Agenda and minutes

Apologies for absence were received from Professor Anna Sapir Abulafia, Tijs Broeke, Alderman Emma Edhem, Deputy Tom Hoffman, Mary Ireland, Alderman William Russell, Sir Michael Snyder and James Thomson.

The Chairman welcomed Dhruv Patel who had recently been appointed to the Board of Governors of the City of London School for Girls.

There were no declarations of interest.

To agree the public minutes and non-public summary of the meeting held on 11February 2019.

In considering the minutes, a Governor noted that the post-nominal initials of Governors (such as those related to an honour) would not normally be included in minutes.

With regard to Minute 7: Revised Capability Policy and Probationary Procedure, it was noted that the first sentence should be amended as follows:

“Governors considered a report of the Director of Human Resources regarding the revised Capability Procedure and revised Probationary Procedure.”

RESOLVED – That the minutes of the previous meeting be approved as an accurate record, subject to the above amendment.

There were no questions.

There was one item of urgent business.

Governors considered a report of the City Surveyor outlining the annual Summer maintenance and improvements programme for the City of London School for Girls.  In discussion, the maintenance and improvements programme was generally supported by Governors.  The Bursar confirmed that £50k allocated to Kitchen Equipment Replacement was a contingency and would only be spent if equipment was no longer fit for purpose.  A Governor identified two typographical errors in the report, and notification of this would be provided to the report author.

RESOLVED, that:

·         Approval be given to proceed to Gateway 3/4;

·         Approval be given for staff costs of £5k;

·         That City Surveyors Operations Department’s Minor Works team pursue delivery options.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 11 February 2019.

The non-public minutes of the previous meeting were deferred to a future meeting for approval.

Governors considered a report of the Bursar on layout options for the expansion of the City of London School for Girls. 

There were no questions.

There were two items of urgent business.

During discussions on the following item, it became clear that the meeting would shortly become inquorate.  Whilst quorate, the Board agreed that delegated authority be granted to the Town Clerk in consultation with the Chairman and Deputy Chairman to agree any decision following the meeting.

Governors considered a report of the Bursar on the routes to market to procure the professional team needed to support the architects on designs for the expansion of City of London School for Girls.