Agenda and minutes

Venue: Committee Room 3 - 2nd Floor West Wing, Guildhall. View directions

Contact: Kerry Nicholls  Email: kerry.nicholls@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Rehana Ameer, Mark Bostock, Mark James and Shravan Joshi.

 

Apologies for lateness were received from Alderman Prem Goyal.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 178 KB

To agree the public minutes and non-public summary of the meeting held on 14 October 2021.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the minutes of the previous meeting are approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Public Outstanding Actions pdf icon PDF 57 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the Outstanding Actions report be noted.

 ...  view the full minutes text for item 4.

5.

Sub-Committee Minutes

Minutes:

5a

Draft Minutes of the Bursary Committee meeting held on 25 November 2021 pdf icon PDF 94 KB

To receive the draft minutes and non-public summary of the Bursary Committee meeting held on 25 November 2021.

 ...  view the full agenda text for item 5a

Minutes:

RESOLVED - That the public minutes and non-public summary of the Bursary Committee meeting held on 25 November 2021 be received.

 ...  view the full minutes text for item 5a

5b

Draft Minutes of the Finance and Estates Committee meeting held on 10 November 2021 pdf icon PDF 120 KB

To receive the draft minutes and non-public summary of the Finance and Estates Committee meeting held on 10 November 2021.

 ...  view the full agenda text for item 5b

Minutes:

RESOLVED - That the public minutes and non-public summary of the Finance and Estates Committee meeting held on 10 November 2021 be received.

 ...  view the full minutes text for item 5b

5c

Draft Minutes of the Governance Committee meeting held on 10 November 2021 pdf icon PDF 96 KB

To receive the draft minutes and non-public summary of the Governance Committee meeting held on 10 November 2021.

 ...  view the full agenda text for item 5c

Minutes:

RESOLVED - That the public minutes and non-public summary of the Governance Committee meeting held on 10 November 2021 be received.

 ...  view the full minutes text for item 5c

6.

Report of the Headmistress pdf icon PDF 122 KB

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 6.

Minutes:

The Board considered the report of the Headmistress which provided updates on COVID-19, the School’s Estates Strategy: Finding Space to Pioneer, and forthcoming events and the following point was made:

 

  • Action had been taken to remove asbestos identified on the Main School site during the Autumn 2021 term.  There continued to be issues with the heating system on the Main School site but work was underway to address this and the School continued to be heated for staff and pupils. 

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 6.

7.

Policies for Approval pdf icon PDF 80 KB

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Board considered a report of the Headmistress setting out seven school policies for approval and the following point was made:

 

  • In considering the Online Digital and eSafety Policy, the Chairman noted the requirement for the Board of Governors to coordinate regular meetings with appropriate staff to discuss online safety and monitor online safety logs.  The Chairman proposed this requirement be led by Rehana Ameer, Governor with Designated Responsibility for ICT and this was supported by the Board.

 

RESOLVED – That:

 

  • The following policies be approved:

 

·         Online Digital and eSafety policy;

·         Recruitment;

·         Record keeping;

·         Attendance;

·         Behaviour;

·         Exclusions; and,

·         Pupil Equal Opportunities

 

  • The Governor with Designated Responsibility for ICT coordinate regular meetings with appropriate staff to discuss online safety and monitor online safety logs.
 ...  view the full minutes text for item 7.

8.

City Junior School Governance Structure pdf icon PDF 207 KB

Joint report of the Headmistress of the City of London School for Girls and the Head of the City of London School.

 ...  view the full agenda text for item 8.

Minutes:

The Board considered a joint report of the Headmistress of the City of London School for Girls and the Head of the City of London School setting out a proposed governance structure for the City Junior School and the following points were made:

 

  • At present, the City Junior School was governed jointly by the Boards of Governors of the City of London School and City of London School for Girls and informed by the informal Project EDWIN Working Group which comprised representatives of both Boards and schools.  Following consideration of an appropriate governance structure for the City Junior School, it had been proposed that a joint Sub-Committee comprising equal representation of the two Senior Schools be established to act as a Board of Governors for the City Junior School.  It was also proposed that that the terms of reference of the two Senior Schools be amended to include oversight of the City Junior School.

 

  • The Board was advised that in considering the proposed Terms of Reference of the Board of Governors of the City Junior School at its meeting on 8 December 2021, the Board of Governors of the City of London School had resolved the following amendment be made to the Sub-Committee’s constitution to enable the widest possible body of talent and expertise for the Sub-Committee:

 

  • “up to 3external additional members as co-opted non-City of London Corporation Governors with experience relevant to the Board”

 

The proposed amendment was supported by the Board of Governors of the City of London School for Girls.

 

·         A Governor suggested that the Terms of Reference further be amended to specify two Deputy Chairmen be appointed to the Sub-Committee, comprising one non-City of London Corporation Governor and one City of London Corporation Governor.  This would support robust succession planning, as only City of London

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent

Minutes:

There was one item of other business.

 

The Chairman announced that Dhruv Patel would shortly be stepping down as a Governor and led the Board in thanking him for his excellent service to the Board and the School, particularly as Governor with Designated Responsibility for Special Educational Needs and Disabilities (SEND).

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 14 October 2021.

 ...  view the full agenda text for item 12.

Minutes:

The non-public minutes of the previous meeting were approved as an accurate record.

 ...  view the full minutes text for item 12.

13.

Non-Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered a report of the Town Clerk outlining non-public Outstanding Actions.

 ...  view the full minutes text for item 13.

14.

Non-Public Sub-Committee Minutes

Minutes:

14a

Draft Non-Public Minutes of the Bursary Committee meeting held on 25 November 2021

To receive the draft non-public minutes of the Bursary Committee meeting held on 25 November 2021.

