Agenda and minutes

Audit and Risk Management Committee - Tuesday, 4th March, 2014 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel. no.: 020 7332 1410 Email: julie.mayer@cityoflondon.gov.uk

Items
No.	Item
1.	Apologies ... view the full agenda text for item 1. Minutes: ... view the full minutes text for item 1.
2.	Members' Declarations under the Code of Conduct in respect of items on the Agenda ... view the full agenda text for item 2. Minutes: There were no declarations ... view the full minutes text for item 2.
3.	Minutes of the previous meeting PDF 274 KB To agree the public minutes and non-public summary of the meeting held on 28 January 2014 ... view the full agenda text for item 3. Minutes: The public minutes and non-public summary of the meeting held on 28 January 2014 were approved as a correct record, subject to an amendment recording Mr Jamie Ingham Clark’s name in full. ... view the full minutes text for item 3.
4.	Outstanding Actions of the Committee PDF 81 KB Report of the Town Clerk. ... view the full agenda text for item 4. Minutes: ... view the full minutes text for item 4.
5.	New Strategic Risk SR17 - Safeguarding PDF 104 KB Report of the Director of Community and Children’s Services ... view the full agenda text for item 5. Additional documents: Safeguarding Risk SR17 apx1 , item 5. PDF 158 KB Safeguarding Risk SR17 APPX 2 , item 5. PDF 48 KB Minutes: ... view the full minutes text for item 5.
6.	Strategic Risk 11 - Failure of any Dams under the Ownership or Management of the City of London Corporation: Hampstead Heath Hydrology; Highams Park Lake PDF 247 KB Joint report of the City Surveyor and the Director of Open Spaces ... view the full agenda text for item 6. Additional documents: SR 11 Flooding APPENDIX 1 , item 6. PDF 49 KB SR 11 Flooding APPENDIX 2 , item 6. PDF 49 KB Minutes: ... view the full minutes text for item 6.
7.	Risk Management Update PDF 102 KB Report of the Chamberlain ... view the full agenda text for item 7. Additional documents: Risk Management Update APX1 , item 7. PDF 140 KB Risk Management Update APX2 , item 7. PDF 625 KB Minutes: ... view the full minutes text for item 7.
8.	2014/15 Internal Audit Planning PDF 139 KB Report of the Chamberlain ... view the full agenda text for item 8. Additional documents: Internal Audit Planning APX 1 , item 8. PDF 84 KB Internal Audit Planning APX 2 , item 8. PDF 22 KB Internal Audit Planning APX 3 , item 8. PDF 20 KB Internal Audit Planning APX 4 , item 8. PDF 109 KB Minutes: ... view the full minutes text for item 8.
9.	Internal Audit Update Report PDF 170 KB Report of the Chamberlain ... view the full agenda text for item 9. Additional documents: Update report 1 , item 9. PDF 166 KB Update report 2 , item 9. PDF 311 KB Update report 3 , item 9. PDF 97 KB Minutes: ... view the full minutes text for item 9.
10.	Internal Audit Recommendations Follow Up Report PDF 254 KB Report of the Chamberlain ... view the full agenda text for item 10. Additional documents: Int audit recs follow up APPX 1 , item 10. PDF 21 KB Int audit recs follow up APPX 2 , item 10. PDF 21 KB Int Audit recs follow up APX3 , item 10. PDF 110 KB Minutes: ... view the full minutes text for item 10.
11.	Anti Fraud and Investigation Update Report PDF 340 KB Report of the Chamberlain ... view the full agenda text for item 11. Additional documents: Anti-Fraud Investigation APX 1 , item 11. PDF 175 KB Anti-Fraud Investigation APX 2 , item 11. PDF 74 KB Minutes: ... view the full minutes text for item 11.
12.	Annual letter from Deloitte on the Certification of Grants Claims PDF 39 KB Report of the External Auditors ... view the full agenda text for item 12. Minutes: ... view the full minutes text for item 12.
13.	Annual Governance Statement - Methodology PDF 96 KB Joint report of the Town Clerk and the Chamberlain ... view the full agenda text for item 13. Additional documents: AGS APPENDIX 1 , item 13. PDF 112 KB AGS APPENDIX 2 , item 13. PDF 105 KB Minutes: ... view the full minutes text for item 13.
14.	Officer Scheme of Delegation PDF 153 KB Report of the Town Clerk ... view the full agenda text for item 14. Additional documents: Scheme of delegation - clean copy , item 14. PDF 744 KB Minutes: ... view the full minutes text for item 14.
15.	Committee Work Programme PDF 130 KB Report of the Town Clerk. ... view the full agenda text for item 15. Minutes: ... view the full minutes text for item 15.
16.	Position of the Deputy Chairman and other Constitutional Issues PDF 93 KB Report of the Town Clerk ... view the full agenda text for item 16. Minutes: ... view the full minutes text for item 16.
17.	Questions on matters relating to the work of the Committee ... view the full agenda text for item 17. Minutes: ... view the full minutes text for item 17.
18.	Any other Business which the Chairman considers urgent ... view the full agenda text for item 18. Minutes: ... view the full minutes text for item 18.
19.	Exclusion of the Public RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. ... view the full agenda text for item 19. Minutes: RESOLVED, that: Under Section 100(A) of the Local Government Act1972, the public be excluded from the meeting for the following items on the grounds that that involve the likely disclosure of exempt information, as defined in Part 1 of the Schedule 12A of the Local Government Act. Item No (s) Paragraph No (s) 20 – 24 3 ... view the full minutes text for item 19.
20.	Strategic Risk 11 - Failure of any dams under the ownership or management of the City of London Corporation: Hampstead Heath Hydrology; Highams Park Lake View the reasons why item 20. is restricted Joint report of the City Surveyor and the Director of Open Spaces ... view the full agenda text for item 20. Minutes: The Committee received a report of the City Surveyor and the Director of Open Spaces in respect of new Strategy Risk 11 (also referred to in item 5). Members noted that this report served as an appendix to agenda item 5, which had been agreed in the public section of the meeting. ... view the full minutes text for item 20.
21.	Eagle Pond Reservoir View the reasons why item 21. is restricted City Surveyor and Director of Open Spaces – Members are asked please to consider this paper in conjunction with agenda item 5 - Strategic Risk 11 ... view the full agenda text for item 21. Minutes: The Committee considered a report of the City Surveyor and Director of Open Spaces in respect of the Eagle Pond Reservoir. Members noted that this report should be considered in conjunction with items 5 and 20 on the agenda. ... view the full minutes text for item 21.
22.	Project BE- Transfer of Assets View the reasons why item 22. is restricted Report of the Chamberlain and the Comptroller and City Solicitor ... view the full agenda text for item 22. Minutes: The Committee received a report of the Chamberlain and Comptroller and City Solicitor, following a query at the last meeting of the Audit and Risk Management Committee about Project BE – Transfer of Assets. ... view the full minutes text for item 22.
23.	Non-Public questions on matters relating to the work of the Committee ... view the full agenda text for item 23. Minutes: ... view the full minutes text for item 23.
24.	Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded ... view the full agenda text for item 24. Minutes: ... view the full minutes text for item 24.