Report of the City Surveyor. Additional documents:
Minutes: Members considered the report of the City Surveyor on the Business Plan 2018-23 (quarter 2, 2018/19).
RECEIVED. |
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Departmental Risk Register Update PDF 64 KB Report of the City Surveyor. Additional documents:
Minutes: The City Surveyor reported to Members on the Departmental Risk Register Update.
RECEIVED. |
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Energy Performance Update 2018/19, Q2 PDF 376 KB Report of the City Surveyor. Minutes: The City Surveyor reported on the Energy Performance Update 2018/19, Quarter 2.
A Member raised the issue of performance improvements that could be made and the issue of the pool at City of London Freemen’s School that was not covered every night. It was noted that a ‘roll on, roll off’ cover would greatly assist energy consumption figures.
RESOLVED – That
a) a new method comparing the performance of the top 30 highest consuming sites be adopted for the next report as set out in table 2 (Performance comparison: 2018/19 Q2 with 2017/18) on page 28 of the agenda pack; and b) future reports be on half-hourly data for electricity and gas sites that already are or shortly will be AMR capable. |
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Rights of Light Claim Progress - Bernard Morgan House PDF 809 KB Report of the City Surveyor. Minutes: The Sub-Committee had before them the report of the City Surveyor on progress on the Rights of Light Claim, Bernard Morgan House.
Members were asked to note that the CoL’s rights to light compensation will be finalised under the powers within the scheme of delegations to officers.
Discussion turned to the restriction prohibiting the CoL from claiming or acting on behalf of tenants on the loss of light claims and, in response to a question from a Member, the City Surveyor confirmed that tenants had not been informed of this and that the intention was to advise ward members accordingly. The City Surveyor undertook to liaise with the Director of Community and Children’s Services on the communication issue. The Chairman asked that this matter be added to the outstanding actions report for resolution by the next meeting (P02/2019).
RECEIVED. |
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Public Car Parks Update PDF 2 MB Report of the Director of the Built Environment. Minutes: The Director of the Built Environment provided his update to the Sub-Committee on public car parks.
During brief discussion, it was noted that option 3(b) had been favoured by the Planning and Transportation Committee and the Markets Committee.
RECEIVED.
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Questions on matters relating to the work of the sub-committee Minutes: There were no questions.
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Any other business that the Chairman considers urgent Minutes: There were no urgent items. |
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Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
Minutes: RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.
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Non-Public Minutes To agree the non-public minutes of the meeting held on 1 November 2018. Minutes: RESOLVED – That the non-public minutes of the previous meeting held on 1 November 2018 be approved as an accurate record. |
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Non-Public Outstanding Actions Report of the Town Clerk. Minutes: The Sub-Committee noted a report of the Town Clerk which provided information of outstanding non-public actions from previous meetings. |
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Asset Management Service Based Review Report Report of the City Surveyor. Minutes: The Sub-Committee considered the report of the City Surveyor on the Asset Management Service Based Review. |
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Temple Bar – Letting Report of the City Surveyor. Minutes: The City Surveyor reported on a lease proposal relating to Temple Bar and additional accommodation. |
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Minor Works Frameworks - Stage 2 Award Joint report of the Chamberlain and the City Surveyor on behalf of the Facilities Services Category Board. Minutes: Members had before them the joint report of the Chamberlain and the City Surveyor, on behalf of the Facilities Services Category Board, on the Minor Works Frameworks – Stage 2 Award. |
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Guildhall and Walbrook Wharf - Gateway Projects Update Report of the City Surveyor. Minutes: The City Surveyor updated the Committee on the Guildhall and Walbrook Wharf Project. |
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Guildhall Masterplan Report of the City Surveyor. Minutes: The Sub-Committee considered the report of the City Surveyor on the Guildhall Complex Masterplan. |
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Smart Working and Relocation of Walbrook Wharf City Team Report of the City Surveyor. Minutes: Members had before them the City Surveyor’s report on smart working and relocation of the Walbrook Wharf City Teams. |
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GLA Roads - Land Dispute with Transport for London Joint report of the Comptroller and City Solicitor and the City Surveyor. Minutes: The Comptroller and City Solicitor and the City Surveyor reported to Members on the GLA Roads land dispute with Transport for London. |
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Combined Heat and Power System - Annual Report 2017/18 Report of the City Surveyor. Minutes: The City Surveyor submitted his annual report to Members on the Combined Heat and Power System. |
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Citigen Contract - Oral Update The City Surveyor to be heard. Minutes: The City Surveyor gave an oral update on the Citigen Contract.
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Registration of the City's Freehold Titles Report of the Comptroller and City Solicitor. Minutes: The Sub-Committee considered the Comptroller and City Solicitor’s report on the first registration of the City’s freehold titles. |
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Action Taken Between Meetings Report of the Town Clerk. Minutes: The Town Clerk reported on delegated and urgent action taken between meetings. |
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Non-public questions on matters relating to the work of the sub-committee Minutes: There were no questions. |
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Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded Minutes: There were no items of urgent business.
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Guildhall Plant Team - New Ways of Working Report of the City Surveyor. Minutes: Members had before them the City Surveyor’s report on new ways of working for the Guildhall Plant Team. |