Agenda and minutes

Apologies were received from Nick Bensted-Smith and John Fletcher.

There were no declarations.

To agree the public minutes and non-public summary of the meeting held on 4 November 2015.

RESOLVED - That the public minutes and non-public summary of the meeting held on 4 November 2015 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

Members discussed whether the proposed Barbican Centre Service Based Review savings would be achievable without changes to the pay and conditions of employees. The Chamberlain and a Member, also the Chairman of the Barbican Centre Board, confirmed that the Managing Director of the Barbican Centre was committed to delivering the agreed Service Based Review savings the Barbican Centre, and alternative savings proposals had been identified in the event that the initial proposals were not achievable.

RESOLVED – That the Committee notes the report.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item(s)                                               Paragraph(s)

6-15                                                    3

To agree the non-public minutes of the meeting held on 4 November 2015.

The non-public minutes of the meeting held on 4 November 2015 were agreed as an accurate record.

Report of the Director of Open Spaces.

The Sub-Committee noted a report of the Director of Open Spaces which provided an update in relation to that Department’s performance against Service Based Review savings targets.

To receive a presentation from the Deputy Town Clerk. A copy of the presentation will be circulated to Members in advance of the meeting.

The Sub-Committee noted a presentation from the Deputy Town Clerk which provided an update about the Strategic Review of Asset Management, and set out the recommendations which had emerged from the review.

Non-public appendix to a report of the Town Clerk.

The Sub-Committee noted a non-public appendix to the report of the Deputy Town Clerk setting out the Service Based Review Roadmap, which provided an update on Independent Schools.

Report of the Chamberlain.

The Sub-Committee noted a report of the Chamberlain which summarised the changes to Departmental Savings Programmes which had been agreed by Service Committees as part of the Service Based Review process.

Report of the Town Clerk.

The Sub-Committee noted a report of the Town Clerk which provided an update in relation to that Department’s performance against Service Based Review savings targets.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which provided the half yearly update on energy reduction targets as part of the Carbon Descent Plan 2015.

There were no questions.

There were no items of urgent business.

Members Only Appendix to the report of the Town Clerk.

The Sub-Committee noted a confidential appendix to the report of the Town Clerk which provided the Committee with details of the Service Based Review savings which had been identified by that Department.

Admittance of the public

Following consideration of this item, Members resolved to readmit the public to the meeting.

Report of the Deputy Town Clerk. To be considered in conjunction with the non-public appendix elsewhere on the agenda.

The Sub-Committee considered a report of the Deputy Town Clerk which provided the latest update in respect of the agreed Service Based Review projects and cross cutting reviews.

The Sub-Committee was informed that the Service Based Review Steering Group had agreed that the Review of Operational Property and the Review of Grants would now be rated as Green.

RESOLVED – That the Sub-Committee notes the report.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

The Chamberlain highlighted to the Sub-Committee that the Government had indicated in the Autumn Statement that authorities which published an efficiency plan would receive four-year certainty of funding from Government. He explained that a report would be submitted to the next meeting of the Sub-Committee to provide information regarding the requirements for publishing such an efficiency plan, should such information be available at that time.

RESOLVED – That the Sub-Committee notes the report.

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain which outlined the CIPFA Public Sector Corporate Services Value for Money Indicators for Finance, Human Resources and Legal Services for 2014/15 and compared movement to the previous submission for 2013/14.

A Member asked for clarification regarding indicators LS5 and LS8, which indicated that the Corporation was slightly above average for the cost of legal function per employee but was in the top quartile for the cost per hour of legal work. The Chamberlain agreed to provide a response to this question directly to the Member following the meeting.

RESOLVED – That the Committee notes the report.

There were no questions.

There were no items of urgent business.