Agenda and minutes

No apologies were received.

There were no declarations.

To agree the public minutes and non-public summary of the meeting held on 16 September 2015.

RESOLVED - That the public minutes and non-public summary of the meeting held on 16 September 2015 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

A Member asked whether there had been any update in relation to the issue regarding unsocial hours payments at the Barbican Centre. The Chamberlain explained that he would meet with the Managing Director of the Barbican Centre and the Director of Human Resources during the following week to seek to resolve this issue.

RESOLVED – That the Committee notes the report.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which provided the latest version of the Service Based Review Roadmap.

The Chairman commented that it appeared to be increasingly likely that the Service Based Review would be an ongoing process. The Chairman compared the Service Based Review to the Procurement and Procure to Pay (PP2P) scheme, which had eventually led to the creation of City Procurement. Members commented that PP2P had, in effect, been a process of continuous improvement in procurement and it would be beneficial for a similar approach in relation to efficiency to become embedded in the Corporation.

Members also noted that one of the major learning points from PP2P had been the importance of ensuring that there was a thorough awareness of specific needs within departments. The Deputy Town Clerk explained that this was being fed into the Strategic Asset Management review, particularly in terms of delineating between the roles of provider, end user and intelligent client.

The Sub-Committee commented that the majority of the cross-departmental projects were reporting slippage against their intended programmes. Members commented that it was important that Officers assessed the critical path for these cross-departmental projects to ensure that the savings were delivered on time. In response to a question from a Member, the Chamberlain explained that the cross-departmental projects were being delayed due to both the complexity of the projects and their cross-departmental nature. It was also noted that the initial projections for when these projects would be delivered may have been too optimistic.

The Sub-Committee noted that a highly consultative approach had been taken to the Service Based Review, with significant consultation with Departments, and that this had been especially pronounced for the cross-departmental reviews. However, the Sub-Committee commented that, at some stage, it would need to be acknowledged that the

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

A Member noted that many of the Departmental Update Reports on the work plan for future meetings were listed as TBA, and requested that this aspect of the work plan be further populated. The Town Clerk and Chamberlain confirmed that this would be populated, but it was intended that the Departmental Update Reports would be prioritised on a risk-assessed basis, so there would necessarily be some flexibility within the work programme.

RESOLVED – That the Sub-Committee notes the report.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item(s)                                                           Paragraph

10-15                                                              3

To agree the non-public minutes of the meeting held on 16 September 2015.

The Sub-Committee approved the non-public minutes of the meeting held on 16 September 2015 as an accurate record.

Report of the Chamberlain.

The Sub-Committee noted a report of the Chamberlain which set out financial monitoring of Service Based Review programmes on a departmental basis up to the end of Quarter 2.

Report of the City Surveyor.

The Committee noted a joint report of the City Surveyor and Chamberlain which provided detailed information as to the overall progress within the City Surveyor’s Department in implementing the agreed Service Based Review targets within that Department.

Report of the City Surveyor.

The Committee noted a report of the City Surveyor which provided the annual report for the City of London Combined Heat and Power (CHP) System for the year 2014/15 providing details of developments and system performance over the year.

There were no questions.

There was no other business.