 ...  view the full agenda text for item 14a

Minutes:

RESOLVED - That the non-public minutes of the Bursary Committee meeting held on 25 November 2021 be received.

 ...  view the full minutes text for item 14a

14b

Draft Non-Public Minutes of the Finance and Estates Committee meeting held on 10 November 2021

To receive the draft non-public minutes of the Finance and Estates Committee meeting held on 10 November 2021.

 ...  view the full agenda text for item 14b

Minutes:

RESOLVED - That the non-public minutes of the Finance and Estates Committee meeting held on 10 November 2021 be received.

 ...  view the full minutes text for item 14b

14c

Draft Non-Public Note of the Informal Joint Meeting of the Finance and Estates Committees of the City of London School and the City of London School for Girls held on 23 November 2021

To receive the draft non-public note of the informal joint meeting of the Finance and Estates Committees of the City of London School and the City of London School for Girls held on 23 November 2021

 ...  view the full agenda text for item 14c

Minutes:

RESOLVED - That the non-public note of the informal joint meeting of the Finance and Estates Committees of the City of London School and the City of London School for Girls held on 23 November 2021 be received.

 ...  view the full minutes text for item 14c

14d

Draft Non-Public Minutes of the Governance Committee meeting held on 10 November 2021

To receive the draft non-public minutes of the Governance Committee meeting held on 10 November 2021.

 ...  view the full agenda text for item 14d

Minutes:

RESOLVED - That the non-public minutes of the Governance Committee meeting held on 10 November 2021 be received.

 ...  view the full minutes text for item 14d

14e

Draft Non-Public Minutes of the Academic Working Party meeting held on 15 November 2021

To receive the draft non-public minutes of the Academic Working Party meeting held on 15 November 2021.

 ...  view the full agenda text for item 14e

Minutes:

RESOLVED - That the non-public minutes of the Academic Working Party meeting held on 15 November 2021 be received.

 ...  view the full minutes text for item 14e

15.

Proposed 2022/23 Revenue Budget

Joint report of the Chamberlain and the Bursar of the City of London School for Girls.

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a joint report of the Chamberlain and the Bursar of the City of London School for Girls presenting the proposed 2022/23 Revenue Budget.

 ...  view the full minutes text for item 15.

16.

Repairs, Maintenance & Improvements Fund 2022/23 and 20-Year Plan of Works

Joint report of the Chamberlain, the City Surveyor and the Bursar of the City of London School for Girls.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a joint report of the Chamberlain, the City Surveyor and the Bursar of the City of London School for Girls presenting the proposed Repairs, Maintenance and Improvement Fund 2022/23 and 20-Year Plan of Works.

 ...  view the full minutes text for item 16.

17.

Proposed 2022/23 Revenue Budget for City Junior School and Proposed Tuition Fee from Opening in September 2022

Joint Report of the Chamberlain and the Bursar of City Junior School.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a joint report of the Chamberlain and the Bursar of the City of London School for Girls presenting the proposed 2022/23 Revenue Budget for City Junior School and proposed tuition fee from its opening in September 2022.

 ...  view the full minutes text for item 17.

18.

TOM and Governance Review: CoL Independent Schools

Joint report of the Headmistress of the City of London School for Girls, Head of the City of London School, Headmaster of the City of London Freemen’s School and Town Clerk & Chief Executive.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a joint report of the Headmistress of the City of London School for Girls, Head of the City of London School, Headmaster of the City of London Freemen’s School and the Town Clerk & Chief Executive on proposals for the City of London Independent Schools arising from the Target Operating Model and Governance Review.

 ...  view the full minutes text for item 18.

19.

CLSG Estates Update

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of Headmistress of the City of London School for Girls presenting an update on estates work across the School.

 ...  view the full minutes text for item 19.

20.

Report of the Headmistress

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 20.

Minutes:

The Board approved the report of the Headmistress of the City of London School for Girls which provided information on non-public matters in relation to the School.

 ...  view the full minutes text for item 20.

21.

Head's Report on City Junior School

Report of the Head of the City Junior School.

 ...  view the full agenda text for item 21.

Minutes:

The Board approved the report of the Headmistress of the City of London Junior School which provided information on non-public matters in relation to the School.

 ...  view the full minutes text for item 21.

22.

Regular Update on the School's Risk Register

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered a report of the Headmistress of the City of London School for Girls presenting the regular update on the School’s Risk Register.

 ...  view the full minutes text for item 22.

23.

CLSG Governor Skills Audit Autumn 2021 and Governance Update

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

The Board considered a report of the Town Clerk presenting  the findings of Skills Audit Autumn 2021 and providing a governance update.

 ...  view the full minutes text for item 23.

24.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

The Board considered a report of the Town Clerk regarding action taken under urgent or delegated authority since the last meeting.

 ...  view the full minutes text for item 24.

25.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 26.

27.

Confidential Minutes

To agree the confidential minutes of the meeting held on 14 October 2021.

 ...  view the full agenda text for item 27.

Minutes:

The confidential minutes of the previous meeting were approved as an accurate record.

 ...  view the full minutes text for item 27.

28.

Confidential Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 28.

Minutes:

The Board considered a report of the Town Clerk outlining confidential Outstanding Actions.

 ...  view the full minutes text for item 28.

29.

TOM Review

Report of the Bursar of the City Junior School.

 ...  view the full agenda text for item 29.

Minutes:

The Board considered a report of the Bursar of the City Junior School presenting an update on the Target Operating Model pilot project. </AI37></AI37>

<TRAILER_SECTION>

 

 ...  view the full minutes text for item 29.