Agenda and minutes

Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET

Contact: David Arnold
tel. no.: 020 7332 1174  Email: david.arnold@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Alderman Timothy Hailes, Sir Clive Martin, Hugh Morris, Alderman Matthew Richardson, Philip Woodhouse, and Ian Seaton.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Minutes of the Board of Governors of the City of London Freemen's School pdf icon PDF 142 KB

To agree the public minutes and summary of the meeting held on 25 April 2016.

 ...  view the full agenda text for item 3a

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 25 April 2016 be approved.

 ...  view the full minutes text for item 3a

3b

Minutes of the Bursary Committee pdf icon PDF 119 KB

To note the draft public minutes of the meeting held on 25 April 2016.

 ...  view the full agenda text for item 3b

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 25 April 2016 be noted.

 

 ...  view the full minutes text for item 3b

3c

Minutes of the Academic and Education Sub-Committee pdf icon PDF 120 KB

To note the draft public minutes of the meeting held on 20 May 2016.

 ...  view the full agenda text for item 3c

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 20 May 2016 be noted.

 

 ...  view the full minutes text for item 3c

3d

Minutes of the Finance, General Purposes and Estates Sub-Committee pdf icon PDF 175 KB

To note the public minutes of the meeting held on 20 May 2016.

 ...  view the full agenda text for item 3d

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 20 May 2016 be noted.

 

 ...  view the full minutes text for item 3d

4.

Local Authority Designated Officer 2015/16 Annual Report pdf icon PDF 112 KB

Report of the Director of Community and Children Services.

 ...  view the full agenda text for item 4.

Minutes:

The Board received a report of the Director of Community and Children’s Services that provided an update regarding the activity and performance of the Local Authority Designated Officer role for 2015/16.

 

The Headmaster advised that, unlike the other City of London School, the Freemen’s School followed the Surrey Child Protection procedures instead of the Greater London procedures.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 4.

5.

Questions on matters relating to the work of the Board

Minutes:

There were none.

 ...  view the full minutes text for item 5.

6.

Any other business that the Chairman considers urgent

Minutes:

7.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Section 12A if the Local Government Act.

 ...  view the full minutes text for item 7.

8a

Non-Public Minutes of the Board of Governors of the City of London Freemen's School

To agree the non-public minutes of the meeting held on 25 April 2016.

 ...  view the full agenda text for item 8a

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 25 April 2016 be approved.

 ...  view the full minutes text for item 8a

8b

Non-Public Minutes of the Bursary Committee

To note the draft non-public minutes of the meeting held on 25 April 2016.

 ...  view the full agenda text for item 8b

Minutes:

RESOLVED – That the draft non-public minutes of the meeting held on 25 April 2016 be noted.

 ...  view the full minutes text for item 8b

8c

Non-Public Minutes of the Academic and Education Sub-Committee

To note the draft non-public minutes of the meeting held on 20 May 2016.

 ...  view the full agenda text for item 8c

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 May 2016 be noted.

 

The Governor responsible for safeguarding requested that emails continue to be sent to her when safeguarding issues were identified with certain pupils.

 

 ...  view the full minutes text for item 8c

8d

Non-Public Minutes of the Finance, General Purposes and Estates Sub-Committee

To note the draft non-public minutes of the meeting held on 20 May 2016.

 ...  view the full agenda text for item 8d

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 May 2016 be noted.

 

 ...  view the full minutes text for item 8d

9.

Masterplan 2016

Report of the Headmaster of the City of London Freemen’s School.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a report of the Headmaster regarding the new Masterplan 2016, which was accompanied by a presentation demonstrating the vision for the City of London Freemen’s School.

 ...  view the full minutes text for item 9.

10.

City of London Freemen's School Swimming Pool Replacement

To receive a verbal update from the City Surveyor regarding the Swimming Pool Replacement project.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a verbal update from the City Surveyor regarding the swimming pool replacement project.

 ...  view the full minutes text for item 10.

11.

Headmaster's Report

Report of the Headmaster of the City of London Freemen’s School.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Board considered a report of the Headmaster that provided updates regarding matters relating to the School’s operational activities.

 ...  view the full minutes text for item 11.

12.

Bursar's Report

Report of the Headmaster of the City of London Freemen’s School

 ...  view the full agenda text for item 12.

Minutes:

The Board considered a report of the Headmaster that sought approval to a contract extension and provided updates regarding matters relating to the Bursar since the last Board meeting.

 

 

 ...  view the full minutes text for item 12.

13.

Health and Safety Policy

Report of the Headmaster of the City of London Freemen’s School.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered a report of the Headmaster that sought approval to the new Health and Safety Policy and the appointment of a Governor responsible for overseeing Health and Safety matters.

 

RESOLVED – That:-

a)    the new Health and Safety policy for the School be approved; and

b)    the appointment of Nicholas Goddard as the Governor with responsibility for overseeing Health and Safety, be approved.

 

 ...  view the full minutes text for item 13.

14.

Head of the Junior School's Report

Report of the Headmaster of the City of London Freemen’s School.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Headmaster that provided details of events in the Junior School since the last Board meeting.

 

RESOLVED – That the Head of the Junior School’s report be noted.

 

 ...  view the full minutes text for item 14.

15.

Action Taken Under Delegated Authority or Urgency Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Town Clerk that advised Members of a decision taken under urgency procedures by the Town Clerk, in consultation with the Chairman and Deputy Chairman, since the last meeting of the Board.

 

RESOLVED – That the decision taken under urgency procedures since the last meeting be noted.

 ...  view the full minutes text for item 15.

16.

Non-Public Questions on matters relating to the work of the Board

Minutes:

In response to a question from the Chairman, the Assistant Head advised that Surrey County Cricket Club Youth Team matches were held at the School, whereas First Team Surrey CCC games were occasionally held at the Whitgift School.

 

 ...  view the full minutes text for item 16.

17.

Any other business that the Chairman considers urgent and which the Board Agrees Should be Considered whilst the Public are Excluded

Minutes:

The Chairman advised that there would shortly be two Co-Opted Governor vacancies on the Board following the resignation of Michael Bramwell and the upcoming resignation of Sir Clive Martin. The Board agreed to delegate the initial recruitment process to the Headmaster in consultation with the Chairman and Deputy Chairman, the outcome of which would then be reported to the Board for consideration.

 ...  view the full minutes text for item 17.

18.

Confidential Minutes

To approve the confidential minutes of the Board meeting held on 25 April 2016.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED – That the confidential minutes of the meeting held on 25 April 2016 be approved.

 ...  view the full minutes text for item 18.