Agenda and minutes

An apology was received from Randall Anderson.

There were no declarations.

To agree the public minutes of the meeting held on 15 November 2017.

RESOLVED - That the public minutes of the meeting held on 15 November 2017 be agreed as an accurate record.

Report of the Town Clerk.

Members received a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

Departmental Reporting Schedule for 2018

The Chairman expressed his concern that the Commissioner of Police’s office had yet to confirm the Commissioner’s availability to attend the next Efficiency & Performance Sub Committee meeting on 21^st March. The Town Clerk confirmed he would chase up the invitation.

RESOLVED – That Members noted the report.

Report of the Town Clerk.

Members received a Report of the Town Clerk which set out the work plan for future meetings.

The Chairman requested that future iterations should replace the column outlining the previous meeting (in this case the 15^th November) with a further future meeting (in this case 13^th July). Furthermore, he suggested, the Special Departmental Focus line should be positioned next to the Income Generation line to better emphasise the commercial opportunities open to Chief Officers.   

RESOLVED – That Members noted the report.

Report of The Town Clerk and Chief Executive.

Members received a Report of The Town Clerk, concerning Corporate and Business Planning.

Members welcomed the Report as a useful step in efforts to align the Corporate Plan with business planning and budget setting.

Members raised the wording in box 11 (page 22), around facilitating a “world- leading digital experience”. Some distinct departments across the City Corporation (such as the Guildhall School) had communications of a very good standard, however, due to the scale of the Corporation’s core Communications activities, progress across the board would, Members accepted, be a long-term project.

Members asked officers how they had planned to communicate the Corporate Plan to Members, the Town Clerk responded that a single top sheet that highlighted the high-level changes would go to all Committees. Ultimately, it was incumbent upon officers to treat the Plan as a working document, officers should be promoting the plan to Members throughout the five-year period 2018-23.

RESOLVED – That Members noted the Report.

Report of The Town Clerk.

Members considered a Report of the Town Clerk, concerning the Sub-Committee’s Terms of Reference.

The Chairman proposed a redraft to reflect the recent changes in the Grand Committee’s Terms of Reference.

RESOLVED – That Members approved the Town Clerk, in consultation with the Chairman and Deputy Chairman to amend the Terms of Reference.  

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 15 November 2017.

RESOLVED - That the non-public minutes of the meeting held on 15 November 2017 be agreed as an accurate record.

Report of the Town Clerk.

Members received a Report of The Town Clerk.

Report of the Principal - Guildhall School

Members received a Report of the Principal of the Guildhall School for Music and Drama.

Verbal Report of the City Surveyor.

Members received a Report of the City Surveyor.

There were no questions.

There was no other business.