Agenda and minutes

Apologies for absence were received from Michael Bramwell (co-optee), Alderman Alison Gowman, Vivienne Littlechild, Deputy Giles Shilson (ex-officio) Angela Starling and Alderman John White (ex-officio).

Deputy Robin Eve declared a personal but non-prejudicial interest on the basis of his membership of and connections with the Old Freemen’s School Association (OFA).

Councillor Chris Townsend declared a personal but non-prejudicial interest in relation to agenda item 14 stating that he was currently appointed and serving as an elected representative of Mole Valley District Council.

To agree the public minutes and summary of the meeting held on 30 April 2012 (copy attached).

The Minutes of the meeting held on 30 April 2012 were approved.

MATTERS ARISING –

Review of Freedoms (Item 9) – Members noted that the Finance Committee had requested a further report on this matter and that it would be widely consulted upon.

Co-opted Governor Vacancies (Item 10) – The Chairman confirmed that he had been chasing Members and it was noted that this issue was progressing slowly.

Leavers Bibles (Item 11) – Members were informed that 106 Bibles had been handed to 6^th Form Leavers which were gratefully received.

To receive the public minutes and summary of the meeting held on 30 May 2012 (copy attached).

The minutes of the meeting held on 30 May 2012 were received.

To receive the public minutes and summary of the meeting held on 30 May 2012 (copy attached).

The minutes of the meeting held on 30 May 2012 were received.

Report of the Town Clerk (on behalf of the Post Implementation Governance Review Working Party) (copy attached).

Consideration was given to a report of the Town Clerk which had been prepared on behalf of the Governance Working Party to seek comments, if any, from each Committee on the governance arrangements introduced last year and the impact that they may have had on the operation of this Committee.

Members of the Board noted the minor objection to J8 on page 27 of the report by the Board of Governors for the City of London Girls School which would be submitted to the Working Party for consideration.

Concern was also expressed regarding the recording of Member attendance at meetings which were visible on the Corporation’s website.  The Town Clerk agreed to look in to the matter and respond to the Member following the meeting.

RECEIVED.

There were no questions.

The Chairman informed Members that both he and the current Deputy Chairman of the Board would be stepping down at the end of 2012/13 and therefore a new Deputy Chairman would need to be elected to allow for a timely handover period.

To consider the resolution excluding the Public in respect of those items containing exempt information:-

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Section 12A if the Local Government Act.

            Item No.                                                          Exemption Paragraph(s)

                10                                                                            1, 2, 3 & 4

                11                                                                              1, 2 & 3

                12                                                                                2 & 4

                13                                                                                   3

                14                                                                                3 & 4

                15                                                                                1 & 3

                16                                                                                   1

                17                                                                                   1

                18                                                                                   2

                19                                                                                   -

                20                                                                                   -

RESOLVED : - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Section 12A if the Local Government Act.