Agenda and minutes

Apologies for absence were received from Professor Anna Sapir Abulafia, Rehana Ameer, Professor John Betteridge, Deputy Roger Chadwick, Dr Stephanie Ellington, Elizabeth Phillips, Deputy Richard Regan and Ian Seaton.

There were no declarations of interest.

Or

XXX declared an interest in item XXX by virtue of XXX

To agree the public minutes and summary of the meeting held on 10 October 2017.

RESOLVED – That the minutes of the meeting held on 10 October 2017 are approved as an accurate record.

The Town Clerk to be heard.

Governors received an updated list of current vacancies from the Town Clerk.

·         Alderman David Graves and Ann Holmes put themselves forward for the Bursary Committee.

·         Sir Michael Snyder and Randall Anderson put themselves forward for the Reference Sub Committee.

·         The Chairman informed the Governors about a possible replacement governor, Sohu Gawalli.  The Headmistress endorsed this candidate and commented that she is a previous parent of the school, she has Chaired the Friends Committee, has proved fantastic at foreseeing the strategic needs of the school.  She can bring to the Board a love for the school and fundraising experience. 

·         Professor John Betteridge has confirmed that he is stepping down as Governor on the grounds of his health.  The Chair understands his decision and gives thanks for his long-term commitment and service to the school.  He will formally resign from his post in the next board meeting.

·         Mary Robey has confirmed that she will be standing down from Easter, after the next board meeting.  The Chair gives thanks to Mary Robey for her tremendous contribution to the school and notes that she made a huge difference to the School during her time on the board.

·         A Governor commented that when considering the replacements to the board, previous students of the school should be considered.  The Chair mentioned that educationalists are to be considered as priority and another member commented on the benefits of having new Governors with planning or architectural skills, due to the ongoing expansion plans.

·         The Chairman welcomed Rehana Ameer to the Board.

RESOLVED:

That Alderman Graves and Ann Holmes are appointed to the Bursary Committee.

That Sir Michael Snyder and Randall Anderson are appointed to the Reference Sub Committee.

That consideration of Sohu Gawalli as a replacement Governor is approved.

Report of the Headmistress

Governors considered a report of the Headmistress regarding data protection and General Data Protection Regulation.

Report of the Director of Community and Children’s Services.

The Board considered a report of the Director of Community and Children’s Services regarding referrals to the local Designated Officer.

·         The Headmistress informed the Governors that the school do not report often to the Designated Officer because the majority of girls do not live in the City of London and concerns are therefore reported to their local Councils.  The School still have a close working relationship with the Designated Officer and regularly talk on the phone.

·         A Governor commented that the School should take a ‘over reporting better than under reporting’ approach regarding.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 10 October 2017.

The non-public minutes of the meeting of 10 October 2017 were approved as an accurate record.

To receive the draft minutes of the Academic Working Party meeting held on 28 September 2017.

The minutes of the meeting of 28 September 2017 were noted

To receive the draft minutes of the 125^th Anniversary Working Party Meeting held on 31 October 2017.

The minutes of the meeting of 31 October 2017 were noted.

Report of the Chamberlain.

Governors considered a report of Chamberlain regarding applications for waivers

Report of the Headmistress.

The Board considered and approved the report of the Headmistress which provided information of non-public matters in relation to the School.

Report of the Headmistress.

Governors agreed to vary the order of items on the agenda so that Item 17 (City of London School for Girls Expansion Options) was considered next.

Governors considered a report of the Headmistress regarding the options proposed for the expansion of the school.

Report of the Headmistress.

Governors considered a report from the Headmistress regarding the Refurbishment Programme.

Sir Michael Snyder left at this point of the meeting.

Report of the Headmistress

Governors considered a report of the Headmistress.

Joint report of the Headmistress and Chamberlain.

Governors considered a report of the Headmistress and the Chamberlain

Joint report of the Headmistress, Chamberlain and City Surveyor.

Governors considered a report of the Headmistress, the Chamberlain and the City Surveyor regarding the fund for future repairs, maintenance and improvements.

Report of the Headmistress.

Governors noted a report of the Headmistress.

Report of the Headmistress.

Governors noted a report of the Headmistress.

Joint report of the Chamberlain and Bursar.

Governors noted a report of the Chamberlain and the Bursar.

There were no questions.

There were no items of urgent business.

To receive the draft confidential minutes of the Academic Working Party Meeting held on 28 September 2017. [CIRCULATED SEPERATELY ON BLUE PAPER].

Governors received the minutes.