Agenda and minutes

Apologies for absence were received from Alderman William Russel and Deputy James Thomson.

There were no declarations of interest.

To receive the Order of the Court of Common Council dated 19 April 2018 appointing the Board of Governors for 2018/19.

Members received the Order of the Court of Common Council dated 19 April 2018 appointing the Board of Governors 2018/19.

The Town Clerk informed Members that Alderman Hewitt had since retired as Alderman and would be replaced.

-       Randall Anderson joined the meeting

To elect a Chairman in line with Standing Order 29.

In accordance with Standing Order 29, the Town Clerk read a list of names of Governors eligible to take the chair.  Deputy Clare James, being the only Governor indicating her willingness to serve, was elected Chairman for the ensuing year.

The Chairman thanked the Governors for their work and support and thanks the Members of the public who had attended the meeting in the public gallery.  The Chairman commented that the expansion project would be discussed in principal in the non-public session and that the public would have the opportunity to speak and would be consulted with before any decision was to be made.

-       Soha Gawaly joined the meeting

The Chairman welcomed Tijs Broeke to the Board of Governors, thanked Alderman Graves whom had stepped down from the Board and congratulated Tom Hoffman for being awarded an MBE.  The Chairman also congratulated Kate Brice, Deputy head of the School, for her new Headship and thanked her for her work at the City of London School for Girls.

To elect a Deputy Chairman in line with Standing Order 30.

In accordance with Standing Order 30, the Town Clerk read a list of names of Governors eligible to be Deputy Chairman.  Nick Bensted-Smith, being the only Governor expressing a willingness to serve, was elected Deputy Chairman for the ensuing year.

To agree the public minutes and non-public summary of the meeting held on 26 February 2018.

RESOLVED – That the minutes of the previous meeting held on 26 February 2018 are approved as an accurate record.

To receive the public minutes of the Reference Sub-Committee meeting held on 26 February 2018.

RESOLVED – That Governors noted the minutes.

To receive the draft public minutes of the Reference Sub-Committee meeting held on 23 May 2018.

RESOLVED – That the Governors noted the minutes.

The Chairman and the Headmistress to be heard.

The Board agreed to vary the agenda order and move this item to the non-public session, owing to the fact that it included personal information regarding an individual whom had not yet been appointed to the board, and there were a number of Members of the public in attendance.

Members considered a verbal update of the Chairman and the Headmistress regarding the appointment of a new Co-opted Governor.

Report of the Town Clerk.

The Board considered a report of the Town Clerk that sought approval to the appointment of the Board’s Bursary and Reference Sub-Committees for the 2017/18 academic year.

RESOLVED - That:

a) The following Governors be appointed to the Bursary Sub-Committee:

     Deputy Clare James (Chairman)

     Nick Bensted-Smith (Deputy Chairman)

     Randall Anderson

     Deputy Richard Regan

b) The following Governors be appointed to the Reference Sub-Committee:

     Deputy Clare James (Chairman)

     Nick Bensted-Smith (Deputy Chairman)

     Randall Anderson

     Deputy Richard Regan

     Sir Michael Snyder

c) The following Governors be appointed to the 125^th Anniversary Working Party:

     Deputy Clare James (Chairman)

     Alderman William Russel

     Ann Holmes

d) The following Governors be appointed to the Academic Working Party:

     Elizabeth Phillips (Chairman)

     Dr Stephanie Ellington

     Ann Holmes

     Deputy Clare James

     Alderman William Russell

N.B Mary Island, the newly appointed Co-opted Governor was appointed to the Academic Working Party after Members approved her application in the non-public session.

Governors also noted the purpose of the Teachers pay Panel.

Report of the Chamberlain.

The Board considered a report of the Chamberlain regarding the cash available in the School’s charity funds.

RESOLVED – That Members:

·         Endorsed that a dis-investment of Charities Pool units amounting to £11,809 was to be actioned on 1 October 2018.

Report of the Director of Human Resources.

The Board considered a report of the Director of Human Resources regarding gender pay gap, the data Protection Policy for employees and the people security policy:

·           A Governor requested for data specific to the School to be provided and the HR Director agreed to provide it.

RESOLVED – That Governors noted the update.

Report of the Headmistress of the City of London School for Girls.

The Board considered the report of the Headmistress which discussed teacher training, upcoming events data protection and health and safety and the following points were made:

·         Randall Anderson, as the data compliance Governor, agreed to join the data management working group.

·         A Governor commented that they were very pleased with the work of the outreach programme.

RESOLVED – That the Governors noted the report.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 26 February 2018.

The non-public minutes of the previous meeting were approved as an accurate record.

Report of the Town Clerk.

The Board received a report of the Town Clerk highlighting outstanding actions arising from the previous meeting.

To receive the non-public minutes of the Reference Sub-Committee meeting held on 26 February 2018.

RESOLVED – That the Board noted the draft minutes of the previous meeting.

To receive the non-public minutes of the Reference Sub-Committee meeting held on 23 May 2018.

RESOLVED – That the Board noted the draft minutes of the previous meeting.

To receive the draft minutes of the Education Working Party meeting held on 8 May 2018.

RESOLVED – That the Board noted the draft minutes of the previous meeting.

To receive the draft minutes of the 125^th Anniversary Working Party meeting held on 20 February 2018.

RESOLVED – That the Board noted the draft minutes of the previous meeting.

Report of the Headmistress.

The Board considered a report and a presentation of the Headmistress regarding the strategy of the School.

Report of the Headmistress.

The Board received a report of the Headmistress regarding an update of the refurbishment programme.

The Deputy Head (Pastoral) to be heard.  

The Board received an interactive training exercise from the Deputy Head and a verbal update regarding safeguarding in the School. 

Report of the Headmistress of the City of London School for Girls.

The Board considered the report of the Headmistress which provided information of non-public matters in relation to the School.

-       As two hours had lapsed, the Board agreed to extend the meeting in accordance with Standing Order 40

Report of the Town Clerk.

The Board received a report of the Town Clerk regarding action taken under urgent or delegated authority since the last meeting.

There were no questions.

There were no items of urgent business.

Report of the Bursar.

A late Gateway 6 report of the Bursar regarding the refurbishment programme was considerd by the Board during item 20.

Report of the Director of Human Resources.

Report of the Director of Human Resources.