Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET
Contact: David Arnold
tel. no.: 020 7332 1174
Email: david.arnold@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from Alderman Timothy Hailes, Sir Clive Martin, Hugh Morris, Alderman Matthew Richardson, Philip Woodhouse, and Ian Seaton. |
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Members' Declarations under the Code of Conduct in respect of items on the agenda Minutes: There were none. |
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Minutes of the Board of Governors of the City of London Freemen's School PDF 142 KB To agree the public minutes and summary of the meeting held on 25 April 2016. Minutes: RESOLVED – That the public minutes and non-public summary of the meeting held on 25 April 2016 be approved. |
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Minutes of the Bursary Committee PDF 119 KB To note the draft public minutes of the meeting held on 25 April 2016. Minutes: RESOLVED – That the public minutes and non-public summary of the meeting held on 25 April 2016 be noted.
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Minutes of the Academic and Education Sub-Committee PDF 120 KB To note the draft public minutes of the meeting held on 20 May 2016. Minutes: RESOLVED – That the public minutes and non-public summary of the meeting held on 20 May 2016 be noted.
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Minutes of the Finance, General Purposes and Estates Sub-Committee PDF 175 KB To note the public minutes of the meeting held on 20 May 2016. Minutes: RESOLVED – That the public minutes and non-public summary of the meeting held on 20 May 2016 be noted.
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Local Authority Designated Officer 2015/16 Annual Report PDF 112 KB Report of the Director of Community and Children Services. Minutes: The Board received a report of the Director of Community and Children’s Services that provided an update regarding the activity and performance of the Local Authority Designated Officer role for 2015/16.
The Headmaster advised that, unlike the other City of London School, the Freemen’s School followed the Surrey Child Protection procedures instead of the Greater London procedures.
RESOLVED – That the report be noted. |
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Questions on matters relating to the work of the Board Minutes: There were none. |
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Any other business that the Chairman considers urgent Minutes: There was none. |
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Exclusion of the Public MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act. Minutes: RESOLVED – That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Section 12A if the Local Government Act. |
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Non-Public Minutes of the Board of Governors of the City of London Freemen's School To agree the non-public minutes of the meeting held on 25 April 2016. Minutes: RESOLVED – That the non-public minutes of the meeting held on 25 April 2016 be approved. |
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Non-Public Minutes of the Bursary Committee To note the draft non-public minutes of the meeting held on 25 April 2016. Minutes: RESOLVED – That the draft non-public minutes of the meeting held on 25 April 2016 be noted. |
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Non-Public Minutes of the Academic and Education Sub-Committee To note the draft non-public minutes of the meeting held on 20 May 2016. Minutes: RESOLVED – That the non-public minutes of the meeting held on 20 May 2016 be noted.
The Governor responsible for safeguarding requested that emails continue to be sent to her when safeguarding issues were identified with certain pupils.
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Non-Public Minutes of the Finance, General Purposes and Estates Sub-Committee To note the draft non-public minutes of the meeting held on 20 May 2016. Minutes: RESOLVED – That the non-public minutes of the meeting held on 20 May 2016 be noted.
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Masterplan 2016 Report of the Headmaster of the City of London Freemen’s School. Minutes: The Board considered a report of the Headmaster regarding the new Masterplan 2016, which was accompanied by a presentation demonstrating the vision for the City of London Freemen’s School. |
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City of London Freemen's School Swimming Pool Replacement To receive a verbal update from the City Surveyor regarding the Swimming Pool Replacement project. Minutes: The Board received a verbal update from the City Surveyor regarding the swimming pool replacement project. |
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Headmaster's Report Report of the Headmaster of the City of London Freemen’s School. Additional documents:
Minutes: The Board considered a report of the Headmaster that provided updates regarding matters relating to the School’s operational activities. |
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Bursar's Report Report of the Headmaster of the City of London Freemen’s School Minutes: The Board considered a report of the Headmaster that sought approval to a contract extension and provided updates regarding matters relating to the Bursar since the last Board meeting.
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Health and Safety Policy Report of the Headmaster of the City of London Freemen’s School. Minutes: The Board considered a report of the Headmaster that sought approval to the new Health and Safety Policy and the appointment of a Governor responsible for overseeing Health and Safety matters.
RESOLVED – That:- a) the new Health and Safety policy for the School be approved; and b) the appointment of Nicholas Goddard as the Governor with responsibility for overseeing Health and Safety, be approved.
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Head of the Junior School's Report Report of the Headmaster of the City of London Freemen’s School. Minutes: The Board received a report of the Headmaster that provided details of events in the Junior School since the last Board meeting.
RESOLVED – That the Head of the Junior School’s report be noted.
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Action Taken Under Delegated Authority or Urgency Between Meetings Report of the Town Clerk. Minutes: The Board received a report of the Town Clerk that advised Members of a decision taken under urgency procedures by the Town Clerk, in consultation with the Chairman and Deputy Chairman, since the last meeting of the Board.
RESOLVED – That the decision taken under urgency procedures since the last meeting be noted. |
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Non-Public Questions on matters relating to the work of the Board Minutes: In response to a question from the Chairman, the Assistant Head advised that Surrey County Cricket Club Youth Team matches were held at the School, whereas First Team Surrey CCC games were occasionally held at the Whitgift School.
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Any other business that the Chairman considers urgent and which the Board Agrees Should be Considered whilst the Public are Excluded Minutes: The Chairman advised that there would shortly be two Co-Opted Governor vacancies on the Board following the resignation of Michael Bramwell and the upcoming resignation of Sir Clive Martin. The Board agreed to delegate the initial recruitment process to the Headmaster in consultation with the Chairman and Deputy Chairman, the outcome of which would then be reported to the Board for consideration. |
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Confidential Minutes To approve the confidential minutes of the Board meeting held on 25 April 2016. Minutes: RESOLVED – That the confidential minutes of the meeting held on 25 April 2016 be approved. |