Agenda and minutes

Apologies for absence were received from Deputy Robert Merrett, Dhruv Patel OBE and Deputy James Thomson

There were no declarations of interest.

To agree the public minutes and non-public summary of the meeting held on 3 December 2018.

RESOLVED – That the minutes of the meeting held on 3 December 2018 be approved as an accurate record.

To receive the public minutes and non-public summary of the Reference Sub-Committee meeting held on 10 October 2018.

Minutes of the Reference Sub-Committee meeting held on 10 October 2018.

RECEIVED.

Report of the Town Clerk.

­­Governors considered a report of the Town Clerk regarding the annual review of their terms of reference. Governors agreed to change point 4. (c) to refer to the “Head” in place of “Headmaster/Headmistress”.

Governors discussed the benefits of holding an additional meeting in May given the large gap between meetings in the spring, however, it was felt that this was not an issue given the Board’s ability to hold extraordinary meetings when required.

RESOLVED – that:

·         paragraph 4(c) of the terms of reference be revised to read “Head” in place of “Headmaster/Headmistress”;

·         the revised terms of reference be approved for submission to both the Policy and Resources Committee and the Court of Common Council; and

·         any further changes required in the lead up to the Court’s appointment to Committees be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.

Report of the Headmistress.

The Board considered the report of the Headmistress.

RECEIVED.

Report of the Director of Human Resources.

Governors considered a report of the Director of Human Resources regarding the revised Capability Procedure and revised Probationary Procedure.

RESOLVED – that

·         the revised Capability Procedure, be approved;

·         the revised Probationary Procedure, be approved; and

·         the additions to the management levels authorised to take action in the Managing People Policy, be noted.

There were no questions.

The Chairman noted that the meeting would be the last for Alderman William Russell. Governors thanked Alderman Russell for his contributions to the Board.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 3 December 2018.

RESOLVED – That the non-public minutes of the meeting held on 3 December 2018 be approved as an accurate record.

To receive the minutes of the Academic Working Party meeting held on 1 February 2019.

Minutes of the Academic Working Party meeting held on 1 February 2019.

RECEIVED.

To receive the minutes of the 125^th Anniversary Working Party meeting held on 10 October 2018.

Minutes of the 125^th Anniversary Working Party meeting held on 10 October 2018.

RECEIVED.

To receive the non-public minutes of the Reference Sub-Committee meeting held on 10 October 2018.

Minutes of the Reference Sub Committee meeting held on 10 October 2018.

RECEIVED.

To receive the minutes of the meeting of the 125^th Anniversary Working Party meeting held on 26 June 2018.

Minutes of the 125^th Anniversary Working Party meeting held on 26 June 2018.

RECEIVED.

Report of the Headmistress.

[The Chairman took item 17, Expansion – Communications Update, at this point in the agenda]

Governors considered a report of the Headmistress regarding the expansion of  the City of London School for Girls.

The Headmistress to be heard.

Governors heard from the Headmistress regarding the School’s trip to Guatemala.

Report of the Headmistress.

The Board considered the report of the Headmistress which provided information of non-public matters in relation to the School.

Joint report of the Chamberlain and the Bursar.

Governors considered a joint report of the Chamberlain and the Bursar.

There were no questions.

There were no items of urgent business.

To agree the confidential minutes of the meeting held on 3 December 2018.

RESOLVED – That the confidential minutes of the meeting held 3 December 2018 be approved as accurate record.

To receive the confidential minutes of the Academic Working Party meeting held on 1 February 2019.

Confidential minutes of the Academic Working Party meeting held on 1 February 2019.

RECEIVED.

Report of the Director of Human Resources.

Governors considered a report of the Director of Human Resources.